A G E N D A

 

 

 

REGULAR MEETING OF THE BOARD OF SUPERVISORS

 

ORANGE COUNTY, CALIFORNIA              

 


Tuesday, September 26, 2017
9:00 A.M. Presentations
9:30 A.M. Regular Business

 

 

 

BOARD HEARING ROOM, FIRST FLOOR

 

333 W. Santa Ana Blvd., 10 Civic Center Plaza

 

Santa Ana, California

 

 

 

MICHELLE STEEL

CHAIRWOMAN

Second District

 

 

 

ANDREW DO                              

VICE CHAIR                             

First District     

 

 

 

TODD SPITZER

SUPERVISOR

Third District

 

SHAWN NELSON                           

SUPERVISOR                             

Fourth District    

 

 

 

LISA A. BARTLETT

SUPERVISOR

Fifth District

 

 

COUNTY EXECUTIVE OFFICER

COUNTY COUNSEL

CLERK OF THE BOARD

Frank Kim

Leon J. Page

Robin Stieler

 

This agenda contains a brief description of each item to be considered. Except as provided by law, no action shall be taken on any item not appearing in the agenda.  To speak on an item, complete a Speaker Request Form(s) and deposit the completed form in the box to the left of the podium. Prior to the Consent and Discussion Calendars, and during the Public Comments portion of the meeting, a member of the public may address the Board on any (or multiple) items on the agenda (excluding public hearings) or on any issue that is within the subject matter jurisdiction of the Board. This is the only opportunity for public input except for scheduled public hearing items. Speaker request forms must be deposited prior to the end of the public comments portion of the meeting, or, in the event of a public hearing, prior to the start of the public hearing. When addressing the Board, it is requested that you state your name and city of residence for the record.  Members of the public desiring to speak should address the Board as a whole through the Chair.  Comments to individual Supervisors or staff are not permitted.  Speakers are allotted to speak no more than three (3) minutes during public comments and three (3) minutes during a public hearing.  Power Point and video presentations must be requested in advance of the meeting through the Clerk.

 

Supporting documentation is available for review in the Clerk of the Board of Supervisors office in the Hall of Administration, 333 W. Santa Ana Blvd., Room 465, Santa Ana, 92701 8:00 am - 5:00 pm, Monday-Friday. 

The Agenda is available online at: http://ocgov.com/gov/bos/agenda

Meetings are broadcast live at http://bos.ocgov.com/video/video.html

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In compliance with the Americans with Disabilities Act, those requiring accommodations for this   meeting should notify the Clerk of the Board's Office 72 hours prior to the meeting at (714) 834-2206

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INVOCATION:  Supervisor Nelson, Fourth District

 

PLEDGE OF ALLEGIANCE:  Supervisor Spitzer, Third District

 

 

 

I.    PRESENTATIONS/INTRODUCTIONS    (9:00 A.M.)

 

Chairwoman Steel will be presenting a resolution proclaiming October as "Crosswalk Safety Awareness Month" and commending Steve Cienfuegos of City of Laguna Niguel's Planning Commission, in recognition of their effort to increase awareness about crosswalk safety

 

Supervisor Spitzer will be presenting a resolution commending Dave Carlson on his retirement, Third District appointee to the Audit Oversight Committee (AOC) and the longest serving member on the AOC 

 

       (Regular Business of the Board of Supervisors will commence at 9:30 A.M. or after)

 

II. PUBLIC COMMENTS

 

At this time, members of the public may address the Board of Supervisors on any (or multiple) items on the agenda (excluding public hearings) or on any issue that is within the subject matter jurisdiction of the Board.  Comments shall be limited to three minutes per person unless different time limits are set by the Chairman subject to the approval of the Board.

 

III. CONSENT CALENDAR (Items 1-18)

 

All matters are approved by one motion unless pulled by a Board Member for discussion or separate action.

 

BOARD APPOINTMENTS

 

1.

Supervisor Nelson - Assessment Appeals Board No. 4 - Reappoint Steven Douglas White, Anaheim, for term ending 9/6/20

 

ELECTED DEPARTMENT HEADS

 

            Auditor-Controller:

 

2.

Authorize Auditor-Controller to delete damaged, destroyed, dismantled, missing, obsolete, stolen and surplused equipment from department capital asset inventories - All Districts

 

3.

