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Agenda Item
ASR
Control 23-000850 |
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MEETING
DATE: |
11/28/23 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
2 |
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SUBMITTING Agency/Department: |
Sheriff-Coroner (Approved) |
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Department contact person(s): |
Brian
Wayt (714) 647-1803 |
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Dave
Fontneau (714) 704-7919 |
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Subject: Approve Change Order No. 3 and No.
4 with Motorola Solutions Inc.
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: N/A |
Annual Cost: N/A |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: Yes |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 11/29/2022 #28, 6/7/2022 #S28K,
12/15/2020 #S37F |
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RECOMMENDED
ACTION(S):
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1. |
Authorize the
Sheriff-Coroner Department’s Director of Technology Division, or authorized
designee, to execute Change Order #3 and Change Order #4 to Motorola
Solutions, Inc. contract for the Tustin Dispatch Center to record credits
under Change Order #3 in the amount of ($24,994) resulting from the return of
the Edge Router Pair and under Change Order #4 in the amount of $24,788,
which will be used for Training of the MCC7000 Series Dispatch Consoles for a
revised cumulative contract amount not to exceed $4,342,859, effective upon
Board approval. |
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2. |
Authorize the
Sheriff-Coroner Department’s Director for the Technology Division, or
authorized designee, to execute future change orders or amendments that are
approved to form by the office of County Counsel so long as those change
orders or amendments do not materially change other provisions or increase
the cost of the contract with Motorola Solutions, Inc. |
SUMMARY:
Approval of Change Order #3 and
Change Order #4 to the contract with Motorola Solutions, Inc., will allow the
Sheriff-Coroner Department to record credits for the return of unused Tustin
Dispatch Center equipment.
BACKGROUND
INFORMATION:
The Sheriff-Coroner Department
(Sheriff) operates and maintains the 800 MHz Countywide Coordinated
Communications System (CCCS), which provides centralized, interoperable voice
radio communications for the County and its 34 cities, including all public
safety and public service agencies, as well as a number of private, state and
federal agencies that provide support to the above agencies and/or have
relevant communications requirements. The County entered into a $70.4 million
contract with Motorola Solutions, Inc. (formerly Motorola Inc.) (Motorola) in
September 1995 to provide the 800 MHz CCCS integrated radio communications
system.
The Contract is a sole source
contract. The 800 MHz CCCS consists of Motorola’s Astro 25® technology, which
includes certain specialized features including, but not limited to, Radio
Management, Group Services and Location on Push To Talk, which are embedded in
both the infrastructure and the subscriber equipment (e.g., mobiles, portables,
control stations, etc.). In addition, Motorola equipment is capable of
encrypted voice transmission, utilized by all law enforcement and fire agencies
throughout the County. Only Motorola equipment is capable of proprietary
encryption features that can remotely inhibit and zeroize lost or stolen
equipment. Mobile, portable and fixed station equipment operated by
participating CCCS agencies must include all the same feature sets in order to
be utilized on the 800 MHz CCCS network. This expert technical support from the
system engineers and equipment manufacturer is critical to maintain the
integrity and performance of the 800 MHz CCCS, to effectively troubleshoot
system problems, and expedite system and equipment restoration.
The following table details the
recent contract history with Motorola.
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Board
of Supervisors (Board) Approved |
Amendment Number or Contract |
Contract
Term |
Contract
Amount |
Comments |
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12/15/20 |
Contract |
12/20/20 - 5/20/25 |
$0 |
New Motorola Price Book sole source
contract approved. Board also authorized Sheriff to make minor modifications
to the price pages. |
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6/7/22 |
n/a |
12/20/20 -5/20/25 |
$4,174,733 |
One-Time Purchase of the Maintenance and
Support Supplemental Terms and Conditions. Board also authorized Sheriff to
issue and execute a sole source Purchase Order for a Dispatch Center Solution
for its Tustin Facility. |
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11/29/22 |
CO# 1 and CO# 2 |
12/20/20 -5/20/25 |
$4,343,064.50 |
CO#1 issued in the amount of $173,495,
is for the purchase and installation of additional dispatch equipment at the
Tustin Dispatch Center. CO#2 was a credit in the amount of ($5,163.50) which
was the result of the additions and deletions in the equipment list from the
Design Review phase. |
Sheriff now requests the Board of
Supervisors approve Change Order # 3 (CO#3) and Change Order #4 (CO#4), which
are included as Attachment A. CO#3 is a credit issued in the amount of
($24,994) and was the result of the return of the Edge Router Pair. CO#4 is an
Instructor-Led Training of the MCC7000 Series Dispatch Consoles Workshop Course
#CON012 in the amount of $24,788. The new revised cumulative contract amount
shall not to exceed $4,342,858.50.
Sheriff also requests the authority to
sign future similar Change Orders that do not increase the total cost of the
contract. This authority will increase efficiency to process these types of
Change Orders.
Compliance
with California Environmental Quality Act (CEQA): The proposed
project was previously determined to be Categorically Exempt from the CEQA
pursuant to Section 15301 (Class 1) of the CEQA Guidelines, which provides for
the exemption of repair, maintenance, and minor alterations of public
structures or facilities involving negligible or no expansion of existing use,
on October 1, 2013, when it was originally approved.
FINANCIAL
IMPACT:
Credits are being issued for these
Change Orders and there is no Financial Impact.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A - Change Order #3 and Change Order #4 with Motorola Solutions
Attachment B - Motorola Price Book Agreement - Sections 1 through 5
Attachment C - Motorola Price Book Agreement - Sections 6 to 10
Attachment D - Motorola Price Book Agreement - Sections 11 to 12