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Agenda Item
ASR
Control 23-000919 |
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MEETING
DATE: |
12/05/23 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
OC
Waste & Recycling (Approved) |
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Department contact person(s): |
Tom
Koutroulis (714) 834-4122 |
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Julian
Sabri (714) 834-7080 |
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Subject: Renewal of Contracts for On-Call
Landfill Construction Support Services
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $875,000 |
Annual Cost: FY 2024-25 $2,100,000 |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 1/26/2021 #16 |
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RECOMMENDED
ACTION(S):
Authorize the OC Waste &
Recycling Director or Deputized designee, per delegated authority from OC
Public Works Director, to execute Amendment Number One to renew the
Architect-Engineer contracts with Tetra Tech BAS, Inc., Anser Advisory
Management, LLC, and Geosyntec Consultants, Inc. for On-Call Landfill
Construction Support Services, effective January 26, 2024, through January 25,
2026, in an amount not to exceed $1,400,000 per contract, for an aggregate
cumulative total amount not to exceed $9,450,000.
SUMMARY:
Approval of Amendment Number One to renew
the contracts with Tetra Tech BAS, Inc., Anser Advisory Management, LLC, and
Geosyntec Consultants, Inc. will provide specialized Landfill Construction
Support Services and will support continued Countywide landfill operations and
compliance with local, state and federal regulatory requirements.
BACKGROUND
INFORMATION:
OC Waste &
Recycling (OCWR) is responsible for managing the County of Orange’s (County)
solid waste disposal system. The system consists of three active regional
landfill operations, three organic processing facilities, 20 closed solid waste
disposal sites and four household hazardous waste collection centers. The
active regional landfills were opened to meet the solid waste management needs
of the northern, central and southern regions of the County and consist of the
Olinda Alpha Landfill, opened in 1960, to serve the northern region; Frank R.
Bowerman Landfill, opened in 1990, to serve central region and Prima Deshecha
Landfill, opened in 1976, to serve the southern region.
The Architect-Engineer (A-E) Services
being requested will provide On-Call Landfill Construction Support Services
(Services) such as Construction Management, Quality Assurance/Quality Control,
Inspection, Surveying, Archaeological/Paleontological Monitoring, Biological
Monitoring and other support services as required for various landfill projects
to match staff and consultant expertise with current and future technical
challenges. The Services include, but are not limited to, professional
services, advice and consultation, contract administration, project planning,
project implementation, project monitoring and controlling of construction
projects, including scheduling and programming, integration of proposed
project(s) with existing waste management operations, materials and systems,
methods for achieving maximum value and control of schedule and cost, all of
which are necessary to respond and comply with state and local regulatory
requirements in a timely manner. These contracts will allow OCWR to make use of
experts in a variety of different construction support disciplines allowing for
solid waste and engineering support services during advertisement,
preconstruction, construction and close-out phases.
Approval of Amendment Number One to renew
contracts for A-E Services with Tetra Tech BAS, Inc., Anser Advisory
Management, LLC, and Geosyntec Consultants, Inc. will continue to be used to
assist the County in completing capital improvement, rehabilitation and
maintenance projects. Many of the projects are time sensitive due to facilities
reaching their useful life expectancy and needing repair and rehabilitation,
while other projects are driven by safety, government code or regulatory
permitting requirements. To continue the efficient operation and management of
County landfill facilities, it is necessary to retain services to supplement
staff and provide specialized expertise.
OCWR is requesting the Board of
Supervisors (Board) approval of the following amendments to renew for the 4th and 5th year, effective January 26, 2024, through
January 25, 2026, in an amount not to exceed $1.4 million per contract, for a
revised aggregate contract total amount not to exceed $4.2 million:
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Amendment
Number |
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Contracts
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Contractors |
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Amendment Number One |
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MA-080-21010805 |
Tetra Tech BAS, Inc. |
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Amendment Number One |
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MA-080-21010806 |
Anser Advisory Management, LLC |
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Amendment Number One |
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MA-080-21010807 |
Geosyntec Consultants, Inc. |
Recent Board actions for the current
On-Call Landfill Construction Support Services contract include:
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Board
Approved |
Contract |
Comments |
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January 26, 2021 |
Contract |
Three-year contract for A-E On-Call
Landfill Construction Support Services, January 26, 2021, through January 25,
2024, in an amount not to exceed $1,750,000 each, for a total cumulative
amount not to exceed of $5,250,000, renewable for one additional two-year
term. |
The Contractor’s performance has been
determined to be at least satisfactory. OCWR has verified there are no concerns
that must be addressed with respect to the Contractor’s ownership/name,
litigation status or conflicts with County interests. Prior to contract expiration, OCWR plans to
issue a solicitation to continue Services, per delegated authority from OC
Public Works Director.
The contracts with Tetra Tech BAS, Inc.,
Anser Advisory Management, LLC, and Geosyntec Consultants, Inc. include
subcontractors, all of which could require the addition of subcontractors. In
order to add subcontractor(s) to a contract, the consultant must seek express
consent from OCWR. Should the addition of a subcontractor affect the scope of
work and/or contract amount, OCWR will bring the item back to the Board
approval. See Attachments G, H and I for information regarding subconsultant
and the Contract Summary Form(s).
In accordance with the 2020 Design and
Construction Procurement Policy Manual (DCPM) Section 3.3-102(1) and Pursuant
to Government Code Section 25502.5(a), approval by the Board is required for
all A-E services contracts in excess of $200,000.
Compliance
with CEQA:
This action was previously determined to be not a project within the meaning of
CEQA guidelines section 15378 on January 26, 2021, when it was originally
approved. This action to approve an amendment to the contract is not a project
within the meaning of CEQA Guidelines Section 15378 and is therefore not
subject to CEQA, since it does not have the potential for resulting in either a
direct physical change in the environment, or a reasonably foreseeable indirect
physical change in the environment. The approval of this agenda item does not
commit the County to a definite course of action in regard to a project since
the activity is award of a contract for consulting and support services only.
This proposed activity is therefore not subject to CEQA. Any future action
connected to this approval that constitutes a project will be reviewed for
compliance with CEQA.
FINANCIAL
IMPACT:
Appropriations for these contracts
are included in the FY 2023-24 Budget for OC Waste & Recycling Fund 299 and
Fund 273 and will be included in the budgeting process for future years.
The proposed contracts include a provision
stating the contracts are subject to, and contingent upon, applicable budgetary
appropriations being approved by the Board for each fiscal year during the
terms of these contracts. The contracts contain language allowing for
termination and language stating there is no guarantee given by the County
regarding usage.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A – Redline Contract MA-080-21010805 with Tetra Tech BAS, Inc.
Attachment B – Redline Contract MA-080-21010806 with Anser Advisory Management,
LLC
Attachment C – Redline Contract MA-080-21010807 with Geosyntec Consultants,
Inc.
Attachment D – Contract MA-080-21010805 Tetra Tech BAS, Inc. Amendment One
Attachment E - Contract MA-080-21010806 Anser Advisory Management, LLC
Amendment One
Attachment F - Contract MA-080-21010807 Geosyntec Consultants, Inc. Amendment
One
Attachment G - Contract Summary Form – Tetra Tech BAS, Inc.
Attachment H – Contract Summary Form – Anser Advisory Management, LLC
Attachment I – Contract Summary Form – Geosyntec Consultants, Inc.
Attachment J - Government Code Section 25502.5(a)