Receive and file Report of Refunds for FY 2016-17 - All Districts

 

4.

Receive and file Semi-Annual Fund/Budget Control Report for FY 2016-17 - All Districts

 

5.

Receive and file Annual Reports of Cash Difference Funds, Cash Losses and Overage Funds for FY 2016-17 - All Districts

 

6.

Receive and file Annual Report of Revolving Funds for FY 2016-17 - All Districts

 

HEALTH CARE AGENCY

 

7.

Approve PC 1000 Drug Program with various certified providers - All Districts

 

OC COMMUNITY RESOURCES

 

8.

Approve amendment 3 to subordinate agreement MA-012-16012322 with AG Coast, Inc. dba California Panther Security for unarmed security guard services for OC Community Resources, Orange County Housing Authority and OC Animal Care for FY 2017-18 ($129,521.70; cumulative total $205,401.70), effective upon Board approval; and authorize County Procurement Officer or authorized Deputy to execute agreement - Districts 1 and 3

 

9.

Approve amendment 2 to agreement MA-012-16010499 with US EDirect Inc. for OC Parks reservation and point of sale system services, 11/1/17 - 10/31/18 ($138,000; cumulative total $432,000); renewable for two additional years; and authorize County Procurement Officer or authorized Deputy to execute amendment - All Districts

 

10.

Approve appointment of County of Orange Director of Care Coordination or designee as the Board of Supervisors representative on the Bridges at Kraemer Place Community Advisory Board - All Districts

 

OC PUBLIC WORKS

 

11.

Approve Final Tract Map 17596; approve Subdivision Improvement Agreement S1707-220 with The New Home Company Southern California, LLC and accept bonds guaranteeing construction; accept dedication of easement for public street and public utility purposes of Topaz Street; and accept vehicular access rights to Esencia Drive and Suerte Street - District 5

 

12.

Approve Easement Agreement with DMB San Juan Investment North, LLC, et al for revised San Juan Creek Class I Bikeway; and approve quitclaim deeds to eliminate superseded portions of the San Juan Creek Bikeway right-of-way - District 5

 

13.

Acting as the Orange County Flood Control District - Approve Bikeways and Trails agreement MA-080-18010066 with City of Placentia to operate and maintain existing and future bikeways and pedestrian trails, 10-year term with automatic renewals up to total term of 50 years; authorize the Director or designee to carry out terms of agreement and to execute future amendments under certain conditions; and make California Environmental Quality Act and other findings - District 4

 

14.

Acting as the Board of Supervisors and Orange County Flood Control District - Approve four Easement Deed and Agreement documents to Orange County Flood Control District; direct Auditor-Controller to make journal voucher entries ($2,800); and authorize Director or designee to execute related documents and perform related activities under certain conditions - District 3

 

GENERAL ADMINISTRATION

 

            County Executive Office:

 

15.

Receive and file proposed Information Technology Sourcing Strategy - All Districts

 

16.

Receive and file Report of Real Property Interests under Delegated Authority for reporting period of 6/30/16 - 7/1/17 - All Districts

 

17.

Receive and file Quarterly Information Technology Project Progress Detail Report for Fourth Quarter FY 2016-17 - All Districts

 

18.

Chairwoman Steel - Adopt resolution supporting California EcoRestore and California WaterFix Preferred Alternative

END OF CONSENT CALENDAR

 


 

IV. DISCUSSION ITEMS (Items 19-46)

 

ELECTED DEPARTMENT HEADS

 

19.

Auditor-Controller - Approve agreement MA-003-18010160 with Enterprise Services LLC for modernization of the Legacy Property Tax System, 10/2/17 - 10/8/20 ($6,150,816.51); and approve agreement MA-003-18010262 with ARK Technologies for technical services and support for Property Tax System Modernization Project, 10/2/17 - 8/30/19 ($830,700); and authorize County Procurement Officer or authorized Deputy to execute agreements - All Districts

 

20.

Sheriff-Coroner - Ratify retroactive acceptance of grant award from California Office of Emergency Services for Paul Coverdell Forensic Science Improvement Program ($75,000); and authorize Sheriff-Coroner or designee to execute related documents - All Districts 

 

HEALTH CARE AGENCY

 

21.

