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Agenda Item
ASR
Control 20-000764 |
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MEETING DATE: |
11/03/20 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
OC Public Works
(Pending) |
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Department contact
person(s): |
Tim Corbett (714) 667-8892 |
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Jennifer Carroll (714) 667-4942 |
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Subject: Approve Job Order Contracts
for Painting, Plumbing and Elevator Services
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ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: Yes |
Current Year Cost:
$3,854,795 |
Annual Cost:
FY 2021-22 $3,145,205 |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 11/5/2019
#11, 6/29/2010 #21 |
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RECOMMENDED ACTION(S):
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1. |
Find that the subject activity is not a project within the meaning of CEQA Guideline Section 15378 and is therefore not subject to review under CEQA. |
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2. |
Approve Job Order Contracts for Painting Services effective December 12, 2020, through December 11, 2021, in an amount not to exceed $1,000,000 each, for a total amount of $4,000,000, as follows: |
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a. |
A.J. Fistes Corporation |
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b. |
Piana Construction & Painting, Inc. |
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c. |
Pub Construction, Inc. |
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d. |
U.S National Corp. dba Jimenez Painting Company |
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3. |
Approve Job Order Contracts for Plumbing Services effective December 12, 2020, through December 11, 2021, in an amount not to exceed $1,000,000 each, for a total amount of $2,000,000, as follows: |
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a. |
Prime ENC, Inc. |
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b. |
Pub Construction, Inc. |
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4. |
Approve Job Order Contracts for Elevator Services with Elevators Etc. effective December 12, 2020, through December 11, 2021, for an amount not to exceed $1,000,000. |
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5. |
Authorize the Director of OC Public Works or designee to execute the Job Order Contracts when the required bonds and certificates of insurance have been submitted and approved by County Executive Office Risk Management and County Counsel. |
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6. |
Authorize the Director of OC Public Works or designee to execute amendments to the Job Order Contracts. |
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7. |
Authorize return of bid guarantees to all bidders upon execution of the contracts. |
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SUMMARY:
Approval of the Job Order Contracts for Painting Services, Plumbing Services and Elevator Services will expedite the completion of County of Orange repair, rehabilitation and maintenance projects and improve public safety and customer service.
BACKGROUND INFORMATION:
On June 29, 2010, the Board of Supervisors (Board) approved the establishment of a Job Order Contract (JOC) program to expedite completion of repair and rehabilitation projects involving existing County of Orange (County) facilities and structures. The JOC program includes a competitive public works bidding process based on a price adjustment factor that is multiplied by the unit prices of materials, equipment and labor established by the County consultant, The Gordian Group, Inc., and approved by the Board as part of the bid documents.
The purpose of the JOC program is to expedite services, as defined by the Contractors State License Board (CSLB), for maintenance and repair work involving health, safety and mandated projects. These efforts include major and minor repairs and replacements, as requested by County departments. OC Public Works utilizes JOCs to provide services to multiple agencies on an as-needed basis. The work is assigned to whichever contractor is available and, depending upon the request, work can be assigned to multiple contractors at the same time.
The current JOCs for Painting, Plumbing and Asbestos Removal and Decontamination Services (Services) were approved by the Board on November 5, 2019, and will expire on December 11, 2020. Seven JOCS for Services was approved in an amount not to exceed $4.9 million each for a cumulative total amount not to exceed $34.3 million. In order to maintain the Services, a new slate of JOCs is necessary.
On July 1, 2020, the Director of OC Public Works approved bid documents for use with the JOC program for Services and authorized the advertisement for bids. Asbestos and Decontamination Services were removed and Elevator Services was added to the JOC advertisement. The bid documents were advertised in several industry publications and on the County online bid system. Contractors were required to submit a pre-qualification questionnaire and pre-qualify to submit a proposal for these Services. The Bid Summaries are included as Attachments I, J and K.
The amount for each JOC contract has increased by $100,000 due to a change in the Consumer Price Index. The total not to exceed amount for the new JOC contracts has been reduced based on the usage (26) and the encumbrance amount of $2.9 million as of September 23, 2020.
OC Public Works is requesting Board approval of the JOCs for Painting Services effective December 12, 2020, through December 11, 2021. The cumulative maximum for the four contracts will not exceed a total of $4 million over their respective one-year terms.
