Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  16-000876

 

MEETING DATE:

09/13/16

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Social Services Agency   (Pending)

Department contact person(s):

Alyson Piguee (714) 245-6190 

 

 

Randy Balduck (714) 245-6236

 

 

Subject:  Accept Child Abuse Treatment Program Grant Funds and Approve Amendment

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost: $325,933

Annual Cost: FY 2017-18  $108,644

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: No

    Current Fiscal Year Revenue: $216,047

  Funding Source: See Financial Impact Section

County Audit in last 3 years: No

 

 

    Prior Board Action: 11/10/2015 #30, 07/14/2015 #35

 

RECOMMENDED ACTION(S):

 

 

1.

Authorize the Chair of the Board of Supervisors to accept the California Governor's Office of Emergency Services Child Abuse Treatment Program grant funds in the amount of $288,062 for the grant funding period of October 1, 2016, through September 30, 2017.

 

2.

 

Approve First Amendment to the Agreement with Olive Crest and Child Guidance Center, Inc., to increase contract amount by $78,827, for the period of October 1, 2016, through September 30, 2017, for a new annual obligation of $434,577, and a total maximum obligation of $1,857,577 for the period of November 10, 2015, through September 30, 2020.

 

3.

Authorize the Social Service Agency Director, or designee, to sign and execute all documents and amendments related to the acceptance and administration of the Governor's California Office of Emergency Services Child Abuse Treatment Program grant funds, without modifying the terms and conditions of the grant through September 30, 2020.

 

4.

Authorize the Social Services Agency Director, or designee, to exercise a contingency contract cost increase not to exceed a total of 10% for the first year Agreement amount for the entire term of the Agreement in accordance with Contract Policy Manual Section 3.3-113 and Section 3.4-105(3).

 

 

 

 

 

SUMMARY:

 

Acceptance of the Governor's California Office of Emergency Services Child Abuse Treatment Program grant funds and approval of the First Amendment to the Agreement with Olive Crest and Child Guidance Center, Inc. will provide continued therapy, advocacy and support to child victims of abuse and neglect.

 

 

 

BACKGROUND INFORMATION:

 

The Social Services Agency (SSA) is requesting your Board’s acceptance of the California Governor's Office of Emergency Services (Cal OES) Child Abuse Treatment (CHAT) Program grant funds and approval of the Amendment to the Agreement with Olive Crest and Child Guidance Center, Inc., also known as the CHAT Program Service Providers, for the provision of comprehensive treatment services to child victims of abuse and violence.  SSA has received grant funds to administer the CHAT Program since 2004. The CHAT Program provides psychotherapy services to child victims of crime, abuse and neglect.  Child victims served through this agreement are those that do not have access to services due to non-availability of services, lack of resources, lack of mental health insurance and non-eligibility for other programs or services.  Psychotherapy includes individual treatment with adjunct child specific group treatment when appropriate.

 

In 2015, Cal OES released a Request for Proposal for a new five-year cycle of the CHAT Program grant.  This competitive grant was opened to all governmental, private nonprofit and community-based organizations that provide mental health services to child victims of crime, abuse and/or neglect.  Cal OES released the Request for Proposal on June 16, 2015, with a submission deadline of July 28, 2015. On July 14, 2015, your Board approved SSA's request to submit a proposal for the CHAT Program grant in collaboration with the CHAT Program Service Providers.

 

On November 10, 2015, SSA was awarded the CHAT grant for the five-year period of October 1, 2015, through September 30, 2020, with a first year grant amount of $225,000.  On November 10, 2015, your Board approved the current Agreement for the CHAT Program with Olive Crest and Child Guidance Center, Inc. for the period of November 10, 2015, through September 30, 2020, with an annual obligation of $355,750, and a total maximum amount for the five year period of $1,778,750.

 

Cal OES requires that an application be submitted annually through a Request for Application (RFA) for subsequent years of grant funding.  On July 11, 2016, Cal OES released the RFA for continued funding for the period of October 1, 2016, through September 30, 2017.  The RFA is non-competitive and only current CHAT grant recipients are eligible.  SSA was notified of being allocated to receive a Federal Fiscal Year (FFY) 2016-17 grant award in the amount of $288,062.  As the grant award exceeds the amount received for the first year, an amendment to the agreement with the CHAT Program Service Providers is required. Cal OES requires a cash and/or in-kind match equal to 20% of the total project cost.  Federal monies cannot be used to meet the match requirement.  The match amount based on the higher grant award for FFY 2016-17 is $72,015. 

 

SSA is also requesting authorization to exercise a contingency cost increase in the event Cal OES provides SSA with additional funding, or if a County match is required in the event Contractor leverages grant funding to augment services.  Should the contingency contract cost increase be implemented, this cost will be covered by SSA's approved budget.  Any increases to the contract will require no additional Net County Cost.