Approve selection of and agreements for Nutrition Education and Obesity Prevention Program Projects, with America On Track for Buena Park City Project ($300,000) and Santa Ana City Project ($550,000) and with Community Action Partnership of Orange County for La Habra City Project ($300,000) and Anaheim City Project ($550,000), 10/1/17 - 9/30/18; and authorize Director or designee to exercise cost contingency increase not to exceed 10% under certain conditions and execute agreements - Districts 1, 2 and 4

 

22.

Approve amendment 3 to agreement with AIDS Services Foundation Orange County ($292,435 annually; cumulative total $6,878,121) and amendment 1 to agreement with Special Service for Groups, Inc. ($15,000 annually; cumulative total $420,000) for HIV Care Services, 3/1/16 - 2/28/19; and authorize Director or designee to exercise cost contingency increase not to exceed 10% under certain conditions and execute amendments - All Districts

 

23.

Ratify amendment 3 to standard agreement 15-10073 A03 with California Department of Public Health for Women, Infants and Children Supplemental Nutrition Program, 10/1/15 - 9/30/19 ($20,210,456) - All Districts

 

24.

Approve amendment 3 to agreement MA-042-14012216 with Healthy Communities Institute Corporation for web-based software and services, 11/1/17 - 10/31/19 ($200,000; cumulative total $509,100); and authorize County Procurement Officer or authorized Deputy to execute amendment - All Districts

 

25.

Ratify standard agreement 17-10252 with California Department of Public Health for Childhood Lead Poisoning Prevention Program, 7/1/17 - 6/30/20 ($3,849,707); and authorize Director or designee to execute Certification Regarding Lobbying, Contractor's Release form upon submission of final invoice and State's CCC-307 Certification Clauses form - All Districts

 

26.

Approve selection of and agreements with Olive Crest ($2,967,343) and National Alliance on Mental Illness Orange County ($782,680) for Parent Education and Family Support services, 10/1/17 - 6/30/20; and authorize Director or designee to exercise cost contingency increase not to exceed 10% under certain conditions and execute agreements - District 1

 

JOHN WAYNE AIRPORT

 

27.

Approve agreement with IDS Group, Inc., for design and construction support services, 704 day term ($528,113); approve agreement with Swinerton Builders, as Construction Manager At-Risk for design phase services, 240 day term ($88,937) for Airport Operations Center Project; authorize negotiation of agreement with Swinerton Builders for construction phase services (not to exceed $6,000,000) and authorize Director or designee to execute agreement under certain conditions; and make California Environmental Quality Act and other findings - District 2 

 

28.

Receive bids and award contract to Griffith Company for Taxiway "B" Rehabilitation Project, 140 day term ($4,369,000) - District 2

 

OC COMMUNITY RESOURCES

 

29.

Consider first reading of "An Ordinance of the County of Orange, California Amending Sections 4-1-23 and 4-1-95 of the Codified Ordinances of the County of Orange to Amend the Definitions Applicable to Potentially Aggressive Dogs in the County and Make Various Other Amendments to Facilitate the Implementation of Safety Restrictions on Such Dogs" ; and set second reading and adoption for 10/17/17- All Districts (Continued first reading from  8/22/17, Item 39; 9/12/17, Item 22)

 

30.

Approve selection of agreements 17-28-0002-DRPA with Orange County Human Relations Council, ($825,000), 17-28-0001-DRPA with Community Service Programs, Inc. ($550,000), 17-28-0008-DRPA with Chapman University ($275,000) for dispute resolution services, 10/1/17 - 6/30/20; renewable for two additional one-year terms; and authorize Director or designee to execute agreements and exercise cost contingency increase not to exceed 10% under certain conditions - Districts 1, 2, 3 and 4 (Contiued from 9/12/17, Item 25)

 

OC PUBLIC WORKS

 

31.

