Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  20-001183

 

MEETING DATE:

01/26/21

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

County Executive Office   (Approved)

Department contact person(s):

Oana Cosma  (714) 834-7410 

 

 

Lisa Bohan-Johnston  (714) 834-3530

 

 

Subject:  FY 2020-21 Mid-Year Budget Report

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

N/A

Discussion

 

 

4/5 Vote

 

 

 

    Budgeted: N/A

Current Year Cost: N/A

Annual Cost: N/A

 

 

 

    Staffing Impact:

See Staffing Impact Section

# of Positions:

Sole Source: N/A

    Current Fiscal Year Revenue: N/A

  Funding Source: N/A

County Audit in last 3 years: No

 

 

    Prior Board Action: N/A

 

RECOMMENDED ACTION(S):

 

A four-fifths vote is required on Recommended Actions One, Two, Three, Four and Seven.  The requested appropriation, revenue, transfers in/out and reserve changes are summarized in this section of the report in the Budget Adjustment Summary and Obligated Fund Balance/Net Position Adjustments Summary documents.  The requested position changes are summarized in the Position Change Summary.  

 

1.

Direct the Auditor-Controller to revise appropriations, revenues, transfers in/out, reserves and obligated fund balances as detailed in the Budget Adjustment Summary in accordance with Government Code Sections 29130, 29125 and 25252. (Requires four-fifths vote)

 

2.

Direct the Auditor-Controller to revise appropriations, revenues, transfers in/out, reserves and obligated fund balances as detailed in the Budget Adjustment Summary in accordance with Government Code Sections 29130, 29125 and 25252. (Requires four-fifths vote)

 

3.

Authorize the Auditor-Controller to revise Departments’ excess of budget and current year actuals Coronavirus Aid, Relief, and Economic Security (CARES) Act appropriations and revenues and perform the budgetary actions identified in the Budget Issues Section. (Requires four-fifths vote)

 

4.

Authorize the Auditor-Controller to revise appropriations and revenues to address Departments’ year-end appropriations shortfalls and Net County Cost overruns, replenish General Fund Reserves and revise transfers in/out as identified by the County Budget Office. (Requires four-fifths vote)

 

5.

Direct County Executive Office-Human Resource Services to amend the master position control, subject to final classification review, as detailed in the Position Change Summary.

 

6.

Direct the Auditor-Controller to make payment from Fund 12J to the entities and up to amounts as summarized in the table included in the Budget Issues section of this report and upon receipt of approved payment request forms from the County Executive Office.

 

7.

Approve the Sheriff-Coroner budget-related reorganization for the Emergency Management Division and Sheriff Court Operations and direct the County Executive Office, Auditor-Controller and Sheriff-Coroner to facilitate necessary position, encumbrance, appropriations, revenue and Net County Cost changes from Emergency Management Division, Budget Control 032, and Sheriff Court Operations, Budget Control 047, to Sheriff-Coroner Main Operating Budget, Budget Control 060, effective January 26, 2021.  (Requires four-fifths vote)

 

8.

Approve the FY 2021-22 budget adoption schedule as follows:  (a) The FY 2021-22 Recommended Budget will be available to the public on or before May 19, 2021; (b) A notice stating that the recommended budget is available to members of the public and the time and place of the public hearing will be published on or before May 19, 2021; (c) On June 8, 2021, the Board of Supervisors shall conduct the public budget hearing on the recommended budget; and (d) By June 22, 2021, but not later than June 30, 2021, the Board of Supervisors shall adopt the FY 2021-22 Budget by resolution.

 

9.

Effective January 29, 2021, approve revised title descriptions and classification specifications and adjust pay grades for Recordable Documents Examiner Trainee (Title Code 0515GE, Salary Range C-15), Recordable Documents Examiner (Title Code 0517GE, Salary Range C-20) and Supervising Recordable Documents Examiner (Title Code 0518SM, Salary Range C-25); and delete Recordable Documents Examiner II (Title Code 0516GE).

 

10.

Effective January 29, 2021, approve deletion of School Crossing Guard (Title Code 6103GE) and Seamstress (Title Code 1474GE) classification titles, and direct Human Resource Services to remove these obsolete classifications from all Orange County Classification Plan documents.

 

 

 

 

 

SUMMARY:

 

The Mid-Year Budget Report provides the Board of Supervisors, members of the public, County departments and other interested parties with an overview of the current status of revenues, expenditures, Net County Cost, total budgeted positions and various departmental issues requiring recommended changes to the County's budget.

 

 

 

BACKGROUND INFORMATION:

 

 

The following components of the FY 2020-21 Mid-Year Budget Report for Board of Supervisors consideration can be found in Attachment A:

 

Executive Summary

Budget Issues

Human Resources Issues, including:

·  

Position Summary

·  

Vacant Positions – Aged

 

Recommended Actions

·  

Budget Adjustment Summary

·  

Position Change Summary

 

Classification Maintenance Studies

·  

Recommended Actions

·  

Classification Summaries

·  

Classification Specifications

 

The County of Orange uses the OpenOC Data Tool, which is a web-based software providing increased transparency and easy access to finance and budget information.  Supplemental expense and revenue data are available by accessing the OpenOC link: http://data.egovoc.com/?FY2021Q2#/b0.  Budget and actual reports, as of December 31, 2020, can be viewed using the Budget Report – Report Links found on the left-hand side of the web page.

 

 

 

FINANCIAL IMPACT:

 

Please see Attachment A for Financial Impact detail.

 

 

 

STAFFING IMPACT:

 

Detailed departmental position change request information is included in the Budget Issues section of Attachment A, including a summarization of Department requests to add positions.  The position change summary of Attachment A documents the specific positions and position titles.

 

 

 

 

REVIEWING AGENCIES:

 

Auditor-Controller

 

ATTACHMENT(S):

 

Attachment A - FY 2020-21 Mid-Year Budget Report
Attachment B - Government Code Sections