Agenda Item AGENDA STAFF REPORT ASR Control 21-000303
MEETING DATE:	05/11/21
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	3
SUBMITTING Agency/Department:	Social Services Agency (Approved)
Department contact person(s):	Laura Turtzer (714) 541-7734
	Carolyn Doan (714) 245-6018

Subject: Renew First Amendment to Agreement for Transitional Residential Home Services

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

3 Votes Board Majority

Budgeted: N/A

Current Year Cost: N/A

Annual Cost: FY 2021-22 $672,840

Staffing Impact:

No

# of Positions:

Sole Source: No

Current Fiscal Year Revenue: N/A

Funding Source: State: 100% (2011 Realignment)

County Audit in last 3 years: No

Prior Board Action: 4/28/2020 #22, 5/23/2017 #61

RECOMMENDED ACTION(S):

Approve First Amendment to Agreement with New Alternatives, Inc. for Transitional Residential Home Services at Tustin Family Campus, to renew the Agreement for an additional 12 months, from July 1, 2021, through June 30, 2022, with a maximum obligation of $672,840, for a revised cumulative total of $3,364,200 for the term of July 1, 2017, through June 30, 2022.

SUMMARY:

Approval of the First Amendment with New Alternatives, Inc. will allow for continued temporary transitional housing and supportive services to be provided to young adults, who are eligible under State of California regulations at the Tustin Family Campus, so they can develop the life skills necessary for successful independent living.

BACKGROUND INFORMATION:

The Social Services Agency (SSA) is requesting the Board of Supervisors' (Board) approval of the First Amendment to the Agreement with New Alternatives, Inc. (NAI) for Transitional Residential Home Services at the Tustin Family Campus (TFC).

On May 23, 2017, the Board approved a three-year Agreement with NAI for the term of July 1, 2017, through June 30, 2020, with a maximum obligation of $2,018,520. On April 28, 2020, the Board approved the first one-year renewal of the Agreement with NAI for the term of July 1, 2020, through June 30, 2021, with a maximum obligation of $672,840. This is the final renewal of the five-year contract term under the Request for Proposal released in October 2016. Prior to contract expiration, SSA plans to issue a solicitation to continue services.

Transitional Residential Home Services provide temporary transitional housing and independent living skills training to 14 young adults at any given time. These young adults are ages 18 to 25 who have either aged out of foster care or are Non-Minor Dependents (NMD) in Orange County. NMDs are current child welfare dependents and/or probation wards, ages 18 to 21, who have chosen to have an open case with SSA and/or Probation.

The objective of the program is to improve outcomes for former/current foster youth by providing them with housing and comprehensive services to support successful transition to adulthood. Program goals include developing the skills necessary to achieve self-sufficiency and to be successful in the following life domains: education, employment, financial responsibility, daily independent living skills, health, family/social support and housing stability. Services are provided for up to 24 months and, in some cases, up to 36 months for participants who meet certain criteria. Types of services include: independent living support and planning; crisis intervention; individual and/or group therapy; and educational and employment advocacy and support.

The 2019-20 Transitional Housing Placement Program (THP) for Non-Minor Dependents (THP-NMD) & THP-Plus Annual Report, issued by John Burton Advocates for Youth, highlights the achievements and challenges associated with the state’s transitional housing programs that help youth in the foster care and juvenile probation systems make a safe, supported transition to adulthood. The report also provides practice and policy recommendations for the future. In alignment with prior annual reports dating back to 2006-07, the 2019-20 report affirms the value of these programs in supporting successful transition to adulthood and improved life outcomes.

Transitional Residential Home Services are provided by SSA in accordance with Health and Safety Code, Sections 1559.110 (pertaining to County certification and licensure for transitional housing placement programs), Welfare and Institutions Code (WIC), Section 11403 (pertaining to Aid to Families with Dependent Children-Foster Care funding for NMDs who satisfy the conditions of their Transitional Independent Living Plan) and WIC Section 16522.1 (pertaining to county certification as a transitional housing placement program in order to be licensed as a transitional housing placement provider). In addition, the Transitional Residential Home is licensed and monitored by the California Department of Social Services to provide THPP-NMD services to NMDs.