Adopt resolutions approving rescissions, revisions and new Records Retention Schedules for OC Public Works, Auditor-Controller, Health Care Agency, and OC Community Resources; rescinding retention schedules 332A, 333A, 334A, 335A, 336A, 337A, 338A, 339A, 340A, 341A and 342A for OC Public Works and 53B, 54B, and 55B for Health Care Agency; approving new and revised retention schedules 332B, 333B, 334B, 335B, 336B, 337B, 340B, and 341B for OC Public Works, 319C and 322C superseding 319B and 322B for Auditor-Controller, and 377, 378, 379, 380 and 381 for OC Community Resources; authorizing continued disposition of records in accordance with the schedules; and making California Environmental Quality Act and other findings - All Districts (4/5 vote of the members present and voting)

 

32.

Approve Records Retention Schedule 287B for County Executive Office - Public Finance Section to supersede Schedule 287A; and authorize continued disposition of records in accordance with the schedule - All Districts (4/5 vote of the members present and voting)

 

            Acting as the Board of Supervisors and Orange County Flood Control District:

 

33.

Award Job Order Contracts to Pub Construction, Inc., Sol Construction, Inc., SJD&B, Inc., Harry H. Joh Construction, Inc., Exbon Development, Inc., HYM Engineering, Inc., MIK Construction, Inc., Bitech Construction Company, Inc., PALP, Inc. dba Excel Paving Company, and KEC Engineering for general engineering services, 10/25/17 - 10/24/18 ($4,656,000 each); and authorize Director or designee to execute contracts - All Districts

 

34.

Award Job Order Contracts to PALP, Inc. dba Excel Paving Company, All American Asphalt, Harry H. Joh Construction, Inc., R.J. Noble Company, Pavement Coatings Co., MIK Construction, Inc., and Sully-Miller Contracting Company for pavement maintenance services, 9/26/217 - 9/25/18 ($4,656,000 each); and authorize Director or designee to execute contracts - All Districts

 

OC WASTE & RECYCLING

 

35.

Approve agreement MA-299-18010214 with Tetra Tech BAS, Inc. for landfill gas operation and maintenance services, South Region Landfills, 10/1/17 - 9/30/20 ($8,250,000) with option to renew for two additional years ($2,750,000 per year); authorize County Procurement Officer or authorized Deputy to execute agreement; and make California Environmental Quality Act and other findings - District 5   

 

36.

Approve amendment 1 to renew agreement MA-299-15010501 with Ron Dietz, Inc. dba Dietz Hydroseeding Company for hydroseeding services, 11/23/17 - 11/22/18 ($350,000; cumulative total $1,290,000); authorize County Procurement Officer or authorized Deputy to execute amendment; and make California Environmental Quality Act and other findings - Districts 3, 4 and 5

 

SOCIAL SERVICES AGENCY

 

37.

Approve agreement MA-063-18010245 with BIT California LLC dba Document Fulfillment Services for CalWIN client correspondence printing, postage and mailing services, 11/1/17 - 10/31/20 ($18,131,675); renewable for two additional one-year terms; and authorize County Procurement Officer or authorized Deputy to execute agreement - All Districts

 

GENERAL ADMINISTRATION

 

            County Executive Office:

 

38.

Approve recommended positions on introduced or amended legislation and consider other legislative subject matters - All Districts

 

39.

Approve grant applications/awards submitted in 9/26/17 grants report and other actions as recommended - All Districts

 

40.

Adopt resolution approving County Records Management Policy, effective 12/1/17, to supersede County Archives Policy and County Records Management Program dated 7/17/17, Electronic Records Management Policy and Email Management Guidelines dated 12/21/09, and any other records retention related documents; approving County Standard Administrative Records Retention Schedule 16C to supersede Records Control Schedule 16B; authorizing continuing disposition of records in accordance with approved Records Management Policy and Standard Administration Records Retention Schedule 16C; and authorizing County Executive Office to make immaterial changes to the County Records Management Policy as necessary; and making California Environmental Quality Act and other findings - All Districts (4/5 vote of the members present and voting)

 

41.

Approve amendment 1 to lease agreement with Civic Center, LLC for office space for CEO/Risk Management Division, Santa Ana, for five years through 9/30/22; authorize Chief Real Estate Officer or designee to execute subsequent lease amendments for non-monetary and/or monetary changes under certain conditions; and delegate Chief Real Estate Officer or designee ability to exercise any option to extend term of lease - District 1

 

42.

