A G E N D A

 

 

 

REGULAR MEETING OF THE BOARD OF SUPERVISORS

 

ORANGE COUNTY, CALIFORNIA              

 


Tuesday, May 7, 2013

9:30 A.M.

 

 

 

BOARD HEARING ROOM, FIRST FLOOR                  

 

333 W. Santa Ana Blvd., 10 Civic Center Plaza    

 

Santa Ana, California              

 

 

 

SHAWN NELSON                           

CHAIRMAN                               

Fourth District    

 

 

 

PATRICIA BATES                         

VICE CHAIRMAN                          

Fifth District     

 

 

 

JANET NGUYEN                           

SUPERVISOR                             

First District     

 

JOHN M.W. MOORLACH                     

SUPERVISOR                             

Second District    

 

 

 

TODD SPITZER                           

SUPERVISOR                             

Third District     

 

 

INTERIM COUNTY EXECUTIVE OFFICER

COUNTY COUNSEL

CLERK OF THE BOARD

Robert J. Franz

Nicholas S. Chrisos

Susan Novak

 

This agenda contains a brief description of each item to be considered. Except as provided by law, no action shall be taken on any item not appearing in the agenda.  To speak on an item, complete a Speaker Request Form(s) identifying the item(s) and deposit it in the box to the left of the podium. To speak on a matter not appearing in the agenda, but under the jurisdiction of the Board of Supervisors, you may do so during Public Comments at the end of the meeting. Speaker request forms must be deposited prior to the beginning of the consent calendar, the reading of the individual agenda items and/or the beginning of Public Comments.  When addressing the Board, it is requested that you state your name for the record.  Address the Board as a whole through the Chair.  Comments to individual Supervisors or staff are not permitted.  Speakers are limited to three (3) minutes per item with nine (9) minutes cumulative for the entire meeting.  Power Point and video presentations must be requested in advance of the meeting through the Clerk.

 

Supporting documentation is available for review in the Clerk of the Board of Supervisors office in the Hall of Administration, 333 W. Santa Ana Blvd., Room 465, Santa Ana, 92701 8:00 am - 5:00 pm, Monday-Friday. 

The Agenda is available online at: http://ocgov.com/gov/bos/agenda

Meetings are broadcast live at http://bos.ocgov.com/video/video.html

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In compliance with the Americans with Disabilities Act, those requiring accommodations for this   meeting should notify the Clerk of the Board's Office 72 hours prior to the meeting at (714) 834-2206

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INVOCATION:  Supervisor Bates, Fifth District

 

PLEDGE OF ALLEGIANCE:  Supervisor Spitzer, Third District


 

 

 

I.    PRESENTATIONS/INTRODUCTIONS (None Scheduled)

 

II.   CONSENT CALENDAR (Items 1-25)

 

All matters are approved by one motion unless pulled by a Board Member for discussion or separate action.  At this time, any member of the public may ask the Board to be heard on any item on the Consent Calendar.

 

BOARD APPOINTMENTS

 

            Supervisor Spitzer:

 

1.

Orange County Historical Commission - Reappoint Pamela Harrell, Yorba Linda; Marilyn Thoms, North Tustin and Lynne Yauger, Yorba Linda, for term concurrent with 3rd District Supervisor’s term of office

 

2.

OC Parks Commission - Reappoint Matthew Cunningham, Orange, for term concurrent with 3rd District Supervisor's term of office

 

3.

Orange County Planning Commisison - Appoint John Secor, North Tustin, for term concurrent with 3rd District Supervisor's term of office

 

4.

Orange County Veterans Advisory Council - Reappoint Robert McDonald, Anaheim Hills, for term ending 4/14/15

 

5.

Regional Recreational Trails Advisory Committee - Reappoint Lauren Ficaro, Ph.D., Orange Parks Acres and  Peter Wetzel, Orange, for terms concurrent with 3rd Districts Supervisor's term of office

 

ELECTED DEPARTMENT HEADS

 

6.

Assessor Department - Approve amendment 1 to agreement MA-002-12011738 with American Mail Centers, Inc., for development, print and mail out of weekly, monthly and annual notices to taxpayers, 5/18/13 - 5/17/14 ($115,000); and authorize Purchasing Agent or authorized Deputy to execute amendment - All Districts

 

            Sheriff-Coroner:

 

7.

