Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  16-000998

 

MEETING DATE:

09/13/16

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

2

SUBMITTING Agency/Department:

John Wayne Airport   (Approved)

Department contact person(s):

Barry A. Rondinella (949) 252-5183 

 

 

Lawrence G. Serafini (949) 252-5270

 

 

Subject:  Approve Agreement for Central Utility Plant Performance Analysis

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Consent Calendar

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost: $199,812

Annual Cost: N/A

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: N/A

    Current Fiscal Year Revenue: N/A

  Funding Source: Airport Construction Fund 281: 100%

County Audit in last 3 years: No

 

 

    Prior Board Action: N/A

 

RECOMMENDED ACTION(S):

 

 

1.

Find that the proposed project is Statutorily Exempt from the provisions of the California Environmental Quality Act as a feasibility and planning study pursuant to Section 21080 of the Public Resources Code and Section 15262 of the California Environmental Quality Act Guidelines.

 

2.

Approve Architect-Engineer Agreement with Arup North America, Ltd. in the not-to-exceed amount of $199,812 for the Central Utility Plant Performance Analysis for a term of 150 days.

 

 

 

 

SUMMARY:

 

Approving Architect-Engineer agreement with Arup North America, Ltd. to provide a Central Utility Plant Performance Analysis will provide John Wayne Airport a professional analysis and report on the performance of the central utility plant and cogeneration system which will include recommendations for achieving optimal reliability of airport electrical power, power quality and production efficiency.


 

 

 

BACKGROUND INFORMATION:

 

The John Wayne Airport (JWA) Central Utility Plant (CUP) was placed into service in early 2011. It has four natural gas burning reciprocating engines totaling seven megawatts of electric generation. The CUP produces electrical power, cooling and heating for JWA. The CUP is also connected to the Southern California Edison power grid which provides a secondary source of power for JWA.

 

The Architect-Engineer (A-E) Agreement will provide JWA a professional performance analysis and report on the CUP with recommendations for optimizing plant performance, power reliability and quality and production efficiency. The systems for production of cooling and heating for the terminal buildings are included in the analysis.

 

The findings and recommendations of the A-E will be used by JWA for consideration of improvements for optimizing airport power reliability, quality and efficient production.

 

On April 20, 2016, JWA issued a Request for Qualifications for A-E Services for the Central Utility Plant Performance Analysis. Ten firms submitted Statements of Qualifications (SOQ) which were reviewed by an evaluation panel. On June 9, 2016, the top four scoring firms provided oral presentations. The combined SOQ and oral presentation scores were determined followed by fee negotiations with the top scoring firm, Arup North America, Ltd, resulting in this recommended A-E Services Agreement.

 

JWA staff conducted reference checks on Arup North America, Ltd. and/or their personnel for similar work. The reference checks were with Los Angeles World Airports (LAWA), HMH Energy Resources, Kaiser Permanente, University of California San Francisco, and Sumitomo electric. All references checked revealed satisfactory performance by Arup North America, Ltd.

 

A-E Fee Negotiations Process:

 

JWA staff has negotiated a favorable lump sum fee amount of $199,812 for the agreement. JWA staff prepared an independent fee estimate for performing the level of effort for the scope of work for the agreement. The final negotiated cost proposal from the A-E firm has been compared to the independent fee estimate and found to be fair and reasonable.  This agreement does not include contractors or pass through to other providers.  See Attachment B for Contract Summary Form.

 

A-E Services Insurance:

 

Professional liability insurance is required and the County’s professional liability insurance coverage requirements are being met by the A-E firm.

 

Compliance with CEQA:  The proposed project is Statutorily Exempt from review under the California Environmental Quality Act as a feasibility and planning study pursuant to Section 21080 of the Public Resources Code and Section 15262 of the CEQA Guidelines.

 

 


 

FINANCIAL IMPACT:

 

Appropriations for this project are included in the FY 2016-17 Adopted Budget for Airport Operating Fund 281.

 

The A-E agreement contains language allowing JWA to terminate the agreement, reduce the level of services, and/or renegotiate the levels of services to be provided.

 

 

 

STAFFING IMPACT:

 

N/A

 

ATTACHMENT(S):

 

Attachment A – A-E Agreement – Arup North America, Ltd.
Attachment B – Contract Summary Form
Attachment C – A-E Selection Summary
Attachment D – Scoring Sheets for Statements of Qualifications
Attachment E – Scoring Sheets for Oral Presentations