Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  19-000865

 

MEETING DATE:

10/08/19

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Social Services Agency   (Approved)

Department contact person(s):

Alyson Piguee (714) 245-6190 

 

 

Claudia Juarez (714) 541-7409

 

 

Subject:  Accept Child Abuse Treatment Program Grant Funds and Approve Second Amendment

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost: $256,140

Annual Cost: FY 2020-21 $170,760

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: N/A

    Current Fiscal Year Revenue: See Financial Impact Section

  Funding Source: See Financial Impact Section

County Audit in last 3 years: No

 

 

    Prior Board Action: 09/13/2016 #31, 11/10/2015 #30, 07/14/2015 #35

 

RECOMMENDED ACTION(S):

 

 

1.

Authorize the Chair of the Board of Supervisors to accept the California Governor's Office of Emergency Services Child Abuse Treatment Program grant funds in the amount of $355,750 for the grant funding period of October 1, 2019, through December 31, 2020.

 

2.

 

Approve Second Amendment to the Agreement with Olive Crest and Child Guidance Center, Inc. for the Provision of Comprehensive Treatment Services to Child Victims of Abuse and Violence, to extend contract term to December 31, 2020, and increase contract amount by $71,150, for the period of October 1, 2019, through December 31, 2020, for a new annual obligation of $426,900, and a revised total maximum obligation of $1,928,727 for the period of November 10, 2015, through December 31, 2020.

 

3.

Authorize the Social Service Agency Director, or designee, to sign and execute all documents and amendments related to the acceptance and administration of the Governor's California Office of Emergency Services Child Abuse Treatment Program grant funds, without modifying the terms and conditions of the grant through December 31, 2020.

 

 

 

 

SUMMARY:

 

Acceptance of the Governor's California Office of Emergency Services Child Abuse Treatment Program grant funds and approval of the Second Amendment to the Agreement with Olive Crest and Child Guidance Center, Inc. will provide continued therapy, advocacy and support to child victims of abuse and neglect.

 

 

BACKGROUND INFORMATION:

 

The Social Services Agency (SSA) is requesting the Board of Supervisors’ (Board) acceptance of the California Governor's Office of Emergency Services (Cal OES) Child Abuse Treatment (CHAT) Program grant funds and approval of the Second Amendment to the Agreement with Olive Crest and Child Guidance Center, Inc., also known as the CHAT Program Service Providers, for the provision of comprehensive treatment services to child victims of abuse and violence.  SSA has received grant funds to administer the CHAT Program since 2004.  The CHAT Program provides psychotherapy services to child victims of crime, abuse and neglect.  Child victims served through this agreement are those that do not have access to services due to lack of mental health insurance and are not eligible for other programs or services.  Psychotherapy includes individual treatment with adjunct child-specific group treatment when appropriate.

 

In 2015, Cal OES released a Request for Proposal (RFP) for a new five-year cycle of the CHAT Program grant.  This competitive grant was opened to all governmental, private nonprofit and community-based organizations that provide mental health services to child victims of crime, abuse and/or neglect.  Cal OES released the RFP on June 16, 2015, with a submission deadline of July 28, 2015. On July 14, 2015, the Board approved SSA's request to submit a proposal for the CHAT Program grant in collaboration with the CHAT Program service providers.

 

On November 10, 2015, SSA was awarded the CHAT Program grant for the five-year period of October 1, 2015, through September 30, 2020, with a first year grant amount of $225,000.  On November 10, 2015, the Board approved the current Agreement for the CHAT Program with Olive Crest and Child Guidance Center, Inc. for the period of November 10, 2015, through September 30, 2020, with an annual obligation of $355,750, and a total maximum amount of $1,778,750 for the five-year period.

 

On September 13, 2016, the Board approved the First Amendment to the Agreement with Olive Crest and Child Guidance Center, Inc. to increase the contract amount by $78,827, for the period of October 1, 2016, through September 30, 2017, for a new annual obligation of $434,577, and a total maximum obligation of $1,857,577, for the period of November 10, 2015 through September 30, 2020.  On June 15, 2018, SSA exercised a contingency contract cost increase in the amount of $35,575 in order to secure additional funds to pay for existing services.

