Agenda Item AGENDA STAFF REPORT ASR Control 25-000654
MEETING DATE:	09/23/25
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	All Districts
SUBMITTING Agency/Department:	Sheriff-Coroner (Approved)
Department contact person(s):	Cory Martino (714) 647-1817
	Stephanie Callian (714) 834-6380

Subject: Renew Amendment Number One for Life Technologies Corporation Contract

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

3 Votes Board Majority

Budgeted: Yes

Current Year Cost: $ 94,781

Annual Cost: FY 2026-27 $48,174

Staffing Impact:

# of Positions:

Sole Source: Yes

Current Fiscal Year Revenue: N/A

Funding Source: GF: 100%	County Audit in last 3 years: N/A
Levine Act Review Completed: Yes

Prior Board Action: 10/31/2023 #S23B, 10/4/2022 #6, 10/5/2021 #5, 11/6/2018 #S9A

RECOMMENDED ACTION(S):

Authorize the County Procurement Officer or Deputized designee to execute Amendment Number One to renew the sole source contract with Life Technologies Corporation for maintenance of Genetic Analyzers, Magnetic Particle Processors, Rapid DNA, and Real Time Polymerase Chain Reaction instruments for the term of November 1, 2025, through October 31, 2026, in an amount not to exceed $142,955, for a new cumulative amount of $360,353, renewable for two additional one-year terms.

SUMMARY:

Renewal of Amendment Number One to the sole source contract with Life Technologies Corporation will allow the Sheriff-Coroner Department to continue to contract for the maintenance of Genetic Analyzers, Magnetic Particle Processors, Rapid DNA, and Real Time Polymerase Chain Reaction instruments in support of the Orange County Crime Lab.

BACKGROUND INFORMATION:

The County was awarded $484,711 in 2011 from the U.S. Department of Justice for additional DNA laboratory personnel and laboratory instruments, equipment and related supplies to speed DNA analysis and to increase the number of cases analyzed to prevent future backlogs as casework demands increase. The County has since received Prop. 69 and additional Federal Grant funding for these purposes. As a result, the County has developed a system of instruments and diagnostic testing equipment that benefit all law enforcement stakeholders in the County, including police departments and the Orange County District Attorney's Office. The Genetic Analyzers process DNA samples and provide the genetic profile for each sample. The Magnetic Particle Processors are utilized in the automation and optimization of the DNA extraction process and is compatible with the existing robotic platforms. The Rapid DNA instrumentation has the ability to generate a genetic profile from a known individual in under two hours. The Real Time Polymerase Chain Reaction (PCR) instruments provide live genetic data on how much DNA is present while the DNA is amplified and prepared for genetic analysis. This system provides investigative leads, reliable suspect identifications and physical evidence for trial.

This is a sole source contract. Life Technologies Corporation (LT) is the proprietary and sole manufacturer of the entire line of Genetic Analyzers and related instruments used for the analysis of forensic DNA samples in the OC Crime Lab. The entire OC Crime Lab system has been set up and validated to use the complete LT’s DNA extraction and profiling platform, which includes the Genetic Analyzers, Rapid DNA instruments, DNA typing kits and data analysis software. There is no other vendor offering forensic Genetic Analyzers, nor is there one selling a Genetic Analyzer compatible with the typing systems and data analysis software used in the OC Crime Lab. In addition, the OC Crime Lab's DNA analysts have been extensively trained to operate and maintain this platform.

The table below shows recent contract history with LT for Genetic Analyzers and Real Time Polymerase Chain Reaction instruments maintenance.

Board of Supervisors (Board) Approved	Amendment Number or Contract	Contract Term	Contract Amount	Comments
11/6/18	Contract	11/6/18 - 10/31/20	$60,000	Board approved new contract.
n/a	One	11/1/20 - 10/31/21	$21,163	On September 2, 2020, Amendment Number One to renew contract was approved administratively through Board Resolution No. 3.26.2020 CPM Exempt 2-11.
10/5/21	Two	11/1/21 - 10/31/22	$60,276	Board approved Amendment Number Two to renew contract and Attachment B, Compensation and Pricing Provisions, were amended pursuant to County's 2021 Contract Policy Manual section 4.5-106.

10/4/22

Three

11/1/22 - 10/31/23

$59,181

Board approved Amendment Number Three to renew contract and Attachment B, Compensation and Pricing Provisions, were amended pursuant to County's 2021 Contract Policy Manual section 4.5-106.

10/31/23

Contract

11/1/23 - 10/31/25

$217,398

Board approved new contract. The new instruments were acquired through Prop. 69 and Federal Grant funding over the last three years as their initial warranties and service contracts were expiring.

Sheriff now requests approval of Amendment Number One to renew the sole source contract with LT for maintenance of Genetic Analyzers, Magnetic Particle Processors, RapidDNA, and Real Time Polymerase Chain Reaction instruments for the term of November 1, 2025, through October 31, 2026, in the amount of $142,955 for a new cumulative amount of $360,353, as noted in the Recommended Action. The increased amount is the result of the addition of a SEQStudio 8 Flex instrument.

The Contractor’s performance has been confirmed as satisfactory. Sheriff has verified there are no concerns that must be addressed with respect to Contractor’s ownership/name, litigation status or conflicts with County interests. Sheriff has conducted a due diligence check required by the revised 2024 Contract Policy Manual. The Orange County Preference Policy is not applicable to this sole source contract amendment. This contract does not include subcontractors or pass through to other providers, see Attachment B for Contract Summary form.

FINANCIAL IMPACT:

Appropriations for this contract are included in Budget Control 060, Sheriff-Coroner FY 2025-26 Budget and will be included in the budgeting process for future years. This contract contains language allowing the Sheriff-Coroner Department to terminate the contract or reduce the level of services without penalty with cause or without cause in the event that funding is reduced and/or not available to continue funding the contract.

STAFFING IMPACT:

N/A

ATTACHMENT(S):

Attachment A - Amendment Number One to Contract MA-060-23011532
Attachment B - Contract Summary Form