The Contractor’s performance has been confirmed as satisfactory. SSA has verified there are no concerns that must be addressed with respect to Contractor’s ownership/name, litigation status or conflicts with County interests.

Outcomes:

For the period of July 1, 2017, through June 30, 2020, 84 participants received Transitional Residential Home Services at TFC.

Outcome	Outcome Goals	Outcome Achieved FY 2017-18	Outcome Achieved FY 2018-19	Outcome Achieved FY 2019-20
Outcome 1: Program participants will complete a County-approved vocational assessment and attend job readiness training.	80%	99%	96%	100%
Outcome 2: Program participants will attain the educational goals outlined in their Transitional Independent Living Plan as established upon entering the program.	80%	85%	90%	85%
Outcome 3: Program participants will obtain and retain employment for a minimum of 90 days.	50%	84%	83%	80%
Outcome 4: Program participants will establish a permanent personal connection (i.e., family, non-related friend, mentor).	80%	99%	98%	98%
Outcome 5: Program participants will have developed a savings plan and put 25 percent of their income into a savings account on an ongoing basis.*	85%	78%	83%	79%
Outcome 6: Program participants will obtain successful housing outcomes [i.e., transition from TFC to a Transitional Housing Program-Plus or THPP-NMD apartment, shared housing with friend or family, self-leased apartment (shared or not)]	80%	88%	96%	92%
Outcome 7: Program participants shall pay their rent on time each month.	80%	92%	89%	91%

*Many of the participants have challenges with mental health issues, substance use or abuse and past traumas that contribute to a longer period of time to attain employment and may impact their ability to maintain ongoing employment.

Real Estate License

The current License Agreement with NAI commenced on June 3, 2015, and was amended to extend the term through June 2, 2025. This License Agreement is revocable by either the County or Licensee at any time; however, as a courtesy, the Parties will attempt to give 30-day written notice to the other Party upon revocation. NAI is required to pay a monthly license fee of $9,676 for the home. This License Agreement also includes language allowing the rent to be adjusted based on occupancy rates for the program. NAI will pay for its own telephone, cable, internet and janitorial services and maintain the standard insurance required by the County. The annual projected revenue is $116,112 based on occupancy at full capacity per month. Additional terms and conditions of the License Agreement are included in the attached License Summary.

Subcontract

This Agreement, due to the nature of the services, could require the addition of subcontractors. In order to add subcontractor(s) to the Agreement, the contractor must seek express consent from SSA. Should the addition of a subcontractor affect the scope of work and/or contract amount, SSA will bring the item back to the Board for approval. In the past, subcontractor(s) have not been used for this Agreement. See Attachment C for Contract Summary Form

FINANCIAL IMPACT:

Appropriations for this Agreement will be included in Budget Control 063, Social Services Agency FY 2021-22 Budget.

Contingency of Funds

The Agreement includes provisions that the Agreement is contingent upon the availability of funds and inclusion of sufficient funds in the budget approved by the Board for each fiscal year the Agreement remains in effect or operation.   In the event such funding is terminated or reduced, the County may terminate the Agreement, reduce the County’s maximum obligation or modify the Agreement, without penalty.

STAFFING IMPACT:

N/A

ATTACHMENT(S):

Attachment A - First Amendment to Agreement with New Alternatives, Inc., #CJC0620-A1
Attachment B - First Amendment to Agreement with New Alternatives, Inc., #CJC0620-A1 Redline
Attachment C - Contract Summary Form
Attachment D - License Summary
Attachment E - Cited Codes, Regulations and/or Statutes
Attachment F - 2019-20 THP-NMD & THP-Plus Annual Report