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Agenda Item
ASR
Control 24-000769 |
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MEETING
DATE: |
12/17/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
Probation (Approved) |
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Department contact person(s): |
Daniel
Hernandez (714) 645-7001 |
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Jessica
Johnson (714) 645-7004 |
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Subject: Renewal of Contract with Waymakers
for Outreach, Support and Education
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $139,210 |
Annual Cost: FY 2025-26 $157,790 |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 12/07/2021 #26 |
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RECOMMENDED
ACTION(S):
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1. Authorize the
County Procurement Officer or Deputized designee, to execute Amendment Two to
renew and amend Contract with Waymakers for the provision of Outreach,
Support and Education services, effective January 13, 2025, to January 12,
2026, in an amount not to exceed $297,000 for a revised cumulative total
amount not to exceed $1,188,000, renewable for one additional one-year term. |
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2. Authorize
County Procurement Officer or Deputized designee to execute a future
Administrative Amendment to the Contract to add the Orange County Juvenile
Justice Coordinating Council program outcome reporting requirements. |
SUMMARY:
Approval of Amendment Two to the
Waymakers Outreach Contract will assist families in navigating through the
adjudication process and provide resources and tools to assist in successful
completion of probation and reintegration into society.
BACKGROUND
INFORMATION:
The Outreach program provides
support and education services to parents, guardians, adult family members and
minor siblings of youth who are pre-adjudicated and adjudicated wards of the
Juvenile Court or housed in a juvenile facility. Services include family
support and information, parent outreach and education, parent and teen
conjoint programs, parent mentoring, ongoing support and system navigation.
On March 22, 2021, the Orange
County Probation Department (Probation) released an RFP via the County’s online
bidding system to solicit proposals from interested parties to provide
outreach, support and education services. Probation received eight proposals,
with one being qualified for the Orange County Preference Policy (OCPP). The
contract was not awarded to an OCPP qualified vendor under the Local Small
Business preference policy receiving a five percent point advantage. Based on
the final scoring from the evaluation panel, the contract was recommended to be
awarded to Waymakers.
On December 7, 2021, the Board
approved a new contract with Waymakers for the term of January 13, 2022,
through January 12, 2025, in the amount not to exceed $891,000, with the option
to renew for two additional one-year terms.
Performance
Outcomes
In
Calendar Years (CY) 2022 and 2023, there were a total of 163 parent and youth
participants in the four different components of the contract.
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Four
Program Components |
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Provide family
support and information to help navigate the juvenile justice system |
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Provide Parent
outreach and education to strengthen families |
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Facilitate a
parent and teen conjoint program to help parents and teens improve
communication skills to strengthen relationships |
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Establish a
parent and mentor ongoing support program so parent participants learn to
mentor newer parent participants |
One of the primary goals of the program is
to increase protective factors for families by fifty percent (50%) upon
completion compared with the beginning of the program. In order to measure
improvements of parents/caregivers in the various domains, the Protective
Factors Survey was administered at the beginning of the program and again at
program completion.
The table below shows that in 2022, the
program exceeded the goal of 50% in all the domains of the survey. While the
program also achieved increases in CY 2023, some of the domains fell short of
the goal of 50%. This was due to a clinician vacancy that lasted four months
and resulted in some parents/caregivers not receiving counseling support at the
beginning.
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Parent
Protective Factors Survey - Pre and Post Comparisons |
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Outcomes |
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Target |
CY 2022 |
CY 2023 |
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Satisfaction
with Services |
50% |
81% |
100% |
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Increase
in family functioning and resiliency |
50% |
75% |
32% |
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Increase
in nurturing and attachment |
50% |
75% |
58% |
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Increase
in social support |
50% |
87% |
50% |
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Increase
in demonstrating positive praise |
50%
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75% |
43% |
Waymakers maintains enrollment of a
minimum of 30 unduplicated caregivers of youthful offenders who will
participate in services up to a 12-month period.
Probation is now requesting Board
authorization to execute Amendment Two to renew and amend the Contract with
Waymakers for Outreach services, for a one-year term of January 13, 2025,
through January 12, 2026, in an amount not to exceed $297,000, for a revised
cumulative total of $1,188,000 for the term of January 13, 2022, through
January 12, 2026. This contract is
renewable for one additional one-year term.
Probation is also requesting
approval to execute a future Administrative Amendment to the Contract to add
the Orange County Juvenile Justice Coordinating Council program outcome
reporting requirements.
The contract does not include
subcontractors or pass through to other providers. See Attachment B for the
Contract Summary Form.
The Contractor’s
performance has been deemed satisfactory.
Probation has verified there are no concerns that must be addressed with
respect to the Contractor’s ownership/name, litigation status or conflicts with
the County interests.
FINANCIAL
IMPACT:
Appropriations for this Contract
are included in Budget Control 057 FY 2024-25 and will be included in the
budgeting process for future years. The Contract includes provisions allowing
Probation to terminate the Contract, reduce the level of services, and/or renegotiate
the levels of services provided, as necessary.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A - Amendment Two to Contract MA-057-22010684 with Waymakers
Attachment B - Contract Summary Form