Approve agreement CT-060-13010580 with Tecan US, Inc. for purchase of Freedom EVO 200 Workstation and training, 5/7/13 - 5/6/14 ($237,273); and authorize Purchasing Agent or authorized Deputy to execute agreement - All Districts

 

8.

Approve renewal of agreement MA-060-13011582 with Charles R. Eastman dba Newport Helicopter Service for helicopter mechanic services, 7/1/13 - 6/30/14 ($248,400); and authorize Purchasing Agent or authorized Deputy to execute agreement - All Districts

 

9.

Approve renewal of agreement MA-060-13011568 with SimplexGrinnell LP for preventive maintenance and repair of fire protection system, Theo Lacy Facility, 5/23/13 - 5/22/14 ($268,800); and authorize Purchasing Agent or authorized Deputy to execute agreement - District 3

10.

Approve plans and specifications and set bid opening for 6/12/13, 2:00 p.m., for construction of tenant improvements, Theo Lacy Facility Communications Building; and make California Environmental Quality Act findings - District 3

 

11.

Approve agreement MA-060-13011459 with Ray Carmody dba Carmody Construction for general construction and maintenance services, 5/7/13 - 1/13/14 ($220,000); authorize Purchasing Agent or authorized Deputy to execute agreement; and make California Environmental Quality Act findings - All Districts

 

12.

Approve agreement MA-060-13011272 with Action Contractors, Inc. for general construction and maintenance services, 5/7/13 - 1/8/14 ($325,000); authorize Purchasing Agent or authorized Deputy to execute agreement; and make California Environmental Quality Act findings - All Districts

 

HEALTH CARE AGENCY

 

13.

Approve agreement with Pacific Clinics for Recovery Education Institute Program services, 7/1/13 - 6/30/14 ($726,711); and authorize Director or designee to execute agreement - All Districts

 

14.

Approve agreements with Cooper Fellowship, Inc. ($167,353) and Phoenix House Orange County, Inc. ($132,000) for Parolee Services Network Residential services, 7/1/13 - 6/30/14; approve agreements with Korean Community Services ($60,000) and Phoenix House Orange County, Inc. ($54,266) for Parolee Services Network Outpatient services, 7/1/13 - 6/30/14; and authorize Director or designee to execute agreements and exercise a cost contingency increase not to exceed 10% - All Districts

 

15.

Approve amendment 4 to master agreement MA-042-1201170 as MA-042-13011452 with The Regents of the University of California, on behalf of UCI Pathology services for urinalysis laboratory testing services, 6/1/13 - 5/31/14 ($175,000); and authorize Purchasing Agent or authorized Deputy to execute agreement  - All Districts

 

OC COMMUNITY RESOURCES

 

16.

Approve extension of community center management agreements with Community Action Partnership of Orange County and Abrazar Inc., for operation of Anaheim Independencia, El Modena and Midway City Community Centers, 7/1/13 - 6/30/18; and authorize Director or designee to execute agreements and all necessary documents; and make California Environmental Quality Act findings - Districts 1, 3 & 4

 

17.

Approve amendment 2 to MA-012-12012135 with Exclusive Network Enterprises for Information Technology Professional Help services, 6/1/13 - 5/31/14 ($325,000; new total $725,000); approve revised scope of work, adding MS Visual Studio 2012 with additional technologies for Budget and Business Analytic Project and Project and Application Integration; and authorize Purchasing Agent or authorized Deputy to execute amendment - All Districts

 

OC PUBLIC WORKS

 

18.

Approve plans and specifications and set bid opening for 5/8/13, 2:00 p.m., for asbestos removal and decontamination services Job Order Contract; and make California Environmental  Quality Act findings - All Districts (Continued from 4/16/13, Item 11)

 

19.

Approve plans and specifications and set bid opening for 5/29/13, 2:00 p.m., for Job Order Contract O&M 007, FY 2013-14, General Engineering-Road Projects; and make California Environmental Quality Act findings - All Districts (Continued from 4/16/13, Item 12)

 

20.

Approve plans and specifications and set bid opening for 5/29/13, 2:00 p.m., for Job Order Contract O&M 008, FY 2013-14, Earthwork & Paving-Road Projects; and make California Environmental Quality Act findings - All Districts (Continued from 4/16/13, Item 13)

 

21.

