A G E N D A

 

 

 

REGULAR MEETING OF THE BOARD OF SUPERVISORS

 

ORANGE COUNTY, CALIFORNIA

 


Tuesday, April 12, 2016

9:00 A.M. Presentations
9:30 A.M. Regular Business

 

 

 

BOARD HEARING ROOM, FIRST FLOOR

 

333 W. Santa Ana Blvd., 10 Civic Center Plaza

 

Santa Ana, California

 

 

 

LISA A. BARTLETT

CHAIRWOMAN

Fifth District

 

 

 

MICHELLE STEEL

VICE CHAIR

Second District

 

 

 

ANDREW DO

SUPERVISOR

First District

 

TODD SPITZER

SUPERVISOR

Third District

 

 

 

SHAWN NELSON

SUPERVISOR

Fourth District

 

 

COUNTY EXECUTIVE OFFICER

COUNTY COUNSEL

CLERK OF THE BOARD

Frank Kim

Leon J. Page

Robin Stieler

 

This agenda contains a brief description of each item to be considered. Except as provided by law, no action shall be taken on any item not appearing in the agenda. To speak on an item, complete a Speaker Request Form(s) identifying the item(s) and deposit it in the box to the left of the podium. To speak on a matter not appearing in the agenda, but under the jurisdiction of the Board of Supervisors, you may do so during Public Comments at the end of the meeting. Speaker request forms must be deposited prior to the beginning of the consent calendar, the reading of the individual agenda items and/or the beginning of Public Comments. When addressing the Board, it is requested that you state your name for the record. Address the Board as a whole through the Chair. Comments to individual Supervisors or staff are not permitted. Speakers are limited to three (3) minutes per item with nine (9) minutes cumulative for the entire meeting. Power Point and video presentations must be requested in advance of the meeting through the Clerk.

 

Supporting documentation is available for review in the Clerk of the Board of Supervisors office in the Hall of Administration, 333 W. Santa Ana Blvd., Room 465, Santa Ana, 92701 8:00 am - 5:00 pm, Monday-Friday.

The Agenda is available online at: http://ocgov.com/gov/bos/agenda

Meetings are broadcast live at http://bos.ocgov.com/video/video.html

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In compliance with the Americans with Disabilities Act, those requiring accommodations for this meeting should notify the Clerk of the Board's Office 72 hours prior to the meeting at (714) 834-2206

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INVOCATION: Supervisor Do, First District

 

PLEDGE OF ALLEGIANCE: Supervisor Nelson, Fourth District


 

 

 

I. PRESENTATIONS/INTRODUCTIONS      (9:00 A.M.)

 

Chairwoman Bartlett will be presenting a resolution to the Orange County Probation Department for its 107th birthday

 

Moulton Niguel Water District will be providing a presentation

 

South Coast Water District will be providing a presentation on various water related items

 

Chairwoman Bartlett will be presenting a resolution commending Mike Bennett, Agricultural Commissioner on his retirement

 

         (Regular Business of the Board of Supervisors will commence at 9:30 A.M. or after)

 

II. CONSENT CALENDAR (Items 1-13)

 

All matters are approved by one motion unless pulled by a Board Member for discussion or separate action. At this time, any member of the public may ask the Board to be heard on any item on the Consent Calendar.

 

BOARD APPOINTMENTS

 

1.

Supervisor Nelson - Orange County Veterans Advisory Council - Appoint Marty Burbank, Fullerton, to complete term ending 12/31/17

 

ELECTED DEPARTMENT HEADS

 

Sheriff-Coroner:

 

2.

Approve amendment 5 to agreement MA-060-13010014 renewing as MA-060-16011473 with Helistream, Inc. for flight instructor and flight training services, 8/1/16 - 7/31/17 ($125,000; cumulative total $614,000); and authorize Purchasing Agent or authorized Deputy to execute amendment - All Districts

 

3.

