Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  19-000859

 

MEETING DATE:

10/22/19

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

OC Community Resources   (Approved)

Department contact person(s):

Dylan Wright (714) 480-2788 

 

 

Shannon Legere (714) 480-6534

 

 

Subject:  Approval of California Emergency Solutions and Housing Contracts

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost: $470,300

Annual Cost: FY 2020-21 $705,450

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: No

    Current Fiscal Year Revenue: N/A

  Funding Source: State: 100% (Department of Housing and Community Development)

County Audit in last 3 years: No

 

 

    Prior Board Action: 08/27/2019 #37, 09/25/2018 #35

 

RECOMMENDED ACTION(S):

 

 

1.

Approve selection of Interval House as provider and authorize the OC Community Resources Director or designee to execute attached contract with Interval House in an amount not to exceed $150,250 to provide California Emergency Solutions and Housing Rental Assistance and Housing Relocation and Stabilization services for the contract term starting November 1, 2019, through June 30, 2021, renewable for one additional one-year term.

 

2.

Approve selection of Families Forward as provider and authorize the OC Community Resources Director or designee to execute attached contract with Families Forward in an amount not to exceed $250,000 to provide California Emergency Solutions and Housing Flexible Housing Subsidy Funds services for the contract term starting November 1, 2019, through June 30, 2021, renewable for one additional one-year term.

 

3.

Approve selection of Interval House as provider and authorize the OC Community Resources Director or designee to execute attached contract with Interval House in an amount not to exceed $175,000 to provide CESH Operating Support for Emergency Housing Intervention services for the contract term starting November 1, 2019, through June 30, 2021, renewable for one additional one-year term.

 

4.

Approve selection of Grandma’s House of Hope as provider and authorize the OC Community Resources Director or designee to execute attached contract with Grandma's House of Hope in an amount not to exceed $235,000 to provide California Emergency Solutions and Housing Operating Support for Emergency Housing Intervention services for the contract term starting November 1, 2019, through June 30, 2021, renewable for one additional one-year term.

 

5.

Approve selection of Fullerton Interfaith Emergency Services dba Pathways of Hope as provider and authorize the OC Community Resources Director or designee to execute attached contract with Fullerton Interfaith Emergency Services dba Pathways of Hope in an amount not to exceed $160,000 to provide California Emergency Solutions and Housing Operating Support for Emergency Housing Intervention services for the contract term starting November 1, 2019, through June 30, 2021, renewable for one additional one-year term.

 

6.

Approve selection of Mercy House Living Centers, Inc. as provider and authorize the OC Community Resources Director or designee to execute attached contract with Mercy House Living Centers, Inc. in an amount not to exceed $205,500 to provide California Emergency Solutions and Housing Operating Support for Emergency Housing Intervention services for the contract term starting November 1, 2019, through June 30, 2021, renewable for one additional one-year term.

 

7.

Pursuant to Contract Policy Manual Section 3.4-114, authorize the OC Community Resources Director or designee to exercise contingency contract cost increases, not to exceed a total of 10 percent of the contract amounts for the first year of each of the contracts that are approved through this Agenda Staff Report, for the entire term of the contract, including renewals, and within the scope of work set forth in the contracts.  The use of these contingency contract cost increases are subject to approval requirements established by the County Procurement Officer.

 

 

 

 

SUMMARY:

 

Approval of California Emergency Solutions and Housing contracts with procured providers will increase rental assistance and housing relocation and stabilization services, flexible housing subsidy funds and operating support of emergency shelter services for the homeless population in Orange County for FY 2019-20 and FY 2020-21.

 

 

BACKGROUND INFORMATION:

 

The California Emergency Solutions and Housing Program (CESH) is a new program established by California Senate Bill 850 Housing (SB 850), funded with a portion of Senate Bill 2 Building and Jobs Act (SB 2) homeless revenue and remaining California Emergency Solutions Grant funds, and designates the Department of Housing and Community Development (HCD) to administer the program. CESH is designed to implement activities that address the needs of individuals and families experiencing homelessness to assist them in transitioning to permanent housing as quickly as possible. HCD grants CESH funds to eligible applicants in the form of five-year grants.

 

The Orange County Continuum of Care (CoC) designated the County of Orange (County) as the Administrative Entity to administer CESH funding in collaboration with the CoC during the CoC Board meeting on August 22, 2018. On September 25, 2018, the Board of Supervisors (Board) approved OC Community Resources (OCCR) to submit a grant application for CESH funding in the amount of $1,948,684. The County submitted the CESH application to HCD on October 15, 2018.

 

On January 11, 2019, OCCR was notified of the CESH program award in the amount of $1,948,684. Of the CESH program award received, $1,851,250 is dedicated to eligible activities under the CESH guidance, with the remaining amount of $97,434 (five percent) to be used for administrative costs by OCCR.  The County and the state finalized the State’s Standard CESH Agreement on July 26, 2019, and the Board approved the grant award acceptance on August 27, 2019.