 

Cal OES requires that an application be submitted annually through a Request for Application (RFA) for subsequent years of grant funding.  The RFA is non-competitive and only current CHAT Program grant recipients are eligible.  On May 30, 2019, Cal OES released the final RFA and extended the grant period by three months from October 1, 2019, through December 31, 2020.  California Department of Social Services has approved SSA’s request to extend this agreement by three months in order to align this agreement with the 15-month grant period.  On August 7, 2019, SSA was notified of being allocated to receive a Federal Fiscal Year (FFY) 2019-20 grant award in the amount of $355,750.  The FFY 2019-20 grant amount of $355,750, plus the County match of $71,150, will result in a revised obligation of $426,000.  The additional funding will be used to reimburse contractors for services rendered during the extended grant period.

 

Outcomes

 

SSA continues to work with the service providers to monitor and address the children's progress with treatment goals through the use of evidence-based therapeutic assessment tools.  An outcomes measurement tool is used to assess clients emotional well-being entering into the CHAT Program and upon exiting services.

 

CHAT Program Outcomes – Young Child and Youth Data (2016-2018)

 

Young Children Ages 5 to 9

(Pre/Post Tests completed by 41 enrolled clients)

Pre

Post

Improvement

Respondents felt their friends care about them when times are hard (e.g., when they are sick or done something wrong).

49%

71%

22%

Respondents felt their parent(s)/caregiver(s) know a lot about them (e.g., what makes you happy, what makes you scared).

66%

76%

10%

Respondents know where to go to get help.

56%

65%

9%

 

 

Youth Ages 10 to 17

(Pre/Post Tests completed by 93 enrolled clients)

Pre

Post

Improvement

Respondents felt they were able to solve problems without harming themselves or others (e.g., by using drugs and/or being violent).

39%

56%

17%

Respondents felt they had people to look up to.

58%

70%

12%

Respondents felt they knew where to go in the community to get help.

48%

69%

21%

 

Subcontracts

 

This contract does not currently include subcontractors or pass through to other providers.  See Attachment C for Contract Summary Form.

 

 

 

FINANCIAL IMPACT:

 

Appropriations and Revenue for this Agreement are included in Budget Control 063, Social Services Agency's FY 2019-20 Budget.

 

Cal OES waived the 20 percent cash/in-kind match for the three-month grant extension period, so there is no additional increase in the SSA's originally budgeted match.

 

The grant amount of $355,750 covers a 15-month period, a monthly average of $23,717.  For FY 2019-20, the Current Fiscal Year Revenue, covering the period of October 1, 2019 through June 30, 2020, is $213,453.

 

Because the term of the Agreement aligns with the federal fiscal year, the Current Fiscal Year amounts and Annual Year Cost are staggered over two County fiscal years.  The Current Year Cost for the period of October 1, 2019, through June 30, 2020, is $256,140.  The Annual Year Cost for FY 2020-21 will be $170,760, which will cover the period of July 1, 2020, through December 31, 2020.

 

This Agreement is funded at 83.33 percent federal and 16.67 percent Other.  Federal dollars are comprised of Cal OES Grand funds.  Other funding consists of Children's Trust funds.

 

Program

Federal

Other

Total

Cal OES Grant

$      355,750

$                   0

$             355,750

Children's Trust Fund

$                 0

$          71,150

$               71,150

Total

$      355,750

$          71,150

$             426,900

Funding Ratio

83.33%

16.67%

100%

 

Contingency of Funds

 

The CHAT Agreement includes provisions that the Agreement is contingent upon the availability of funds and inclusion of sufficient funds in the budget approved by the Board for each fiscal year the Agreement remains in effect or operation.  In the event such funding is terminated or reduced, the County may terminate the Agreement, reduce the County's maximum obligation or modify the Agreement, without penalty.

 

 

 

 

STAFFING IMPACT:

 

N/A

 

ATTACHMENT(S):

 

Attachment A - Second Amendment to Agreement with Child Guidance Center and Olive Crest
Attachment B - Second Amendment to Agreement with Child Guidance Center and Olive Crest Redline
Attachment C - Contract Summary Form