Agenda Item

AGENDA STAFF REPORT

 

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ASR Control 14-001656

 

MEETING DATE:

11/25/14

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

OC Community Resources†† (Approved)

Department contact person(s):

Rich Adler (949) 923-3752

 

 

Scott Thomas (949) 923-3757

 

 

Subject: On-Call Architect/Engineer Project Management Services Agreement

 

††††† ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Consent Calendar

 

 

3 Votes Board Majority

 

 

 

††† Budgeted: Yes

Current Year Cost: $100,000

Annual Cost:
FY 2015-16 $150,000
FY 2016-17 $150,000

 

 

 

††† Staffing Impact: No

# of Positions:

Sole Source: No

††† Current Fiscal Year Revenue: N/A

Funding Source: See Financial Impact

County Audit in last 3 years: No

 

 

††† Prior Board Action: 7/23/2013 #7

 

RECOMMENDED ACTION(S):

 

 

1.

Find that approval of Agreement No. CPO14-003 is not a project, as defined within CEQA Guidelines Section 15378 and therefore is not subject to review under CEQA.

†††††††††††††††††††††††

2.††

Approve Agreement No. CPO14-003 with Jeff Oviedo & Associates, Inc. for on-call Architect/Engineer project management and contract administration services for a three-year term commencing on the date of execution by the Board in an amount not to exceed $400,000.

 

3.†††

Authorize the Chair of the Board of Supervisors to execute the Agreement.

 

 

 

 

SUMMARY:

 

Approval of Agreement No. CPO14-003 with Jeff Oviedo and Associates, Inc. for on-call Architect/Engineer project management and contract administration services will support the completion of OC Community Resources' maintenance and capital projects.

 

 

 

 

 

 

 

BACKGROUND INFORMATION:

 

On July 23, 2013, your Board approved a ranked slate of four Architect/Engineer firms for on-call project management and contract administration services and authorized the OC Community Resources Director or his designee to negotiate agreements with the firms in ranked order on an as-needed basis.

 

Your Board has already approved agreements with the top three ranked firms and Jeff Oviedo and Associates, Inc. (JOA) is listed as the fourth firm on this slate.The agreement with JOA will support the completion of OC Parks' maintenance and capital projects as well as maintenance projects slated for OC Public Libraries and OC Community Resourcesí other departments.The Agreement is for a three-year term in an amount not to exceed $400,000 and contains a provision for extra work in accordance with the County's Contract Policy Manual Section 3.5-112.

 

Compliance with CEQA: This action is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to CEQA, since it does not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.The approval of this agenda item does not commit the County to a definite course of action in regard to a project since this is an approval of an agreement with an Architect/Engineer firm that will subsequently be assigned tasks and projects, none of which are specifically known at this time.This proposed activity is therefore not subject to CEQA.Any future action connected to this approval that constitutes a project will be reviewed for compliance with CEQA.

 

 

 

FINANCIAL IMPACT:

 

Appropriations for this Agreement are included in the Agency's FY 2014-15 Modified Budget for OC Community Resources Budget Control 012; OC Public Libraries Funds 119/120; and OC Parks Funds 405/406/459/106.Funds will be encumbered as Contract Task Orders (CTOs) are authorized and approved. Due to the on-call nature of this Agreement, the Agreement may or may not be fully utilized to the maximum amount of $400,000.

 

 

STAFFING IMPACT:

 

N/A

 

 

ATTACHMENT(S):

 

Attachment A - Agreement CPO14-003 Jeff Oviedo and Associates, Inc.