Adopt resolution vacating an obsolete check dam easement along Winterhaven Street, Yorba Linda; and make California Environmental Quality Act and other findings - District 3

 

            Acting as the Orange County Flood Control District:

 

22.

Approve plans and specifications and set bid opening for 5/29/13, 2:00 p.m., for Job Order Contract O&M 009, FY 2013-14, General Engineering-Flood Projects; and make California Environmental Quality Act findings - All Districts (Continued from 4/16/13, Item 15)

 

23.

Approve agreement MA-080-13011342 with Design Analysis Associates, Inc. for upgrades, maintenance and repair of the County's flood detection system, 5/7/13 - 5/22/18 ($37,500); and make California Environmental Quality Act findings - All Districts

 

SOCIAL SERVICES AGENCY

 

24.

Approve master agreement CTM2013-00 with various providers for transitional housing and supportive services, 7/1/13 - 6/30/16; and authorize Director or designee to execute individual agreements - All Districts

 

GENERAL ADMINISTRATION

 

25.

Human Resource Services - Approve amendment 3 to agreement with Health & Human Resource Center dba Aetna Resources for Living for Employee Assistance Program services, 7/1/13 - 6/30/14 ($106,754); and authorize Purchasing Agent or authorized Deputy to execute agreement - All Districts

END OF CONSENT CALENDAR

 


 

III.  DISCUSSION ITEMS (Items 26-51)

 

ELECTED DEPARTMENT HEADS

 

26.

Sheriff-Coroner - Approve continuance of emergency and make finding pursuant to Public Contract Code Section 22050(c)(1) that there is a need to continue with the contract with Trane U.S. Inc. for replacement of 300 Ton Centrifugal Chiller, Theo Lacy Jail Facility; set review to determine continuing need for emergency action for 5/21/13, 9:30 a.m. and every 14 days thereafter - District 3 (4/5 vote) (Continued from 4/23/13, Item S36B)

 

HEALTH CARE AGENCY

 

27.

Approve master agreement with various providers of AB 109 outpatient and residential services, 7/1/13 - 6/30/15 ($4,565,400); and authorize Director or designee to execute agreements and exercise cost contingency increase not to exceed 10% - All Districts

 

28.

Approve master agreement with various providers of outreach and engagement services, 7/1/13 - 6/30/14 ($2,719,044); and authorize Director or designee to execute agreements - All Districts

 

29.

Approve agreement with South Coast Children's Society, Inc. dba South Coast Community Services for transitional age youth crisis residential services, 7/1/13 - 6/30/14 ($1,353,350); and authorize Director or designee to execute agreement - All Districts

 

30.

Approve agreement with Telecare Corporation for enhanced recovery full service partnership services, 7/1/13 - 6/30/15 ($4,637,986); and authorize Director or designee to execute agreement - All Districts

 

31.

Approve agreement with Orange County Child Abuse Prevention Center, Inc. for children's in-home crisis stabilization services, 7/1/13 - 6/30/15 ($1,810,624); and authorize Director or designee to execute agreement - All Districts

 

32.

Approve agreement with Behavioral Health Services, Inc. for inpatient substance abuse detoxification services, 7/1/13 - 6/30/15 ($622,900); approve agreement with Western Pacific Re-Hab for narcotic replacement therapy treatment services, 7/1/13 - 6/30/15 ($794,622); and authorize Director or designee to execute agreements and exercise cost contingency increase not to exceed 10% - All Districts

 

33.

Approve master agreement with various providers for Behavioral Health CalWORKs services, 7/1/13 - 6/30/15 ($5,738,486); and authorize Director or designee to execute agreements and exercise cost contingency increase not to exceed 10% - All Districts

 

JOHN WAYNE AIRPORT

 

34.

Approve leases with various providers for rental car concessions; and make California Environmental Quality Act findings - District 2 (4/5 vote of members present)

 

35.

Approve extension to agreement MA-280-CVPAN 1000010024 with International Business Machines for information systems security outsourcing, 7/1/13 - 6/30/14 ($204,433; new total $1,063,399); and authorize Purchasing Agent or authorized Deputy to execute agreement - District 2

 

36.