Select Chapman Investment Company LP and Guardian Investment Capital, LLC as primary and TAIT & Associates, Inc. as alternate for lease and development of the closed Coyote Canyon Landfill at 20661 Newport Coast Drive, Newport Beach; authorize negotiation of agreements for Board approval; and make California Environmental Quality Act and other findings - District 2

 

43.

Approve in concept issuance of short-term Taxable Pension Obligation Bonds for early payment of County's FY 2018-19 employer pension obligation; and select KNN Public Finance as municipal advisor and Orrick Herrington & Sutcliffe, LLP as bond counsel - All Districts

 

44.

Approve amendment 10 to master services agreement MA-017-13011864 with Science Applications International Corporation for data center operations, service desk, desktop support and applications services, five year term ($181,806 decrease; new cumulative total $105,500,651); and authorize Chief Information Officer or designee to execute amendment - All Districts

 

45.

Approve FY 2016-17 Fourth Quarter Budget Report and related budget adjustments; approve proposed organizational change for OC Campaign Finance and Ethics Commission; app1rove amended FY 2017-18 County Events Calendar; approve updated classifications and pay grades for specified Audiovisual Specialist, Legal Secretary, Environmental Resources Specialist, Veterans Claims, Procurement, Nurse Practitioner, Pharmacy Technician, and Pharmacist positions; approve new classification specifications and pay grades for Animal Control Assistant and Surveyor positions; and approve and adopt Side Letter agreement with Orange County Employee Association, effective 9/29/17 - All Districts (R.A. 1, 2, 3 & 4  4/5 vote of the members present and voting)

 

46.

Chairwoman Steel and Vice Chair Do - Approve amended bylaws of the Orange County Human Relations Commission

 

V. PUBLIC HEARINGS (Item 47)

 

HEALTH CARE AGENCY

 

47.

Public Hearing to consider adopting resolution approving Driving Under the Influence Program Fee update, $77 effective upon Board approval and $80 effective 7/1/18; superseding and rescinding Resolution 12-159; authorizing HCA to make an annual fee adjustment effective July 1 of each year, starting in 2019, that increases fee by an amount not to exceed the annual percentage change in the Consumer Price Index; direct HCA to return to the Board if any fee study indicates that actual costs have reduced to level below revenue generated; and making California Environmental Quality Act and other findings - All Districts (Continued from 8/8/17, Item 27; 8/22/17, Item 56; 9/12/17, Item 37)

 

VI. CLOSED SESSION (Items CS-1-CS-2)

 

The Board will break for lunch at approximately 12:00 PM and may consider closed session matters during that break.  The Board will then resume to handle any remaining business if necessary.

 

GENERAL ADMINISTRATION

 

CS-1.

County Executive Office - CONFERENCE WITH REAL PROPERTY NEGOTIATOR - Pursuant to Government Code Section 54956.8:
Property Location:       265 South Anita Drive, Orange, CA
County Negotiator:      Scott D. Mayer, Chief Real Estate Officer
Negotiating Party:        Fountain Valley School District
Under Negotiation:      Terms and Value of Future Sale

 

CS-2.

Human Resource Services - CONFERENCE WITH LABOR NEGOTIATOR - Pursuant to Government Code Section 54957.6:
Agency Negotiator:  Brenda Diederichs
Employee Organizations:  Association of County Law Enforcement Management (ACLEM), American Federation of State, County and Municipal Employees (AFSCME), Association of Orange County Deputy Sheriffs (AOCDS), International Brotherhood of Teamsters, Local 952, In-Home Supportive Services (IHSS), International Union of Operating Engineers (IUOE), Orange County Attorneys Association (OCAA), Orange County Employees Association (OCEA), Orange County Managers Association (OCMA) and other non-represented employees
RE:  Terms and Conditions of Employment

 

VII. CEO, BOARD COMMENTS & ADJOURNMENT

 

COUNTY EXECUTIVE OFFICER COMMENTS:

 

BOARD COMMENTS:

 

At this time, members of the Board of Supervisors may comment on agenda or non-agenda matters and ask questions of or give directions to staff; provided that NO action may be taken on off-agenda items unless authorized by law.

 

ADJOURNED:

 

 

 

NEXT MEETINGS:

October 3, 2017                          No Scheduled Meeting
October 10, 2017                        No Scheduled Meeting
October 17, 2017                        Regular Meeting