Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  14-001326

 

MEETING DATE:

10/28/14

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

OC Waste & Recycling   (Approved)

Department contact person(s):

Dylan Wright (714) 834-4122 

 

 

An Tran (714) 834-4137

 

 

Subject:  Selection for Renewable Technologies Implementation Plan Services

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

N/A

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost: N/A

Annual Cost: N/A

 

 

 

    Staffing Impact: No

# of Positions:

Sole Source: No

    Current Fiscal Year Revenue: N/A

  Funding Source: OC Waste & Recycling Enterprise Fund 299: 100%

County Audit in last 3 years: No

 

 

    Prior Board Action: N/A

 

RECOMMENDED ACTION(S):

 

 

 

1.

Find that the subject activity is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to review under CEQA.

 

2.

Select Tetra Tech BAS, Inc. as the primary firm and Geosyntec Consultants as the alternate firm to provide a Renewable Technologies Implementation Plan for OC Waste & Recycling.

 

3.

Authorize the OC Waste & Recycling Director or designee to negotiate an agreement with the primary firm and return to your Board for approval.

 

4.

In the event that an agreement cannot be negotiated with the primary firm, authorize the OC Waste & Recycling Director or his designee to negotiate an agreement with the alternate firm and return to your Board for approval.

 

 

 

 

 

SUMMARY:

 

Selection of Tetra Tech BAS, Inc. as the primary firm and Geosyntec Consultants as the alternate firm to provide a Renewable Technologies Implementation Plan for OC Waste & Recycling will support continued waste management services and assist in future strategic planning efforts by exploring the viability of renewable technologies options.

 

 

 

BACKGROUND INFORMATION:

 

OC Waste & Recycling is responsible for managing the County’s solid waste disposal system. The system consists of three active regional landfill operations, 20 closed solid waste disposal sites, and four household hazardous waste collection centers.

 

Selection of Tetra Tech BAS, Inc. as the primary firm and Geosyntec Consultants as the alternate firm to provide a Renewable Technologies Implementation Plan will facilitate the development of a comprehensive and diversified waste management strategy that will explore renewable technology options to meet more stringent legislative and regulatory requirements. Renewable technologies include solid waste conversion technologies (technologies that convert waste, directly or as a feedstock, to renewable energy, fuel, compost or some other beneficial byproduct) and also landfill gas conversion technologies (technologies that convert landfill gas to renewable energy, fuel, or some other beneficial byproduct). Options determined to be viable under this plan will be integrated into future strategic planning efforts.

 

Through the passage of AB 341, AB 1594, and AB 1826 and with the progression of AB 32 and other rulemaking, the State is making a concerted effort to further divert waste from landfills and reduce greenhouse gas emissions. AB 341 implemented mandatory commercial recycling for businesses under specified conditions and set a statewide goal to divert from landfills 75% of waste produced.  AB 1594 removes diversion credit for green waste currently used as alternative daily cover and AB 1826 implements mandatory commercial organics recycling on business beginning 2016. AB 32, the Global Warming Solutions Act passed in 2006, requires the development of a scoping plan every 5 years that identifies strategies to achieve greenhouse gas emissions reductions.

 

Therefore, it is prudent at this time to identify potential renewable technologies that would enable the County to continue in its role of providing locally controlled, cost effective, environmentally safe waste management services while aiding its partner cities in complying with state mandates.  The Renewable Technologies Implementation Plan is designed to achieve that purpose and will build upon previous, preliminary studies: the 2009 Conversion Technology Study and Report and the 2011 Renewable Energy Feasibility Study.

 

Opportunities identified through this effort will also enable the County to build upon significant successes already achieved with respect to landfill gas conversion technologies. Through the leadership and support of the Board of Supervisors, OC Waste & Recycling has successfully partnered in three landfill gas-to-energy projects at two active and one closed landfill.  These facilities produced approximately 267,000 megawatt-hours of electricity in fiscal year 2013-14, enough to serve approximately 40,000 homes with renewable energy while generating approximately $3.0 million in royalties.

 

The Renewable Technologies Implementation Plan will include an assessment of technological, operational, financial, economic, legislative, regulatory and environmental factors and will identify potential partnership and funding arrangements to implement renewable technologies at the three active landfills and four County-owned closed landfills.  Based on these feasibility analyses and viable options, the proposed Renewable Technologies Implementation Plan will also develop a short-term action plan and mid-term strategic plan. The short-term plan will include detailed recommended actions to implement over the next three years while the mid-term plan will provide a general roadmap to assist with departmental strategic planning efforts. Information from the Renewable Technologies Implementation Plan may also be used to facilitate the preparation of future Environmental Impact Reports and California Environmental Quality Act requirements, if warranted.

 

On May 30, 2014, OC Waste & Recycling issued a Request for Proposals (RFP) to develop a Renewable Technologies Implementation Plan. The RFP was posted on the County's online bidding system, BidSync. Three proposals were received and were deemed responsive to the requirements of the RFP. The proposals were evaluated by a qualified evaluation panel that consisted of two representatives from OC Waste & Recycling, one representative from OC Public Works and two representatives from Sanitation Districts of Los Angeles County. The three firms were invited for interviews and were rated on pre-established criteria by the evaluation panel. Based on the combined evaluation scores of the written proposals and interviews, OC Waste & Recycling recommends Tetra Tech BAS, Inc. as the primary firm and Geosyntec Consultants as the alternate firm to provide these professional services for OC Waste & Recycling.

 

Compliance with CEQA:  This action is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to CEQA, since it does not have the potential for resulting in either a direct physical change in the environment, or a reasonably indirect physical change in the environment. The approval of this agenda item does not commit the County to a definite course of action in regard to a project since it would result in the preparation of a feasibility study only and not the development of any specific project or projects.  This proposed activity is therefore not subject to CEQA. Any future action connected to this approval that constitutes a project will be reviewed for compliance with CEQA.

 

 

 

FINANCIAL IMPACT:

 

N/A

 

 

 

STAFFING IMPACT:

 

N/A

 

 

ATTACHMENT(S):

 

Attachment A - Ranked Slate
Attachment B - Composite Scoring
Attachment C - Written Evaluation Sheets
Attachment D - Interview Evaluation Sheets

 

 

 

FINANCIAL IMPACT:

 

N/A

 

 

 

STAFFING IMPACT:

 

N/A

 

 

ATTACHMENT(S):

 

Attachment A - Ranked Slate
Attachment B - Composite Scoring
Attachment C - Written Evaluation Sheets
Attachment D - Interview Evaluation Sheets