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Agenda Item
ASR
Control 20-000919 |
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MEETING DATE: |
01/26/21 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
OC Public Works
(Approved) |
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Department contact
person(s): |
Tim Corbett (714) 667-4931 |
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Tom Koutroulis (714) 834-4122 |
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Subject: Approve Contracts for
On-Call Landfill Construction Support Services
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ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: Yes |
Current Year Cost:
$250,000 |
Annual Cost:
FY 2021-22 $1,000,000 |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: N/A
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RECOMMENDED ACTION(S):
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1. |
Find that the subject activity is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to review under CEQA. |
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2. |
Authorize the Director of OC Public Works or designee to execute contracts with Tetra Tech BAS, Inc.; Anser Advisory Management, LLC; and Geosyntec Consultants, Inc. for On-Call Landfill Construction Support Services, effective January 26, 2021, through January 25, 2024, in an amount not to exceed $1,750,000 each, for a total cumulative amount not to exceed of $5,250,000, with the option to renew for two additional years upon Board of Supervisors approval. |
SUMMARY:
Approval of the contracts with Tetra Tech BAS, Inc.; Anser Advisory Management, LLC; and Geosyntec Consultants, Inc. will provide specialized On-Call Landfill Construction Support Services and will support continued Countywide landfill operations and compliance with local, state and federal regulatory requirements.
BACKGROUND INFORMATION:
OC Waste & Recycling (OCWR) is responsible for managing the County of Orange (County) solid waste disposal system. The system consists of three active regional landfill operations, 20 closed solid waste disposal sites and four household hazardous waste collection centers. The active regional landfills were opened to meet the solid waste disposal needs of the northern, central and southern regions of the County and consist of the Olinda Alpha Landfill opened in 1960 to serve the northern region; Frank R. Bowerman Landfill opened in 1990 to serve central region; and Prima Deshecha Landfill opened in 1976 to serve the southern region.
The Architect-Engineer (A-E) services being requested will provide On-Call Landfill Construction Support Services (Services) such as construction management, quality assurance/quality control, inspection, surveying, archaeological/paleontological monitoring, biological monitoring and other support services as required for various landfill projects to match staff and consultant expertise with current and future technical challenges. The Services include, but are not limited to, professional services, advice and consultation, contract administration, project planning, project implementation, project monitoring and controlling of construction projects, including scheduling and programming, integration of proposed projects with existing waste management operations, materials and systems, methods for achieving maximum value and control of schedule and cost, all of which are necessary to respond and comply with state and local regulatory requirements in a timely manner. These contracts will allow OCWR to make use of experts in a variety of different construction support disciplines allowing for solid waste and engineering support services during advertisement, preconstruction, construction and close-out phases.
On September 1, 2020, OC Public Works issued a Request for Qualification (RFQ) to establish a new Qualified Vendor List for the Services. The RFQ was advertised from September 1, 2020, through September 29, 2020, on the County online bidding system. A total of seven submittals were received in response to the RFQ.
On October 20, 2020, an evaluation panel completed the written evaluation process and provided its recommendations. A summary of the most qualified contractors providing Services is attached as part of the Memorandum of Recommendation (Attachment F).
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Previous Request None |
Current Request January 26, 2021 - January
25, 2024 |
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Contractors |
Requested Contract Totals |
Usage |
Contractors |
Requested Contract Amounts |
Anticipated Usage |
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N/A |
N/A |
N/A* |
3 |
$5.25 million |
$5.25 million |
*This is a new Services, no prior usage to report.
OC Public Works is recommending Board of Supervisors (Board) approval of Contract MA-080-21010805 with Tetra Tech BAS, Inc.; Contract MA-080-21010806 with Anser Advisory Management, LLC; and Contract MA-080-21010807 with Geosyntec Consultants, Inc. for Services, effective January 26, 2021, through January 25, 2024, in an amount not to exceed $1.75 million each, for a total cumulative amount not to exceed $5.25 million, with the option to renew for two additional years, upon Board approval.
The recommended contractors are qualified to perform the needed Services based on past performance on County projects. OC Public Works has conducted due diligence on the contractors. Reference checks were satisfactory and completed with the following agencies regarding similar Services.
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Contractor |
Company Reference |
Company Reference |
Company Reference |
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Tetra Tech BAS, Inc. |
County of San Bernardino |
County of Merced |
City of Santa Ana |
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Anser Advisory Management, LLC |
County of San Bernardino |
County of Santa Barbara |
City of Long Beach |
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Geosyntec Consultants, Inc. |
City of Whittier |
Kern County |
County of Santa Barbara |
The contracts include subcontractors. See Attachment D for information regarding subcontractors and the Contract Summary Form.
This item is coming to the Board less than 30 days before the commencement of the contract due to additional negotiation time required with the contractors.
In accordance with the 2020 Design and Construction Procurement Policy Manual Section 3.3-102 (1) and pursuant to California Government Code Section 25502.5, approval by the Board is required for all A-E Services contracts in excess of $200,000.
Compliance with CEQA: This action is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to CEQA, since it does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. The approval of this agenda item does not commit the County to a definite course of action in regard to a project since the activity is award of a contract for consulting and support services only. This proposed activity is therefore not subject to CEQA. Any future action connected to this approval that constitutes a project will be reviewed for compliance with CEQA.
FINANCIAL IMPACT:
Appropriations for these contracts are included in the FY 2020-21 Budget for OCWR, Fund 299 at 60 percent, and Fund 273 at 40 percent, and will be included in the budgeting process for future years.
As part of consolidating the administration of various internal A-E programs and Services contracts under OC Public Works, the amount not to exceed amount has been established to allow for Countywide utilization. Departments will utilize their internal process to encumber the amounts needed based on their respective projects and will ensure sufficient appropriations are available in the current budget and for future years.
The proposed contracts include a provision stating the contracts are subject to, and contingent upon, applicable budgetary appropriations being approved by the Board for each fiscal year during the terms of these contracts. The contracts contain language allowing for termination and language stating there is no guarantee given by the County regarding usage.
STAFFING IMPACT:
N/A
REVIEWING AGENCIES:
OC Waste & Recycling
ATTACHMENT(S):
Attachment A - Contract MA-080-21010805 with Tetra Tech
BAS, Inc.
Attachment B - Contract MA-080-21010806 with Anser Advisory Management, LLC
Attachment C - Contract MA-080-21010807 with Geosyntec Consultants, Inc.
Attachment D - Contract Summary Form
Attachment E - Summary of Evaluator Scoring
Attachment F - Memorandum of Recommendation
Attachment G - Qualified Vendor List
Attachment H - California Government Code Section 25502.5