Approve amendment 2 to agreement MA-060-14011108 renewing as MA-060-16011633 with Siemens Industry, Inc. for preventive maintenance, certification and full parts coverage of energy management system/fume hoods, 4/23/16 - 4/22/17 ($35,000; cumulative total $102,176); and authorize Purchasing Agent or authorized Deputy to execute amendment - All Districts

 

4.

Approve agreement MA-060-16011651 with California Forensic Phlebotomy, Inc. for phlebotomy services related to blood alcohol testing, 4/18/16 - 4/17/19 ($675,000); and authorize Purchasing Agent or authorized Deputy to execute agreement - All Districts

 

5.

Approve Memorandum of Understanding with American Red Cross for emergency response coordination services; and authorize Sheriff-Coroner or designee to execute MOU - All Districts

 

JOHN WAYNE AIRPORT

 

6.

Reject all bids received 1/20/16, approve plans and specifications and re-advertise bid opening for 4/27/16, 2:00 p.m., for Lighting System Upgrades project; and authorize Director or designee to extend bid opening date up to 90 days if necessary - District 2

 

OC COMMUNITY RESOURCES

 

7.

Approve 2016-20 Area Plan for Planning & Service Area 22; approve and submit Transmittal Letter to State Department of Aging; and authorize Director or designee to execute and submit subsequent area plan updates and amendments to State Department of Aging - All Districts

 

8.

Approve agreement MA-012-16011609 with Igi's Landscape Services, LLC for weed abatement and fuel modification services, 4/13/16 - 4/12/17 ($450,000); renewable for four additional one-year periods; authorize Purchasing Agent or authorized Deputy to execute agreement; and make California Environmental Quality Act and other findings - All Districts

 

9.

Approve easement deed to Southern California Edison (SCE) Company to realign utility easement of record (existing easement) to actual location of existing SCE Company electrical conduit and approve partial quitclaim of easement deed from SCE Company to relinquish portion of existing easement outside current electrical conduit alignment, Peters Canyon Regional Park; and make California Environmental Quality Act and other findings - District 3

 

OC PUBLIC WORKS

 

10.

Approve aggregate agreements MA-080-16011711 with Digital Archive Technology, LLC ($143,400) and MA-080-16011708 with Matrix Imaging Products, Inc. ($334,600) for scanning, indexing and imaging services, 5/7/16 - 5/6/17; and authorize Purchasing Agent or authorized Deputy to execute agreements - All Districts

 

11.

Approve Final Tract Map 17593, Meritage Homes of California, Inc.; accept dedication of easements for emergency access, public utility and public service vehicle ingress and egress purposes; and approve subdivision improvement agreement S1601-192 and accept bonds guaranteeing construction - District 5

 

GENERAL ADMINISTRATION

 

12.

Clerk of the Board - Approve initial Conflict of Interest Code for the Western Orange County Self-Funded Workers' Compensation Agency - All Districts

 

13.

Human Resource Services - Approve amended and restated Health Reimbursement Arrangement Plan Document, effective 6/1/16; approve amendment 1 to agreement with International City Management Association - Retirement Corporation for administration of Health Reimbursement Arrangement program; and authorize Chief Human Resources Officer or designee, as Plan Administrator, to execute amendment, to administer plan, negotiate and execute underlying agreements necessary for proper function and to make changes under certain conditions - All Districts

END OF CONSENT CALENDAR

 


 

III. DISCUSSION ITEMS (Items 14-32)

 

ELECTED DEPARTMENT HEADS

 

14.

Auditor-Controller - Approve amendment 1 to agreement MA-003-16010046 with CGI Technologies and Solutions Inc., for CAPS + Advantage Finance/Procurement and Human Resources/Payroll software system upgrade, term ending 8/31/17 ($87,500; new total $5,855,323); and authorize Purchasing Agent or authorized Deputy to execute amendment - All Districts

 

Sheriff-Coroner:

 

15.

Approve amendment 4 to agreement MA-060-12011980 renewing as MA-060-16011445 with Charles R. Eastman dba Newport Helicopter Service for helicopter mechanic services, 7/1/16 - 6/30/17 ($259,560; cumulative total $1,516,320); and authorize Purchasing Agent or authorized Deputy to execute amendment - All Districts

 

16.

