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Agenda Item
ASR
Control 07-001929 |
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MEETING DATE: |
09/11/07 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
Resources and Development Management Department (Approved) |
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Department contact
person(s): |
Scott Thomas, (714) 834-6778 |
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Parker Hancock, (714) 834-6666 |
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Subject: Harbors, Beaches and Parks Strategic
Plan
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ceo Concur |
County
Counsel Review |
Clerk of the Board |
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Concur |
Approval Not Required |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost:
N/A |
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Staffing Impact: No |
# of Positions:
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Sole Source:
N/A |
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Current Fiscal Year Revenue: N/A |
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Funding Source: N/A |
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Prior Board Action: October
25, 2005, December 13, 2005, March 14, 2006, November 21, 2006 and May 1,
2007. |
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RECOMMENDED ACTION(S)
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1. |
Approve the Harbors, Beaches and Parks Strategic Plan. |
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2. |
Approve Orange County Parks ("OC Parks") as the new name for Harbors, Beaches and Parks (HBP). |
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3. |
Approve HBP Evaluation Report of the HBP Facilities Inventory Assessment including the staff recommendations regarding the potential ownership and/or operation/maintenance responsibilities for the facilities identified in Exhibit C to appropriate public entities and return to the Board prior to initiating any transfer action. |
SUMMARY:
Approval of the HBP Strategic Plan and related items will support more efficient and effective operation of the County's regional park system.
BACKGROUND INFORMATION:
At the Board's direction, Resources and Development Management Department (RDMD)/Harbors, Beaches and Parks (HBP) has completed the HBP Strategic Plan (Exhibit A). The purpose of the Strategic Plan is to update the vision and mission for HBP and to develop goals, strategies, and performance measures for the next ten years. The Strategic Plan will apply to all of the land and facilities managed by HBP.
The Strategic Plan was prepared with the assistance of the consultant firm of Moore Iacofano Goltsman, Inc. (MIG). Its preparation involved an extensive public outreach program, including a Stakeholders Advisory Committee and community forums as well as telephone and in-park surveys. As part of the planning effort, fiscal and facility assessment analyses were completed by the consultants.
On November 21, 2006, your Board was presented with Phases 1 and 2 of the Strategic Plan (vision, mission and goals and strategies). At this meeting, direction was given to establish an Ad Hoc Committee of the Board to help guide staff through the completion of the Strategic Plan (Phase 3 - Performance Measures and Balanced Scorecard, see Chapter 5 of Exhibit A). On January 30, 2007, an Ad Hoc Committee was formed consisting of Board Chairman Norby and Supervisor Campbell.
On May 1, 2007, the Board was presented with an update on the Strategic Plan and a set of strategic issues identified by the Ad Hoc Committee. Straw votes were taken on each of the issues. The attached table (Exhibit B) identifies the issues, the Ad Hoc Committee's recommendations, the straw votes, and the status of each item.
RDMD recommends that the Ad Hoc Committee's recommendation that the name change for Harbors, Beaches and Parks be considered to be "OC Parks", rather than the "OC Parks and Beaches" name resulting from the straw vote. Exhibit B provides a rationale for the name "OC Parks".
Strategic Plan Phase 3 - Performance Measures and Balanced Scorecard
Phase 3 of the Strategic Plan (Chapter 5 of Exhibit A) consists of a Balanced Scorecard of Performance Measures for HBP. The Balanced Scorecard encompasses four perspectives: Customer, Financial, Internal Processes, and Learning and Growth. Each perspective contains specific metrics, aligning HBP actions to the Strategic Plan's goals and objectives. These metrics will be utilized in evaluating the performance of HBP as the Strategic Plan is implemented.
HBP
Facilities Inventory Assessment – Findings Report
In conjunction with preparation of the Strategic Plan and the need to address the "County's Role" and issues identified by the Ad Hoc Committee, MIG completed the HBP Facilities Inventory Assessment – Findings Report (Exhibit C). The MIG Report evaluated most of HBP's facilities for their consistency with goals and policies of the Recreation and Resources Elements of the County’s General Plan.
The MIG Report found that almost all of the HBP facilities are fully aligned with the goals and policies, covering virtually all of the approximately 38,000 acres that HBP manages. The few facilities described in the report as not being fully aligned are mostly small and/or isolated.
An Evaluation Report of the MIG Report by RDMD/HBP staff (Exhibit C) resulted in the conclusion that ten facilities are not consistent with the County General Plan criteria and, therefore, should be considered for a change in ownership, operations or management. These facilities are identified in the Evaluation Report along with recommendations to investigate their disposition and to assess other HBP facilities. RDMD is requesting the Board receive and file the RDMD/HBP Evaluation Report.
Strategic Plan Appendices
The Strategic Plan is supported by two volumes of appendices. Volume 1 Appendices (on file at the Clerk of the Board) contains the following documents: Appendix A-- Strategic Plan Financial Report; Appendix B-- Separate Department Feasibility Study; Appendix C-- Community Forums Summary Report; Appendix D-- Park Facility Analysis; Appendix E-- Opinion Survey of Orange County Residents; Appendix F-- Park Visitor Survey; Appendix G-- HBP Facility Information; and Appendix H-- Public Meeting Wallgraphics and Summaries. Volume 2 Appendices contains Appendix I, Facilities Inventory Assessment (Exhibit C of this Agenda Staff Report).
Strategic Plan Review
Orange County Historical Commission
The Commission met on August 21, 2007. A memo
documenting the Commission's action has been separately transmitted.
Stakeholder Advisory Committee
The Committee met on August 28, 2007. A memo
documenting the Committee's action has been separately transmitted.
Harbors, Beaches and Parks Commission
The Commission met on August 29, 2007. A memo
documenting the Commission's action has been separately transmitted.
Compliance with the California Environmental Quality
Act (CEQA)
The recommended actions are not a project as defined by CEQA pursuant to Section 15378(b)(2) of the CEQA guidelines (continuing administrative activities, such as general policy and procedure making).
FINANCIAL IMPACT:
N/A
STAFFING IMPACT:
N/A
EXHIBIT(S):
Exhibit A - HBP Strategic Plan
Exhibit B - HBP Strategic Issues Table
Exhibit C - Appendix I of HBP Strategic Plan