 

Due to the delayed receipt of the CAL OES grant award notification, SSA is submitting this item for your Board’s approval less than 30 days prior to the effective date of the Amendment.

 

Outcomes

 

The CHAT Program Service Providers continue to provide satisfactory services and meet the County's expectations regarding collaboration and service delivery.  Services provided under this Agreement align with the Safe Homes and Communities and Child Welfare indicators reported in the 21st Annual Report on the Conditions of Children in Orange County.  Reported outcomes indicate the CHAT Grant Service Providers met or exceeded all of their contractual goals for the period of October 1, 2014, through September 30, 2015.  The contract goals, as mandated by Cal OES, are noted below.

 

Cal OES

Mandated Objectives

 

Projected Participant Goal

Participants Served FFY 14-15

 

Percent Achieved

Psychotherapy Services

165

170

103%

Information on Crime Victim Compensation

165

198

120%

Assistance in Helping the Child to Participate in Criminal Justice System

10

11

110%

 

The CHAT Program Service Providers are on-track to meet the County's expectations regarding collaboration and service delivery for the current period of November 10, 2015, through September 30, 2016. The outcomes listed below are through June 30, 2016:

 

 

 

Cal OES

Mandated Objectives

 

Annual Projected Participant Goal

Participants Served November 10, 2015 - June 30, 2016 (Eight-Month Period)

Percent

Achieved Through

June 30, 2016

(Eight-Month Period)

Psychotherapy Services

160

114

71%

Information on Crime Victim Compensation

160

109

68%

Assistance in Helping the Child to Participate in Criminal Justice System

7

0

0%

 

It should be noted that due to the delay in being notified by Cal OES of receiving the grant, services did not begin until November 10, 2015.  The "Assistance in Helping the Child to Participate in the Criminal Justice System" only pertains to participants that are actively involved in criminal proceedings, which is a small population of the participants served.

 

SSA will continue to work with the service providers to monitor and address the children's progress with treatment goals through the use of evidenced based therapeutic assessment tools.  Additionally, an outcomes measurement tool is currently being developed that will assess clients emotional well-being entering into the CHAT Program and upon exiting services.  The outcomes measurement tool is expected to be utilized by the CHAT Program Service Providers for FFY 2016-17. The Amendment to the Agreement includes Annual Projected Participant Goal numbers commensurate with the increased funding.

 

 

 

FINANCIAL IMPACT:

 

Appropriations and Revenue for this Agreement are included in the FY 2016-17 Adopted Budget.

 

This Agreement is funded at 80.67% Federal, 2.76% State and 16.57% Other. Federal and State dollars are comprised of Cal OES Grant, Promoting Safe and Stable Families (PSSF) and 2011 Realignment.  Other funding consists of the Children's Trust and Wraparound Trust Funds.  Wraparound funding is made up of 40% State and 60% County dollars and can only be reinvested in children's programs.  While the current grant is for FFY 2016-17, SSA will continue to apply for this grant for the remaining three years of the contract and anticipates a minimum award of $225,000 each year.

 

Projected Funding by Program

 

Program

Projected Usage

Federal

State

Other

Total

 

 

Cal OES Grant

66.29%

$288,062

$0

$0

$288,062

 

 

Children's Trust Fund

12.94%

$0

$0

$56,250

$56,250

 

 

PSSF

14.38%

$62,500

$0

$0

$62,500

 

 

2011 Realignment

2.76%

$0

$12,000

$0

$12,000

 

 

Wraparound

3.63%

$0

$0

$15,765

$15,765

 

 

Total

 100%

$350,562

$12,000

$72,015

$434,577

 

 

Funding Ratio

 

80.67%

2.76%

16.57%

100%

 

 

 

Contingency of Funds

The contractor is aware that funding or portions of the funding of this Amendment to the Agreement may be contingent upon the State budget, receipt of funds from and/or obligation of funds by the Federal government to the State and from the State to the County and inclusion of sufficient funding for the services hereunder in the budget approved by the County's Board of Supervisors for the fiscal year covered by this Agreement.  If such approval, funding or appropriations are not forthcoming or are otherwise limited, the Agreement in this agenda item contains language which permits the County to immediately terminate, reduce or otherwise modify the Agreement without penalty.

 

 

 

STAFFING IMPACT:

 

N/A

 

 

 

ATTACHMENT(S):

 

Attachment A - First Amendment to Agreement with Child Guidance Center and Olive Crest
Attachment B - Mark Up First Amendment to Agreement with Child Guidance Center and Olive Crest
Attachment C - Contract Summary Form