Approve amendment 2 to agreement MA-060-14011457 renewing as MA-060-16011444 with Susan Saxe-Clifford, Ph.D., for psychological evaluation services, 7/1/16 - 6/30/17 ($400,000; new total $1,200,000); renewable for two additional one-year periods; and authorize Purchasing Agent or authorized Deputy to execute amendment - All Districts

 

17.

Approve agreement PO-060-16011529 with Hangar One Avionics, Inc. for purchase of one law enforcement completion package for one AS350B3e Airbus Helicopter ($1,619,839.66); and authorize Purchasing Agent or authorized Deputy to execute agreement - All Districts

 

HEALTH CARE AGENCY

 

18.

Approve master agreement MA-042-16011359 with Kalos, Inc. for Correctional Institution Pharmacy Software maintenance and support services, 5/1/16 - 4/30/21 ($250,000); and authorize Purchasing Agent or authorized Deputy to execute agreement - All Districts

 

JOHN WAYNE AIRPORT

 

19.

Select JOA Group, Hill International Inc., Butier Engineering Inc., P2S Construction Management, Abacus Project Management, Inc. and Faithful+Gould, Inc. as primary and AECOM Technical Services Inc., Arcadis U.S., Inc. and MARRS Services, Inc. as alternate firms for program management services; authorize negotiation of agreements for Board approval; and make California Environmental Quality Act and other findings - District 2

 

20.

Approve agreement MA-280-16011532 with Pacific Coast Elevator dba Amtech Elevator Services for elevator and escalator preventative maintenance and repair services, 6/1/16 - 5/31/19 ($1,777,500); renewable from 6/1/19 - 5/31/21 ($1,185,000); authorize Purchasing Agent or authorized Deputy to execute agreement and first renewal; and make California Environmental Quality Act and other findings - District 2

 

OC COMMUNITY RESOURCES

 

21.

Approve amendment 1 to agreement MA-012-16010217 with West Coast Arborist, Inc. for tree maintenance services to reflect discounts offered by the contractor, approve restructured line items for tree pest services, effective upon Board approval ($750,000; new total $1,500,000 per year); and authorize Purchasing Agent or authorized Deputy to execute amendment - All Districts

 

OC PUBLIC WORKS

 

22.

Receive bids and award contracts to Exbon Development, Inc., MIK Construction, Inc., and Menco Pacific, Inc. for roofing services; Sea Pac Engineering, Inc., Nu Age Development, Inc. and Thomasville Construction, Inc. for heating, ventilation and air conditioning services; Wreck Age Demolition, Inc., National Demolition Contractors and Interior Demolition, Inc. for demolition services; and Exbon Development, Inc., Angeles Contractor, Inc. and Access Pacific, Inc. for electrical services, 4/12/16 - 4/11/17 ($4,475,000 each) - All Districts

 

23.

Approve agreement MA-080-16011447 with Rancho Mission Viejo Community Development, LLC for distribution of Measure M2 funds for Cow Camp Road Segment 2 project design and engineering services, term ending 6/30/16 ($3,250,000) - District 5

 

24.

Acting as the Board of Supervisors and Orange County Flood Control District - Approve agreements MA-080-16011288 with CDM Smith, Inc. ($600,000), MA-080-16011291 with Pacific Advanced Civil Engineering Inc. ($600,000) and MA-080-16011614 with Tetra Tech Inc. ($400,000) for on-call watershed planning and engineering services; and approve agreement MA-080-16011438 with Brock Barrett Berstein for on-call environmental regulation services ($600,000), 4/12/16 - 3/11/18 - All Districts

 

SOCIAL SERVICES AGENCY

 

25.

Approve master agreement CJN0416-00 for group home services with qualified California licensed group home providers, 7/1/16 - 12/31/17 ($13,969,506 per year; maximum total $21,214,417); and authorize Director or designee to execute individual agreements - All Districts

 

26.

