Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  23-000703

 

MEETING DATE:

11/28/23

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Sheriff-Coroner   (Approved)

Department contact person(s):

Cory Martino  (714) 647-1817 

 

 

David Main (714) 538-2712

 

 

Subject:  Renew Amendment Number Two to the Prado Family Shooting Range Contract

 

     ceo CONCUR

County Counsel Review

Clerk of the Board

          Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost:  $20,243

Annual Cost: FY 2024-25  $38,057

 

 

 

    Staffing Impact:

No

# of Positions:           

Sole Source:   Yes

    Current Fiscal Year Revenue: N/A

   Funding Source:    State: 100% (Proposition 172)

County Audit in last 3 years: No

   Levine Act Review Completed: Yes

 

    Prior Board Action:         10/19/2021 #5, 1/28/2020 #13

 

RECOMMENDED ACTION(S):

 

Authorize the County Procurement Officer or Deputized designee to execute Amendment Number Two sole source contract with Prado Family Shooting Range for the use of outdoor range for firearms training, for the term of January 28, 2024, through January 27, 2025, in the annual not to exceed amount of $58,300, for a cumulative contract amount of $154,900.

 

 

 

 

SUMMARY:

 

Approval of Amendment Number Two to renew the sole source contract with Prado Family Shooting Range will allow the Sheriff-Coroner Department to continue the use of an outdoor range to conduct safety officer firearms training.

 

 

 

 

BACKGROUND INFORMATION:

 

The Sheriff-Coroner Department (Sheriff) requires a private, outdoor gun range to conduct tactical and advanced firearms training for its safety officers. Safety officers need to develop and train the physical and mental skills necessary for responding to dangerous and threatening situations. During training, safety officers simulate reality-based encounters and scenarios that test their ability to make critical decisions under stressful conditions, both indoors and outdoors.

 

This is a sole source contract. Prado Family Shooting Range (Prado) is the only outdoor facility near Orange County that meets all of Sheriff's firearms training needs. Located within the Prado Regional Park in Chino, the park's outdoor gun range and classroom facilities are within easy commute and are accessible all week for training. The outdoor facility offers multiple turning and lateral moving target systems that are unavailable at indoor ranges. Furthermore, the outdoor range has multiple shooting bays that accommodate high-powered rifles, shotguns and pistols.  Since the range is secluded from the public, officers can also safely clean and maintain their weapons in isolation and under instructor supervision.

 

The following table details the most recent contract history with Prado.

 

Board of Supervisors (Board) Approved

 

Amendment

 Number or

Contract

 

 

 

Contract Term

 

 

Contract

Amount

 

 

 

Comments

1/28/20

Contract

1/28/20 – 1/27/22

$48,300

Established new contract pursuant to County's 2019 Contract Policy Manual Section 303-102.

 

10/19/21

1

1/28/22 - 1/27/24

$48,300

Renewed the original contract pursuant to County's 2021 Contract Policy Manual Section 303-102.

 

Sheriff now requests Board approval of Amendment Number Two to the sole source contract with Prado as noted in the Recommended Action. There is a $50 increase in both the day rate and half day rate with Prado. The day rate increased from $400 to $450 per day. The half day rate increased from $300 to $350 for the half day. This increase is due to the cost of doing business, which includes increases in the minimum wage Prado's General Liability and Property Insurance.

 

This contract does not currently include subcontractors or pass through to other providers. See Attachment C for the Contract Summary Form. The Contractor’s performance has been confirmed as satisfactory. Sheriff has verified that there are no concerns that must be addressed with respect to Contractor's ownership/name, litigation status or conflicts with County interests. The Orange County Preference Policy is not applicable to this sole source contract amendment.

 

 

Compliance with CEQA:  The proposed project was previously determined to be Categorically Exempt from the California Environmental Quality Act pursuant to Section 15301 (Class 1) of the CEQA Guidelines which provides for the exemption of leasing a public facility, involving no expansion of existing use on December 18, 2018, when it was originally approved.

 

 

 

FINANCIAL IMPACT:

 

Appropriations for this contract are included in Budget Control 060, Sheriff-Coroner FY 2023-24 Budget, and will be included in the budgeting process for future years. The contract contains language allowing the Sheriff-Coroner Department to terminate the contract without penalty with cause or after 30 days of written notice without cause in the event that funding is reduced and/or not available to continue funding the contract.

 

 

 

STAFFING IMPACT:

 

N/A

 

 

ATTACHMENT(S):

 

Attachment A - Amendment Number Two to Contract MA-060-20010071
Attachment B - Redline of Previous Amendment
Attachment C - Contract Summary Form