Receive bids and award contract to All American Asphalt, Inc. for pavement maintenance and repairs project ($750,000); and make California Environmental Quality Act findings - District 2

 

OC COMMUNITY RESOURCES

37.

Approve extension of Workforce Investment Act (WIA) Training Account agreement with Community Colleges for training services in demand occupations for WIA eligible participants, 6/30/13 - 6/30/14 - All Districts

 

38.

Approve fund decrease to the Workforce Investment Act (WIA) Youth Cost Reimbursement agreement with Orange County Conservation Corps, 5/7/13 - 6/30/13 ($589,545 decrease; new total $1,300,000); and authorize Director or designee to execute amended agreements, exercise a cost contingency increase or decrease not to exceed 10% and make line item budget transfers under certain conditions - All Districts (Continued from 4/23/13, Item 23)

 

39.

Approve Workforce Investment Act (WIA) master cost reimbursement agreements with recommended various vendors for WIA employment and training services, 6/1/13 - 6/30/14 ($8,011,262); approve amendment 2 to agreement 16-S-13 with Coast Community College District for WIA employment and training services, extending term to 7/31/13 ($146,452; new total $3,425,886); and authorize Director or designee to execute agreements and exercise cost contingency increase or decrease not to exceed 10% - All Districts

 

PUBLIC PROTECTION

 

40.

Probation - Approve renewal of agreement with C.M. Tipton Polygraph and Associates for adult sex offender post conviction polygraph examination services, 6/1/13 - 5/31/14 ($170,000); renewable for one additional year; and authorize Purchasing Agent or authorized Deputy to execute agreement - All Districts (Continued from 4/16/13, Item 28)

 

SOCIAL SERVICES AGENCY

 

41.

Approve master agreement CDB0513 with various organizations for drug patch testing services, 7/1/13 - 6/30/16; authorize Director or designee to execute individual agreements; and approve expenditures for services provided under master agreement, 7/1/13 - 6/30/14 ($100,000) - All Districts

 

42.

Approve subordinate agreements MA-063-13011703 with Genuent USA, LLC ($109,008), MA-063-13011607 with Intratek Computer, Inc. ($444,472), MA-063-13011704 with Majestic Systems Integration Co., Inc. ($1,145,520), MA-063-13011705 with Randstad North America, LP DBA Randstad Technologies, LP ($2,500,952), and MA-063-13011706 with SuperbTech, Inc. ($1,006,344) for information technology professional help services, 6/1/13 - 5/31/14; renewable for one additional two-year terms; and authorize Purchasing Agent or authorized Deputy to execute agreements - All Districts

 

43.

Approve master agreement CRR0213-00 with various state licensed group home providers for certified residential care and support services to dependent children, 7/1/13 - 6/30/16; and authorize Director or designee to execute agreements - All Districts (Continued from 4/23/13, Item 29)

 

44.

Acting as the Board of Supervisors and OC In-Home Supportive Services Public Authority - Approve interagency agreement ATM0113 with Orange County In-Home Supportive Services (IHSS) Public Authority for provision and administration of IHSS, 7/1/13 - 6/30/14; approve memorandum of agreement ATM0213 to continue appointment of Robert D. Miller as Executive Director of Orange County In-Home Supportive Services Public Authority; and authorize Social Services Agency Director or designee to execute agreement ATM0213 - All Districts

 

GENERAL ADMINISTRATION

 

            County Executive Office:

 

45.

Approve Memorandum of Understanding SC 5902 with Superior Court for electronic data exchange services, commencing date of execution through 6/30/18 - All Districts

 

46.

Approve recommended positions on introduced or amended legislation and consider other legislative subject matters - All Districts

 

47.

Approve grant application/awards submitted by Sheriff-Coroner and ratify retroactive grant application/awards submitted by OC Community Resources in 5/7/13 grant report and other actions recommended - All Districts

 

48.

Approve amendment 4 to agreement MA-017-10012843 with York Risk Services Group, Inc. for administration of County's self-insured Workers' Compensation claims, effective 7/1/13 ($375,000); ans authorize Purchasing Agent or authorized Deputy to execute amendment - All Districts

 

49.

Approve proposed response to FY 2012-13 Grand Jury Report entitled “Best Interest of the Child” – Lost Child Support Costs $1.3 Billion" - All Districts

 

50.