 

On February 19, 2019, OCCR released a Request for Proposal (RFP) on the County’s online bidding system, known as BidSync, to select subrecipients for the CESH funds in the amount of $1,851,250. OCCR sent an additional notification of the release of the RFP to the provider community through the 2-1-1 Orange County listserv and included BidSync information for those interested in applying.  The RFP presented funds for the following service activities:

 

Activity Type

Description

Amount

Activity #1

Rental assistance, housing relocation and stabilization services

$425,250

Activity #2

Operating subsidies and flexible housing subsidy funds

$650,500

Activity #3

 

Operating support for emergency housing interventions, including, but not limited to:  Navigation Centers, Street Outreach Services and Shelter Diversion

$775,500

 

The eligible activities were prioritized based on local needs and in coordination with the System of Care that optimizes performance goals and works to close gaps in care.  Selected projects demonstrate Regional Service Planning Area (North, Central and South Orange County regions) and Countywide collaboration as well as maximization of funds by delivering client-centered services.

 

On March 19, 2019, OCCR received a total of 15 proposals in response to the RFP, with each proposal detailing their specialized approach to implementing programs based on the eligible activities. The submitted proposals were evaluated and scored by a designated evaluation committee based on qualifications and expertise related to the subject matter as noted in Attachment A, Written Summarized Score Sheet.  The evaluation committee recommended that OCCR proceed with negotiations with six top-ranked proposers, as listed below, under the various activity types identified within the RFP.

 

1)  Orange County United Way (OCUW)

2)  Interval House

3)  Families Forward

4)  Grandma’s House of Hope

5)  Fullerton Interfaith Emergency Services (FIES) dba Pathways of Hope

6)  Mercy House Living Centers, Inc. (Mercy House)

 

The contract negotiations with Orange County United Way are ongoing and will be brought to the Board at a later date.

 

OCCR conducted due diligence on the proposers.  Reference checks were satisfactory and completed with the following organizations for each of the five top-ranked proposers:

 

Proposers

Completed reference checks

Interval House

1)  City of Huntington Beach Office of Business Development

2)  City of Santa Ana Community Development

3)  City of Long Beach Department of Health & Human Services

 

Families Forward

1) U.S. Department of Housing and Urban Development, Community Planning and Development

 

Grandma’s House of Hope

1)  California Office of Emergency Services, Victims of Crime Act Funds

 

FIES dba Pathways of Hope

1)  Families Forward

 

Mercy House

1)  City of Santa Ana, Homeless Services

 

 

On June 26, 2019, the CESH funding recommendations were approved by the CoC Board. The following table reflects the RFP applicant recommendations.

 

ACTIVITY #1

Rental Assistance and Housing Stabilization

Applicant

Project Details

Interval House

Provide rental assistance, deposits and relocation and stabilization services focusing on domestic violence populations in Orange County. Project to serve 10 households.

 

ACTIVITY #2

Flexible Housing Subsidy Funds

Applicant

Project Details

Families Forward

Support the operation of the Affordable Housing Program, which provides housing and supportive services to homeless low-income Orange County families with dependent children; provide vacancy payments and bridge housing for families in the South Service Planning Area. Project to serve 53 households.

 

ACTIVITY #3

Operating Support for Emergency Housing Intervention

Applicant

Project Details

Interval House

Provide emergency shelter, navigation center and supportive services for transition to permanent housing for domestic violence populations in Orange County. Project to serve 75 persons.

Grandma's House of Hope

Provide emergency housing interventions and supportive services for trauma victims in the North Service Planning Area. Project to serve 45 persons.

FIES dba Pathways of Hope

Support the New Vista and Via Esperanza navigation centers with shelter, case management and supportive services in the North Service Planning Area. Project to serve 280 persons.

Mercy House

Provide emergency shelter facilities, housing navigation and supportive services for families in Orange County. Project to serve 300 persons.

 

OCCR is asking the Board to approve these CESH recommendations to enter into contracts with the identified recipients to continue to build out the System of Care.

 

These homeless services contracts are urgent in nature due to the need to quickly provide persons experiencing homelessness connections to benefits and services.  In order to expedite the administration of CESH funds, OCCR is bringing this contract to the Board less than 30 days prior to the contract commencement date. Approval of these contracts will ensure service delivery efficiency and continuity and increase services to individuals and families experiencing homelessness in our community.

 

 

 

FINANCIAL IMPACT:

 

The State of California’s allocation of CESH grant funding covers the collective $1,175,750 in contracts presented to the Board for approval in this agenda item. Additional contracts in the amount of $675,500 are being prepared and will be presented to the Board at a later date.  The total of these planned contracts and the $97,434 allowed for County administrative costs amounts to the full CESH program award of $1,948,684.

 

Appropriations for these Contracts are included in the Budget Control 012, FY 2019-20 Budget and will be included in the budgeting process for future years.

 

 

 

STAFFING IMPACT:

 

N/A

 

ATTACHMENT(S):

 

Attachment A – Written Summarized Score Sheet
Attachment B – Interval House contract #19-23-0070-CESH
Attachment C – Families Forward contract #19-23-0069-CESH
Attachment D – Interval House contract #19-23-0071-CESH
Attachment E – Grandma’s House of Hope contract #19-23-0067-CESH
Attachment F – Fullerton Interfaith Emergency Services dba Pathways of Hope contract #19-23-0068-CESH
Attachment G – Mercy House Living Centers, Inc. contract #19-23-0066-CESH
Attachment H – Contract Summary Form