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Contractors |
Contracts |
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A.J. Fistes Corporation |
MA-080-21010384 |
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Piana Construction & Painting, Inc. |
MA-080-21010383 |
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Pub Construction, Inc. |
MA-080-21010385 |
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U.S National Corp. dba Jimenez Painting Company |
MA-080-21010382 |
OC Public Works is requesting Board approval of the JOCs for Plumbing Services effective December 12, 2020, through December 11, 2021. The cumulative maximum for the two contracts will not exceed a total of $2 million over their respective one-year terms.
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Contractors |
Contracts |
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Prime ENC, Inc. |
MA-080-21010404 |
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Pub Construction, Inc. |
MA-080-21010406 |
OC Public Works is requesting Board approval of the JOC Contract MA-080-21010353 with Elevators Etc. for Elevator Services, effective December 12, 2020, through December 11, 2021. The cumulative maximum for the contract will not exceed a total of $1 million over the respective one-year term.
The contractors' license numbers were verified as current and active through the CSLB database as on August 19, 2020. Copies of the verifications are on file.
OC Public Works has conducted due diligence on the contractors. Reference checks were satisfactory and completed with the following companies regarding similar projects:
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Contractors |
References |
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A.J. Fistes Corporation |
Balfour Beatty Construction Company, Inc., Project Management |
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University of California, Los Angeles, Housing & Hospitality |
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Temple City Unified School District, Construction Management |
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Piana Construction & Painting, Inc. |
Los Angeles Unified School District, Facilities Services Division, Maintenance and Operations |
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Redondo Beach Unified School District |
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Desert Sands Unified School District, Maintenance & Operations |
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Pub Construction, Inc. |
California State University, Los Angeles |
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Los Angeles County Development Authority |
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California State University, Fullerton, Capital Programs and Facilities Management |
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U.S National Corp. dba Jimenez Painting Company |
City of Santa Ana, Public Works Agency Tulare City School District, Maintenance, Construction and Grounds |
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Saddleback College Foundation |
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Prime ENC, Inc. |
Los Angeles County, Health Services |
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County of Los Angeles Fire Department |
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Los Angeles County, Human Resources, Internal Services Departments |
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Elevators Etc. |
Hollywood Burbank Airport Authority Los Angeles World Airports |
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Los Angeles Unified School District |
These contracts, due to the nature of the services, could require the addition of subcontractors. In order to add subcontractor(s) to the contracts, the provider/contractor must seek express consent from OC Public Works. Should the addition of a subcontractor impact the scope of work and/or contract amounts, OC Public Works will bring the items back to the Board for approval. See Attachment H for the Contract Summary Form.
Compliance with CEQA: This action is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to CEQA, since it does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. The approval of this agenda item does not commit the County to a definite course of action in regard to a project since it involves contracts for services associated with potential future County repair, rehabilitation and maintenance projects. This proposed activity is therefore not subject to CEQA. Any future action connected to this approval that constitutes a project will be reviewed for compliance with CEQA.
FINANCIAL IMPACT:
Appropriations for the JOC program are included in the FY 2020-21 Budget for OC Public Works, Budget Control 080, and will be included in the budgeting process for future years.
In an effort to consolidate the administration of various internal JOC programs under OC Public Works for Countywide utilization, the not to exceed amount has been set to maximize utilization of the JOCs by OC Public Works and other County departments. Individual job orders will be encumbered as needed by various departments, provided sufficient appropriations are available in the budget and future budget years.
The proposed contracts include provisions stating the contracts are subject to, and contingent upon, applicable budgetary appropriations being approved by the Board for each fiscal year during the term of the contracts. If such appropriations are not approved, the contracts may be immediately terminated without penalty to the County.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Contract MA-080-21010384 with A.J. Fistes Corporation
Attachment B - Contract MA-080-21010383 with Piana Construction & Painting,
Inc.
Attachment C - Contract MA-080-21010385 with Pub Construction, Inc.
Attachment D - Contract MA-080-21010382 with U.S National Corp. dba Jimenez
Painting Company
Attachment E - Contract MA-080-21010404 with Prime ENC, Inc.
Attachment F - Contract MA-080-21010406 with Pub Construction, Inc.
Attachment G - Contract MA-080-21010353 with Elevators Etc.
Attachment H - Contract Summary Forms
Attachment I - Bid Summary for Painting Services
Attachment J - Bid Summary for Plumbing Services
Attachment K - Bid Summary for Elevator Services