Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  16-000969

 

MEETING DATE:

09/13/16

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Sheriff-Coroner   (Approved)

Department contact person(s):

Adam Powell (714) 647-1833 

 

 

Bruce Houlihan (714) 834-6380

 

 

Subject:  Approve NicheVision Forensics LLC Contract

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Consent Calendar

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost: $282,250

Annual Cost: N/A

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: No

    Current Fiscal Year Revenue: N/A

  Funding Source: See Financial Impact Section

County Audit in last 3 years: No

 

 

    Prior Board Action: N/A

 

RECOMMENDED ACTION(S):

 

Authorize the County Purchasing Agent or authorized Deputy to execute contract with NicheVision Forensics LLC for the one-time purchase, delivery, installation, training and maintenance of one probabilistic genotyping DNA analysis software system, including 10 licenses, in the not to exceed amount of $282,250, effective upon Board of Supervisors approval for a one year period.

 

 

 

SUMMARY:

 

Approval of the contract with NicheVision Forensics LLC will allow the Sheriff-Coroner to purchase one probabilistic genotyping DNA analysis software system that will enhance the analytical capabilities of the Orange County Crime Laboratory for DNA mixtures interpretation.

 

 

BACKGROUND INFORMATION:

 

The Orange County Crime Laboratory (OC Crime Lab) services over 30 law enforcement agencies including the California Highway Patrol and the Sheriff-Coroner Department (Sheriff), and supports all forensic evidence collection, evaluation and interpretation within the County of Orange.  Crime laboratories rely on the most current technology to provide more definitive results and to manage workload.  The OC Crime Lab currently analyzes all biological samples obtained in crimes as requested, including sexual assaults and homicides. 

 

National crime laboratories are experiencing limitations with current methods when interpreting complex DNA mixtures.  Recognizing the need for new tools and techniques, the national and international forensic science community is implementing probabilistic genotyping as the appropriate solution.  Without probabilistic genotyping software, DNA results on certain types of complex mixtures yielded data that could not be used to aid an investigation.  Additionally, the time, effort and cost to obtain this data would be lost.  The need to include and/or exclude a possible suspect on an evidence item is critical to any investigation.  Probabilistic genotyping software will allow the OC Crime Lab utilize this data and provide critical answers to many OC law enforcement investigations.  This data will also be used in court proceedings to aid the jury in deciding guilt or innocence. 

 

An Invitation for Bid process was initiated for the probabilistic genotyping DNA analysis software system, and two bids were received and evaluated.  The bids were from NicheVision Forensics LLC at $282,250 and Cybergenetics at $112,179.  Cybergenetics was non-responsive on two items on the Invitation for Bid, and so it was disqualified.  See Attachment B for Bid Recap.  The County has had prior experience working with this vendor and it performed satisfactorily. 

 

The Sheriff requests Board of Supervisors (Board) approval to purchase, deliver, install, and train a probabilistic genotyping DNA analysis software system, including 10 concurrent licenses, for use in the OC Crime Lab, in an the amount not to exceed $282,250, effective upon Board approval for a one year period, as noted in the Recommended Action section.  This contract does not include subcontractors or pass through to other providers.  See Attachment C for Contract Summary.

 

 

 

FINANCIAL IMPACT:

 

The purchase is funded 100% through the National Institute of Justice through the FY 2016 DNA Capacity Enhancement and Backlog Reduction Program Grant. Appropriations and revenue for this budgeted one-time purchase are included in the Sheriff's FY 2016-17 Adopted Budget for Budget Control 060.  The purchase agreement contains language allowing the Sheriff-Coroner Department to terminate the contracts without penalty with cause or after 30 days of written notice without cause in the event that funding is reduced and/or not available to continue funding the agreements.

 

 

 

STAFFING IMPACT:

 

N/A

 

 

ATTACHMENT(S):

 

Attachment A - Agreement MA-060-16012444
Attachment B - Bid Recap
Attachment C - Contract Summary Form