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Agenda Item
ASR
Control 26-000081 |
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MEETING
DATE: |
03/24/26 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
Social
Services Agency (Approved) |
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Department contact person(s): |
An
Tran (714) 541-7708 |
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James
Cho (714) 541-7711 |
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Subject: Amendment to Contract for
Independent Living Program Services
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $400,000 |
Annual Cost: N/A |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 4/22/2025 #37, 11/5/2024 #16,
5/21/2024 #38, 4/25/2023 #29 |
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RECOMMENDED
ACTION(S):
Authorize the County Procurement
Officer or Deputized designee to execute Amendment Five to Contract with
Orangewood Foundation for Independent Living Program Services to increase
funding by $400,000, for a new aggregate total not to exceed $12,135,992,
effective July 1, 2022, through June 30, 2027.
SUMMARY:
Approval of Amendment Five to the
Contract with Orangewood Foundation for Independent Living Program Services
will provide continuous support for youth and young adults in out-of-home care
with the opportunity to obtain independent living skills, comprehensive support
services and resources essential for transitioning to self-sufficiency.
BACKGROUND
INFORMATION:
Independent Living Program (ILP)
Services offer various support services such as resources, skills training and
coaching to help participants transition successfully to adulthood and achieve
socioeconomic stability upon exiting the foster care system. Youth in
out-of-home foster care on or after the age of 16 are typically eligible for
ILP Services through their 21st birthday;
although, this may be extended by state and federal regulations.
On April 26, 2022, the Board of
Supervisors (Board) approved the Contract with Orangewood Foundation for ILP
Services in an amount not to exceed $2,842,152, for the term of July 1, 2022,
through June 30, 2025. The following are the subsequent amendments for the
contracts:
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Board
Date |
Contract/
Amendment |
Term |
Maximum
Obligation |
Board
Action |
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4/25/2023 |
Amendment One |
7/1/2023 – 6/30/2025 |
$5,291,688 |
Approve Amendment One to increase
Contract Amount |
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5/21/2024 |
Amendment Two |
7/1/2024 – 6/30/2025 |
$6,191,688 |
Approve Amendment Two to increase
Contract Amount |
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11/5/2024 |
Amendment Three |
7/1/2025 - 6/30/2027 |
$10,535,992 |
Approve Amendment Three to renew
Contract for Two Years |
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4/22/2025 |
Amendment Four |
7/1/2025 - 6/30/2027 |
$11,735,992 |
Approve Amendment Four to increase
Contract Amount |
Approval of amendment 5 to the
contract includes an increase in funding that will allow foster youth (under 18
years of age) and non-minor dependents, youth who are at least 18 years of age
up to the age of 25 with an open dependency case, the opportunity to
participate in extracurricular and enrichment activities, which are designed to
enhance their skills, abilities, self-esteem, relationships, and overall
well-being and healing. The funding will also be used to continue the role of
the grant coordinator and maintain the existing accountant staff of one full
time employee. These staff will continue to administer funding usage and work
directly with ILP participants in establishing and maintaining extracurricular
and enrichment activities, conducting assessments and tracking outcomes.
Outcomes achieved by Orangewood
Foundation are as follows:
Data reflects
Outcomes from FY 2022-23 through FY 2025-26.
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Outcome Objectives |
FY 2022-23 |
FY 2023-24 |
FY 2024-25 |
FY 2025-26* |
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Assign ILP staff
to each referred youth/young adult and offer services within two months of
the referral date to 100% of the referred. |
100% |
100% |
100% |
100% |
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Administer the
Casey Life Skills Assessment within 90 days of the referral date to 90%
active ILP Participants. |
100% |
100% |
100% |
100% |
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Conduct a
minimum of two individualized one-on-one meetings per month with a minimum of
65% of active ILP Participants. |
93% |
90% |
73% |
72% |
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Provide
a minimum of one monthly workshop, seminar or special event with space
capacity to serve 500 unduplicated ILP Participants during the term of the
Contract, July 1, 2022, through June 30, 2025. |
Met:
Orangewood Foundation has provided at least one event per month with 1,088
unduplicated ILP Participants served through December 31, 2025. |
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ILP
staff assigned to each referred youth/young adult will identify an
extracurricular and enrichment activity for each youth/young adult within one
month of assignment. Extracurricular and enrichment activities will include
attendance and participation objectives reported to Administrator each month. |
Outcome
Objective added by Amendment Two for FY 2024-25. |
Met: 405 youth
were served. |
Met: 561 youth
were served. |
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100%
of youth and young adults engaged in extracurricular and enrichment
activities will complete self-assessments in a format approved by
Administrator. Self-assessments will focus on how extracurricular and
enrichment activities encourage and maintain youth and young adults familial
and community connections and why these connections are important.
Self-assessments will be completed during extracurricular and enrichment
activities, or at minimum, within 10 business days of activities ending. |
Outcome
Objective added by Amendment Two for FY 2024-25. |
100% |
100% |
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* Includes data
from July 1, 2025, through December 31, 2025.
The
Social Services Agency (SSA) now requests the Board’s approval of Amendment
Five to the Contract with Orangewood Foundation for ILP Services, to increase
funding by $400,000, for a revised aggregate total not to exceed $12,135,992,
for July 1, 2022, through June 30, 2027. The increase requested will maximize
expending of State allocation of Flexible Family Supports & Home-Based
Foster Care, which is currently set to expire at the end of this FY and ensure
continuity of the extended enrichment activities component of ILP Services in
the current fiscal year. Prior to Contract expiration, SSA plans to issue a
solicitation to continue services.
An
analysis was completed to verify the contract provides County with persons
specially trained, experienced, expert and competent to perform the special
services in accordance with the law.
The
appropriate due diligence has been conducted and the non-profit has been
verified to be in good standing. The Contractor’s performance has been
confirmed as satisfactory. SSA has verified there are no concerns that must be
addressed with respect to the Contractor’s ownership/name, litigation status or
conflicts with County interests. The Orange County Preference Policy is not
applicable to this Contract amendment.
Subcontractors
This Contract, due to the nature of the
services, could require the addition of subcontractors. To add subcontractor(s)
to the contract, the Contractor must seek express consent from SSA. Should the
addition of a subcontractor impact the scope of work and/or Contract amount,
SSA will bring the item back to the Board for approval. See Attachment B for
Contract Summary Form.
FINANCIAL
IMPACT:
Appropriations for this Amendment are
included in Budget Control 063, Social Services Agency FY 2025-26 Budget.
Contingency of Funds
The proposed Contract includes provisions
that the Contract is contingent upon the availability of funds and inclusion of
sufficient funds in the budget approved by the Board for each fiscal year the
Contract remains in effect or operation. In the event such funding is
terminated or reduced, the County may terminate the Contract, reduce the
County’s maximum obligation or modify the Contract, without penalty.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A – Amendment Five to Contract #CJP3422-A5 with Orangewood Foundation
Attachment B – Contract Summary Form