Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  21-000888

 

MEETING DATE:

12/07/21

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

OC Public Works   (Approved)

Department contact person(s):

Joseph Seybold (714) 667-4921 

 

 

Dale Vermillion (714) 667-4963

 

 

Subject:  Approve Contract for Electrical Systems Maintenance and Repair Services

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost: $117,808

Annual Cost: FY 2022-23 $250,000
FY 2023-24 $250,000
FY 2024-25 $132,192

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: No

    Current Fiscal Year Revenue: N/A

  Funding Source: Budget Control 080: 100%

County Audit in last 3 years: No

 

 

    Prior Board Action: N/A

 

RECOMMENDED ACTION(S):

 

 

1.

Find that the project is categorically exempt from the provisions of CEQA, Class 1 (Existing Facilities) pursuant to CEQA Guidelines, Section 15301.

 

2.

Authorize the County Procurement Officer or authorized Deputy to execute an aggregate contract with Williams & Maher, Inc.; Baker Electric, Inc.; Minako America Corporation dba Minco Construction; and M.B. Herzog Electric, Inc. for Electrical Systems Maintenance and Repair Services, effective January 10, 2022, through January 9, 2025, in an aggregate amount not to exceed $750,000, with the option to renew for one additional two-year term upon Board of Supervisors approval.

 

 

 

 

SUMMARY:

 

Approval of an aggregate contract for Electrical Systems Maintenance and Repair Services will allow OC Public Works to support electrical maintenance, repairs and alterations for electrical systems to County of Orange facilities.

 

 

BACKGROUND INFORMATION:

 

OC Public Works provides Countywide services, which include maintenance, repair and alterations of electrical systems and equipment. The County of Orange (County) is required on an annual basis to ensure that electrical services are functional at the level expected.

 

On September 14, 2021, OC Public Works issued an Invitation for Bid for Electrical Systems Maintenance and Repair Services (Services) on the County online bidding system. Five bids were received; four were deemed responsive and one was deemed non-responsive. The Bid Summary is included as Attachment F.

 

OC Public Works is procuring these Services in accordance with the 2021 Contract Policy Manual Section 3.3-102.

 

The Orange County Preference Policy (OCPP) was applicable and incorporated into this solicitation. There were no OCPP qualified proposals submitted.

 

Previous Request

N/A

Current Request

1/10/2022 – 1/9/2025

Contractor(s)

Requested Contract Amount

Usage

Contractor(s)

Requested Contract Amount

Anticipated

Usage

N/A

N/A

N/A

4

$750,000

$750,000

 

OC Public Works is recommending the Board of Supervisors (Board) approve aggregate Contract MA-080-22010288 with Williams & Maher, Inc., Baker Electric, Inc., Minako America Corporation dba Minco Construction and M.B. Herzog Electric, Inc. (Contractors) for Services, effective January 10, 2022, through January 9, 2025, in an aggregate amount not to exceed $750,000, with the option to renew for one additional two-year term upon Board approval. The work will be assigned to whichever contractor is available and, depending upon the request, work can be assigned to multiple contractors at the same time.

 

OC Public Works has conducted due diligence on the Contractors. Reference checks were satisfactory and completed with the following entities regarding similar services. OC Public Works has verified there are no concerns that must be addressed with respect to the Contractor’s ownership/name, litigation status or conflicts with County interests.

 

Contractor

Reference

Reference

Reference

Williams & Maher, Inc.

City of Santa Ana

 

Orange County Fire Authority

 

Superior Court of California

 

Baker Electric, Inc.

Coachella Valley Water District

 

Golden West College

 

Central Justice Center Orange County

 

Minako America Corporation dba Minco Construction

Metropolitan Water District of Southern California

 

University of California, Los Angeles

 

Irvine Unified School District

 

M.B. Herzog Electric, Inc.

Air Products

 

Jet Propulsion Laboratory

PBF Energy

 

 

The Contract with Baker Electric, Inc. includes subcontractors. All other Contracts do not currently include subcontractors or pass through to other providers. See Attachment E for information regarding subcontractors and the Contract Summary Forms.

 

Compliance with CEQA: The proposed project is Categorically Exempt (Class 1) from the provisions of CEQA pursuant to CEQA Guidelines Section 15301, because it is a contract to maintain and repair electrical systems for existing public facilities involving negligible or no expansion of existing use.

 

 

 

FINANCIAL IMPACT:

 

Appropriations for the Contract are included in the FY 2021-22 Budget for OC Public Works, Budget Control 080, and will be included in the budgeting process for future years.

 

The proposed Contract includes a provision stating the Contract is subject to, and contingent upon, applicable budgetary appropriations being approved by the Board for each fiscal year during the term of the contract. If such appropriations are not approved, this Contract may be immediately terminated without penalty to the County.

 

 

 

STAFFING IMPACT:

 

N/A

 

ATTACHMENT(S):

 

Attachment A - Contract MA-080-22010288 with Williams & Maher, Inc.
Attachment B - Contract MA-080-22010288 with Baker Electric, Inc.
Attachment C - Contract MA-080-22010288 with Minako America Corporation dba Minco Construction
Attachment D - Contract MA-080-22010288 with M.B. Herzog Electric, Inc.
Attachment E - Contract Summary Forms
Attachment F - Bid Summary