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Agenda Item
ASR
Control 20-001229 |
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MEETING DATE: |
01/26/21 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
County Executive Office (Approved) |
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Department contact
person(s): |
Joel Golub (714) 834-6827 |
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Mai Le (714) 834-7213 |
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Subject: First Quarter FY 2020-21
Information Technology Projects Progress Report
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ceo CONCUR |
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Clerk of the Board |
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Concur |
No Legal Objection |
Consent Calendar |
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3 Votes Board Majority |
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Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost:
N/A |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 09/29/2020
#17, 06/23/2020 #27, 05/05/2020 #18, 01/14/2020 #16 |
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RECOMMENDED ACTION(S):
Receive and file the Quarterly Information Technology Projects Progress Report for First Quarter FY 2020-21.
SUMMARY:
Receiving and filing the First Quarter FY 2020-21 Information Technology Projects Progress Report provides the Board of Supervisors and the public with an update on the status of major County technology projects.
BACKGROUND INFORMATION:
Since 2006, the Program Management Office (PMO) of Orange County Information Technology (OCIT) has reported quarterly on the status of Information Technology (IT) projects with a budget of $150,000 or more. Project status details are gathered from County department project managers and verified by the PMO. The First Quarter FY 2020-21 IT Projects Progress Report covers the period of July 1, 2020, through September 30, 2020, and is included with this Agenda Staff Report as Attachment A.
The number of active projects in this reporting period is 19, a decrease from 20 projects reported in the previous quarter. One project was added this quarter: Countywide implementation of an Email Protection Gateway to provide automatic anti-spam, anti-virus and advanced threat filtering capabilities. The total budget increases to $58,740,317 from $57,176,793.
During this reporting period, the District Attorney (DA) completed the implementation of an integrated Record Management System that replaces the manual tracking of case/unit information within the DA Bureau of Investigation. In addition, Human Resource Services completed the Countywide rollout of the Learning Management Module.
Due to County resource constraints, one project, Workforce Time and Attendance System, is in “Yellow” schedule status (i.e., expected completion date is more than 10 percent of baselined schedule). A number of factors, including the COVID-19 pandemic, caused four projects to be in “Red” schedule status (i.e., expected completion date is more than 20 percent of baselined schedule): Computerized Maintenance Management System, ePrescription for Controlled Substances, John Wayne Airport’s Video Management System and Property Tax System Re-platform. In addition, the Computerized Maintenance Management System is in “Yellow” budget status (i.e., revised budget is more than 10 percent of baselined budget), and the Property Tax System Re-platform is in “Red” budget status (i.e., revised budget is more than 20 percent of baselined budget).
In addition to the status of the individual projects, the complete progress report (Attachment A) provides information and data regarding the County’s IT project performance and investment trends over the last 12 quarters.
The Board of Supervisors received the previous Quarterly IT Projects Progress Reports on September 29, 2020; June 23, 2020; May 5, 2020; January 14, 2020; September 24, 2019; June 25, 2019; and every previous quarter since May 24, 2016.
FINANCIAL IMPACT:
N/A
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - First Quarter FY 2020-21 Information Technology Projects Progress Report