Agenda Item

AGENDA STAFF REPORT

 

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ASR Control 16-000935

 

MEETING DATE:

09/13/16

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Sheriff-Coroner†† (Approved)

Department contact person(s):

Adam Powell (714) 647-1833

 

 

Bruce Houlihan (714) 834-6380

 

 

Subject: Approve Contract with ScannBI Technology USA for Evofinder System

 

††††† ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

††† Budgeted: No

Current Year Cost: $268,023.25

Annual Cost: N/A

 

 

 

††† Staffing Impact:

No

# of Positions:

Sole Source: No

††† Current Fiscal Year Revenue: N/A

Funding Source: See Financial Impact Section

County Audit in last 3 years: No

 

 

††† Prior Board Action: 12/17/2013 #9

 

RECOMMENDED ACTION(S):

 

Authorize the County Purchasing Agent or authorized Deputy to approve contract with ScannBI Technology USA for the purchase of one Evofinder System in the amount of $268,023.25, including installation and training, effective upon Board of Supervisors approval.

 

 

 

SUMMARY:

 

Approval of the contract with ScannBI Technology USA will allow the Sheriff-Coroner Department to purchase one Evofinder System for use in automated ballistic identification needed for crime investigations.

 

 

BACKGROUND INFORMATION:

 

The Sheriff-Coroner Department's (Sheriff's) Orange County (OC) Crime Lab identified ballistic identification equipment which would assist in providing investigative leads and physical evidence examination for trial in firearms related crimes.The intended purchase was submitted for bid and ScannBI Technology USA was the sole bidder.On December 17, 2013, the Board of Supervisors (Board) approved the purchase of an Evofinder System from ScannBI Technology USA.The Evofinder System is a single desktop-size unit with software and hardware designed for use in a forensic science laboratory with applications for capturing bullet and cartridge case images in both 2D and 3D, capturing high quality 2D and 3D digital images of the entire surface of bullets and fragments as well as cartridge cases.The Evofinder System supplies an integrated database that catalogs bullet and cartridge case images; collects and searches against metadata; allows for searching of different kind of markings; allows for searching and cataloging of bullet striations, land and groove impressions; and includes full searching of captured images against the database.The Evofinder System has proven technology with established cartridge and bullet databases in use.

 

The Sheriff has experienced an increased need for ballistic identification.During the last year, over 50 hits have resulted, including unprecedented bullet-to-bullet cold-hits from the OCBULL3T project.The advancements from this system are significantly increasing information for case investigators, but all prior casework evidence must be scanned using the high-resolution 3D technology to make it available for database searching. This purchase will decrease the processing time for this casework. The intended purchase was submitted for bid and ScannBI Technology USA was the sole bidder.The County has had successful experience in working with this vendor.In addition to the purchase of the Evofinder System, ScannBI Technology USA will also provide 32 hours of on-site training for four firearms examiners and a supervisor.Subject matter of training will include bullet image capture, cartridge case capture for centerfire and rimfire mark searching and comparison, and correlation review between cases involving firearms.The purchase price also includes a five year warranty.

 

The forensic analysis and casework examination capabilities benefit all law enforcement stakeholders in the County.The Sheriff requests that the Board approve the County Purchasing Agent or authorized Deputy to execute the contract with ScannBI Technology USA for the purchase, installation, and training for one Evofinder System in the amount of $268,023.25.This contract does not include subcontractors or pass through to other providers.See Attachment B for Contract Summary.

 

 

 

FINANCIAL IMPACT:

 

Appropriations and revenue for this agreement are included in the Sheriff-Coronerís FY 2016-17 Adopted Budget for Budget Control 139, Sheriff Narcotics Program - California Multi-Jurisdictional Methamphetamine Enforcement Team Asset Forfeitures/Department of Treasury Funds.A Quarterly Budget Adjustment will be submitted first quarter to budget this equipment purchase.This agreement contains language allowing the Sheriff-Coroner Department to terminate the contract or reduce the level of services without penalty with cause or without cause in the event that funding is reduced and/or not available to continue funding the agreement.

 

 

 

STAFFING IMPACT:

 

N/A

 

ATTACHMENT(S):

 

Attachment A - Contract MA-060-17010050
Attachment B - Contract Summary Form