Approve agreement CKS1618 with Children's Home Society of California for Team Decision Making Program child care services, 7/1/16 - 6/30/21 ($300,000) - All Districts

 

27.

Acting as the Board of Supervisors and OC In-Home Supportive Services Public Authority - Approve interagency agreement AGD0515 with Orange County In-Home Supportive Services Public Authority for administration of In-Home Supportive Services, 7/1/16 - 6/30/17 - All Districts

 

GENERAL ADMINISTRATION

 

28.

Clerk of the Board - Children and Families Commission - Approve selection of one individual to the Health Category (annual alternating category); one individual to the Education Category; and one individual to the Health Category, for terms ending 3/31/18 - All Districts

 

County Executive Office:

 

29.

Approve recommended positions on introduced or amended legislation and consider other legislative subject matters - All Districts

 

30.

Approve grant applications/awards submitted in 4/12/16 grant report and other actions as recommended - All Districts

 

31.

Acting as the Legislative Body of Community Facilities District No. 2016-1 (Village of Esencia) - Adopt resolution certifying election results for levy of special tax, bond indebtedness and issuance of bonds and authorizing filing of validation action ($115,000,000); and consider first reading of "Ordinance of the Board of Supervisors of Orange County, California Acting in its Capacity as the Legislative Body of Community Facilities District No. 2016-1 of the County of Orange (Village of Esencia) Authorizing Levy of Special Taxes"; and set second reading and adoption for 4/26/16, 9:30 a.m. - District 5

 

32.

Appoint Jeffrey R. Croy as Orange County Agricultural Commissioner and Orange County Sealer of Weights and Measures, four-year term effective 4/12/16; and make related findings All Districts

 

IV. PUBLIC HEARINGS (Items 33-34)

 

OC COMMUNITY RESOURCES

 

33.

Acting as the Orange County Housing Authority - Public Hearing to consider approving Orange County Housing Authority (OCHA) Annual Public Housing Agency Plan for FY 2016-17; and authorize Director of OCHA or designee to execute related documents and to submit plan to U.S. Department of Housing and Urban Development - All Districts

 

OC PUBLIC WORKS

 

34.

Public Hearing to consider adopting resolution approving 2016 Weed Abatement Program and direct OC Public Works to report back to the Board on 8/9/16 with itemized cost reports; and make California Environmental Quality Act and other findings - All Districts

 

V. CLOSED SESSION (Items CS-1-CS-2)

 

The Board will break for lunch at approximately 12:00 PM and may consider closed session matters during that break. The Board will then resume to handle any remaining business if necessary.

 

GENERAL ADMINISTRATION

 

County Counsel:

 

CS-1.

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government Code Section 54956.9(d)(1):
Name of Case: Association of Orange County Deputy Sheriffs, et al. v. Sheriff-Coroner Sandra Hutchens, etc., et al., Orange County Superior Court Case No. 30-2016-00835821-CU-WM-CJC

 

CS-2.

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government Code Section 54956.9(D)(1):
Name of Case: Voice of Orange County.Org v. County of Orange, Orange County Superior Court Case Number 30-2016-00841766-CU-WM-CJC

 

VI. PUBLIC, CEO, BOARD COMMENTS & ADJOURNMENT

 

PUBLIC COMMENTS:

 

At this time, members of the public may address the Board of Supervisors regarding any off-agenda items within the subject matter jurisdiction of the Board of Supervisors provided that NO action may be taken on off-agenda items unless authorized by law. Comments shall be limited to three minutes per person and twenty minutes for all comments, unless different time limits are set by the Chairman subject to the approval of the Board.

 

COUNTY EXECUTIVE OFFICER COMMENTS:

 

BOARD COMMENTS:

 

At this time, members of the Board of Supervisors may comment on agenda or non-agenda matters and ask questions of or give directions to staff; provided that NO action may be taken on off-agenda items unless authorized by law.

 

ADJOURNED:

 

 

 

NEXT MEETINGS:

April 19, 2016 No Scheduled Meeting
April 26, 2016 Regular Meeting
May 3, 2016 No Scheduled Meeting