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Agenda Item
ASR
Control 22-000871 |
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MEETING DATE: |
11/08/22 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
OC Public Works
(Approved) |
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Department contact
person(s): |
Joseph Seybold (714) 667-4921 |
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Jennifer Carroll (714) 667-4942 |
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Subject: Approve Job Order Contracts
for General Contracting Services
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ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: Yes |
Current Year Cost:
$27,534,247 |
Annual Cost:
FY 2023-24 $22,465,753 |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 11/2/2021
#15, 6/29/2010 #21 |
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RECOMMENDED ACTION(S):
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1. |
Approve Job Order Contracts for General Contracting Services effective December 12, 2022, through December 11, 2023, in an amount not to exceed $5,000,000 each, for an aggregate total amount not to exceed $50,000,000, with the following: |
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a. |
Dalke & Sons Construction, Inc. |
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b. |
Omega Construction Services, Inc. |
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c. |
CTG Construction, Inc. |
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d. |
Horizons Construction Company International, Inc. |
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e. |
MIK - Prime JV, LLC |
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f. |
New Creation Engineering & Builders, Inc. |
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g. |
Pub Construction, Inc. |
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h. |
SJD&B, Inc. |
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i. |
MTM Construction, Inc. |
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j. |
Bitech Construction Company Inc. |
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2. |
Authorize the Director of OC Public Works or designee to execute the Job Order Contracts. |
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SUMMARY:
Approval of the Job Order Contracts for General Contracting Services will expedite the completion of County of Orange repair, rehabilitation and maintenance projects and improve public safety and customer service.
BACKGROUND INFORMATION:
On June 29, 2010, the Board of Supervisors (Board) approved the establishment of a Job Order Contract (JOC) program to expedite completion of repair and rehabilitation projects involving existing County of Orange (County) facilities and structures. The JOC program includes a competitive public works bidding process. Contractors bid on a price adjustment factor that is multiplied by pre-determined unit prices for materials, equipment and labor.
The purpose of the JOC program is to expedite services, as defined by the Contractors State License Board (CSLB), for maintenance and repair work involving health, safety and mandated projects. These efforts include major and minor repairs and replacements, as requested by County departments. OC Public Works utilizes JOCs to provide services to multiple agencies on an as-needed basis. The work is assigned to whichever contractor is available and, depending upon the request, work can be assigned to multiple contractors at the same time.
The JOC program functions as an extension of the available workforce to maintain and repair County assets without incurring the full-time burden of employing individual companies and personnel. JOC contractors are not guaranteed or assured work, but respond to the needs of the County on an on-call basis. Depending on their current workload, these contractors have limited crews that may or may not be available to respond to the County’s needs. Therefore, it is prudent to have more than one on-call contractor available should other contractors on the list lack the capacity to respond. Task Orders for the physical work for JOC contracts are generated as a result of various events. The following events are examples that could potentially generate Task Orders for JOC contracts:
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a. |
Unplanned emergency repair or replacement necessitated by a failure of existing equipment and/or physical failure of a facility component. |
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b. |
Planned maintenance and/or repair/replacement of existing structure component or equipment. |
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c. |
Unforeseen events (burst pipes, earthquake, fire, flooding, pandemic, etc.) that necessitate repair/replacement/rehabilitation of a County asset. |
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d. |
Planned or unplanned usage of County JOC contract by one of the County Departments to solve operational issues in a County-owned asset/building. |
The current JOCs for General Contracting Services (Services) were approved by the Board on November 2, 2021, and will expire on December 11, 2022. In an effort to maintain the Services, a new slate of JOCs is necessary.
On June 14, 2022, the Director of OC Public Works approved bid documents for use with the JOC program for Services and authorized the advertisement for bids. The bid documents were advertised in several industry publications and on the County online bid system. Contractors were required to submit a pre-qualification questionnaire and pre-qualify to submit a proposal for these Services. Thirteen bids were received; 12 were deemed responsive and one non-responsive. The Bid Summary is included as Attachment L.
OC Public Works is procuring continuation of these Services in accordance with the 2020 Design and Construction Procurement Policy Manual, Section 5.7. The Orange County Preference Policy is not applicable to this JOC award.
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Previous
Request 12/12/2021 – 12/11/2022 |
Current Request 12/12/2022 – 12/11/2023 |
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Contractors |
Requested Contract Amounts |
Usage as of 9/6/2022 |
Contractors |
Requested Contract Amounts* |
Anticipated Usage |
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8 |
$40 million |
$9,862,325 |
10 |
$50 million |
$45 million |
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* Requested amount is higher than anticipated usage as reserve capacity is required to respond to Countywide requests for unplanned Task Orders.
To date, OC Public Works has issued 33 Task Orders for the current JOCs. OC Public Works has over $43.1 million in forecasted work during the term of the proposed JOCs, which is the reason the number of contractors has increased.