Approve FY 2012-13 Third Quarter Budget Report; approve related budget adjustments and amend master position control; adopt resolution directing Auditor-Controller to make payments to cities for Property Tax Administration Fee adjustments based on the California Supreme Court decision on the City of Alhambra vs. County of Los Angeles case; authorize County Executive Officer or designee to terminate Property Tax Administration Fee tolling agreements; and make related findings - All Districts (4/5 vote of members present)

 

51.

Human Resource Services - Approve amendment 1 to agreement with Great-West Retirement Services for County's Internal Revenue Code Section 457 defined contribution plan, Section 401 (a) Retirement Plan and Section 3121 plan for extra-help employees; approve adoption of agreements amending 457 defined contribution plan and 401 (a) retirement plan; and authorize Director or designee, as Plan Administrator to administer plans, negotiate and execute underlying agreements necessary for proper function and to make changes under certain conditions - All Districts (Continued from 4/16/13, Item 20; 4/23/13, Item S36A)

 

 

IV.  PUBLIC HEARINGS (Item 52)

 

OC COMMUNITY RESOURCES

 

52.

Public Hearing to consider approving FY 2013-14 Annual Action Plan (AAP) and Federal allocation of U.S. Department of Housing and Urban Development new, reprogrammed and program income Community Development Block Grant funds, new and program HOME Investment Partnership Act (HOME) funds, Emergency Solutions Grant funds ($4,416,934); approve amendment to FY 2012-13 AAP for HOME funding; select providers and projects for Public Facilities and Improvements (PF&I) activities; approve funding allocations; approve standardized agreement for PF&I activities;  and authorize Director or designee to execute agreements, extensions and make changes under certain conditions - All Districts

 

GENERAL ADMINISTRATION

 

53.

Chairman Nelson and Vice Chair Bates - Appoint Mike Giancola to the position of County Executive Officer; authorize Chairman to execute Agreement for the Employment of County Executive Officer; make findings pursuant to County Policy on Employment of Relatives of the County of Orange Personnel and Salary Resolution and direct County Counsel to prepare a letter concerning the handling of workplace complaints involving Mr. Giancola's spouse

 

V.   CLOSED SESSION (Items CS-1-CS-2)

 

The Board will break for lunch at approximately 12:00 PM and may consider closed session matters during that break.  The Board will then resume to handle any remaining business if necessary.

 

GENERAL ADMINISTRATION

 

CS-1.

County Counsel - CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Pursuant to Government Code Section 54956.9(d)(2):
Number of Cases:  One Case

 

CS-2.

Human Resource Services - CONFERENCE WITH LABOR NEGOTIATOR - Pursuant to Government Code Section 54957.6:
Agency Negotiator:  Robert J. Franz
Employee Organizations:  Association of County Law Enforcement Management (ACLEM), American Federation of State, County and Municipal Employees (AFSCME), Association of Orange County Deputy Sheriffs (AOCDS), Alliance of Orange County Workers (AOCW), In-Home Supportive Services Provider Unit (IHSS) represented by United Domestic Workers of America (UDWA), International Union of Operating Engineers (IUOE), Orange County Attorneys Association (OCAA), Orange County Employees Association (OCEA) and other non-represented employees
RE:  Terms and Conditions of Employment

 

VI.  PUBLIC, CEO, BOARD COMMENTS & ADJOURNMENT

 

PUBLIC COMMENTS:

 

At this time, members of the public may address the Board of Supervisors regarding any off-agenda items within the subject matter jurisdiction of the Board of Supervisors provided that NO action may be taken on off-agenda items unless authorized by law.  Comments shall be limited to three minutes per person and twenty minutes for all comments, unless different time limits are set by the Chairman subject to the approval of the Board.

 

COUNTY EXECUTIVE OFFICER COMMENTS:

 

BOARD COMMENTS, COMMITTEE, COMMISSION AND TRAVEL REPORTS:

 

At this time, members of the Board of Supervisors may comment on agenda or non-agenda matters and ask questions of or give directions to staff, provide travel or member committee, commission reports; provided that NO action may be taken on off-agenda items unless authorized by law.

 

ADJOURNED:

 

 

 

NEXT MEETINGS:

May 14, 2013                              Regular Meeting
May 21, 2013                              Regular Meeting
May 28, 2013                              No Scheduled Meeting