OC Public Works is recommending Board approval of the JOCs for Services effective December 12, 2022, through December 11, 2023. The aggregate total for the 10 contracts will not exceed $50 million over the one-year term.
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Contractors |
Contracts |
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Dalke & Sons Construction, Inc. |
MA-080-22011732 |
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Omega Construction Services, Inc. |
MA-080-23010257 |
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CTG Construction, Inc. |
MA-080-23010258 |
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Horizons Construction Company International, Inc. |
MA-080-23010259 |
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MIK - Prime JV, LLC |
MA-080-23010260 |
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New Creation Engineering & Builders, Inc. |
MA-080-23010261 |
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Pub Construction, Inc. |
MA-080-23010262 |
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SJD&B, Inc. |
MA-080-23010264 |
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MTM Construction, Inc. |
MA-080-23010265 |
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Bitech Construction Company Inc. |
MA-080-23010266 |
The contractors' license numbers were verified as current and active through the CSLB database on June 14, 2022. Copies of the verifications are on file.
OC Public Works has conducted due diligence on the contractors. Reference checks were satisfactory and completed with the following regarding similar Services:
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Contractor |
Reference |
Reference |
Reference |
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Dalke & Sons Construction, Inc. |
Moreno Valley Unified School District |
California Department of General Services, Real Estate |
Riverside County |
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Omega Construction Services, Inc. |
Los Angeles County Department of Public Works |
California State University, Fullerton |
Fullerton Joint Union High School District |
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CTG Construction, Inc. |
Balfour Beatty |
California State University, Long Beach |
Ledesma & Meyer Construction Co. Inc. |
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Horizons Construction Company International, Inc. |
San Bernardino County |
Riverside County |
Citrus Community College District |
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MIK - Prime JV, LLC |
University of California, Los Angeles Health |
City of San Francisco |
CHA Health Systems |
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New Creation Engineering & Builders, Inc. |
Los Angeles County Department of Parks & Recreation |
Los Angeles County Department of Public Works |
City of Long Beach |
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Pub Construction, Inc. |
San Bernardino County |
Los Angeles County Department of Public Works |
City of San Diego |
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SJD&B, Inc. |
Los Angeles County Department of Parks & Recreation |
Judicial Council of California |
Mt. San Antonio College |
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MTM Construction, Inc. |
Los Angeles County Internal Services |
Los Angeles County Department of Public Works |
County of Ventura |
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Bitech Construction Company Inc. |
Anderson Barker |
City of Long Beach |
Los Angeles Unified School District |
These contracts, due to the nature of the Services, could require the addition of subcontractors. In order to add subcontractors to the contracts, the provider/contractor must seek express consent from OC Public Works. Should the addition of a subcontractor impact the scope of work and/or contract amounts, OC Public Works will bring the items back to the Board for approval. See Attachment K for the Contract Summary Forms.
Compliance with CEQA: This action is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to CEQA, since it does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. The approval of this agenda item does not commit the County to a definite course of action in regard to a project since the action pertains to contracts for Services associated with potential future County repair, rehabilitation and maintenance projects. This proposed activity is therefore not subject to CEQA. Any future action connected to this approval that constitutes a project will be reviewed in compliance with CEQA.
FINANCIAL IMPACT:
Appropriations for the JOC program are included in the FY 2022-23 Budget for OC Public Works, Budget Control 080, and will be included in the budgeting process for future years.
In an effort to consolidate the administration of various internal JOC programs under OC Public Works for Countywide utilization, the not to exceed amount has been set to maximize utilization of the JOCs by OC Public Works and other County departments. Individual job orders will be encumbered as needed by various departments, provided sufficient appropriations are available in the budget and future budget years.
The proposed contracts include provisions stating the contracts are subject to, and contingent upon, applicable budgetary appropriations being approved by the Board for each fiscal year during the term of the contracts. If such appropriations are not approved, the contracts may be immediately terminated without penalty to the County.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Contract MA-080-22011732 with Dalke &
Sons Construction, Inc.
Attachment B - Contract MA-080-23010257 with Omega Construction Services, Inc.
Attachment C - Contract MA-080-23010258 with CTG Construction, Inc.
Attachment D - Contract MA-080-23010259 with Horizons Construction Company
International, Inc.
Attachment E - Contract MA-080-23010260 with MIK - Prime JV, LLC
Attachment F - Contract MA-080-23010261 with New Creation Engineering &
Builders, Inc.
Attachment G - Contract MA-080-23010262 with Pub Construction, Inc.
Attachment H - Contract MA-080-23010264 with SJD&B, Inc.
Attachment I - Contract MA-080-23010265 with MTM Construction, Inc.
Attachment J - Contract MA-080-23010266 with Bitech Construction Company Inc.
Attachment K - Contract Summary Forms
Attachment L - Bid Summary
Attachment M - Omega Construction Services, Inc. Corporate Resolution
Attachment N - Bitech Construction Company Inc. Corporate Resolution