Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  16-000699

 

MEETING DATE:

09/13/16

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

4

SUBMITTING Agency/Department:

OC Public Works   (Approved)

Department contact person(s):

Shane Silsby (714) 667-9700 

 

 

Dylan Wright (714) 834-4122

 

 

Subject:  Advertise Olinda Alpha Landfill Front Slope Improvement Project Phase II

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

No Legal Objection

Consent Calendar

 

 

3 Votes Board Majority

 

 

 

    Budgeted: N/A

Current Year Cost: N/A

Annual Cost: N/A

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: N/A

    Current Fiscal Year Revenue: N/A

  Funding Source: OC Waste & Recycling Enterprise Fund 299: 100%

County Audit in last 3 years: No

 

 

    Prior Board Action: 3/3/2009 #22

 

RECOMMENDED ACTION(S):

 

 

1.

Find that Final Environmental Impact Report No. 588 for the Regional Landfill Options for Orange County Strategic Plan – Olinda Alpha Landfill Implementation, previously certified by the Board of Supervisors on April 17, 2007, reflects the independent judgment of the County of Orange and satisfies the requirements of CEQA for the Front Slope Improvement Project Phase II, which is a necessarily included element contemplated as part of the whole of the action. 

 

a.

The circumstances of the project are substantially the same as Final Environmental Impact Report No. 588, which adequately addressed the effects of the proposed project; no substantial changes have been made in the project; no substantial changes in the circumstances under which the project is being undertaken have occurred; and no new information of substantial importance to the project, which was not known or could not have been known when the previous Environmental Impact Report No. 588 was adopted, has become known; and no further environmental review is required.

 

b.

Environmental Impact Report No. 588 is adequate to satisfy the requirements of CEQA for the proposed project.

 

c.

All mitigation measures are fully enforceable pursuant to CEQA (Public Resources Code) Section 21081.6(b) and have either been adopted as conditions, incorporated as part of the project design, or included in the procedures of project implementation.

 

2.

Approve plans, specifications and bid documents for the Front Slope Improvement Project Phase II, which are on file with the Clerk of the Board.

 

3.

Authorize the Clerk of the Board to advertise the Front Slope Improvement Project Phase II for bids and set 2:00 p.m., November 2, 2016, as the time and date for bid opening, unless extended pursuant to Public Contract Code Section 4104.5.

 

 

 

 

SUMMARY:

 

Approval of bid documents for the Front Slope Improvement Project Phase II at Olinda Alpha Landfill and authorizing the Clerk of the Board to advertise the Front Slope Improvement Project Phase II for bids will support continued operations and compliance with State and Federal regulations at the Olinda Alpha Landfill.

 

 

BACKGROUND INFORMATION:

 

OC Waste and Recycling is responsible for managing the County’s solid waste disposal system including the North Region Landfills that consist of the active Olinda Alpha Landfill and 10 closed solid waste disposal sites. The Olinda Alpha Landfill was opened in 1960 to meet the solid waste disposal needs of the northern portion of Orange County. 

 

The Front Slope Improvement Project Phase II (Project) is comprised of two stages: (1) partial final closure of the front slope, associated modifications to the landfill gas collection system and drainage facilities, extension of the existing water line for landfill operations and irrigation and landscaping; and (2) construction of sedimentation basins to meet new water quality requirements and portions of the closure and landscaping that could not be constructed during Phase I. The partial final closure includes placing four feet of soil from the existing soil stockpile onto the front slope; the remaining soil will be relocated from the active fill area to allow for continued landfilling operations. Placement of stockpile soil for the partial final cover will reduce costs in the future by avoiding double-handling and extension of the operations water line will reduce costs by reducing water truck fuel usage. Landscaping will provide an aesthetic benefit to neighboring communities.

 

The second stage includes the portion of the Project for which OC Waste and Recycling must obtain a Section 10A Permit from the United States Fish and Wildlife Service (USFWS) to remove coastal sage scrub (CSS) that is occupied by the California gnatcatcher, a federally threatened bird species.  This includes an area designated for a new concrete-lined desilting basin (Basin C), a small landfill cover area (Phase I) and a proposed landscaping area. OC Waste and Recycling will not construct in these areas until the Section 10A Permit has been received from the USFWS. OC Waste and Recycling submitted the Habitat Conservation Plan for the Section 10A Permit to the USFWS in July 2016 and anticipates receiving the permit by July 2017.  OC Waste and Recycling is also required to provide compensatory mitigation for all CSS removed by the Project.

 

OC Waste and Recycling is requesting Board of Supervisors (Board) approval to advertise the Project prior to obtaining final regulatory approvals from USFWS and South Coast Air Quality Management District (SCAQMD) per Design and Construction Procurement Policy Manual, Section 6.6. The Director of OC Waste and Recycling recommends proceeding with advertisement prior to approval due to the time constraints related to relocating the stockpile and the likelihood of receiving the permit approvals prior to construction of the associated improvements. On March 3, 2009, the Board approved a sole source agreement with the Puente Hills Habitat Preservation Authority (Habitat Authority) to restore 15 acres of CSS within the Habitat Authority’s conservation area located in South Whittier.  The habitat mitigation project was extremely successful and the Habitat Authority was able to achieve sign-off from the biological regulatory agencies after only five years.  To provide compensatory mitigation for the Front Slope Improvement Project Phase II and the construction of Basin C, OC Waste and Recycling is proposing to enter into another sole source agreement with the Habitat Authority for a CSS mitigation project that is very similar to the mitigation effort previously approved.

 

The risk of proceeding prior to the approval of the Section 10A permit is that elements of the Project would need to be delayed or deleted if ultimately not approved. The construction of Basin C, the small Phase I cover area and the landscaping area are the elements that would be impacted. However, waiting to advertise construction of Basin C until the permit has been approved would risk compliance with the new National Pollutant Discharge Elimination System Industrial General Permit water quality standards. Receiving the permit is likely, as an OC Waste and Recycling biological consultant has been working closely with USFWS on the Project. To mitigate for the possibility of denial or delay, the work in the affected areas is listed as deletable in the bid schedule and the specifications require phasing of the construction.

 

In addition to the Section 10A permit, OC Waste and Recycling is required to obtain a Rule 1150 Waste Excavation Permit from SCAQMD for the removal and reconsolidation of waste excavated during the Project. Although the permit can take several months to be approved, the application cannot be submitted without final estimated refuse excavation quantities and construction start date, which generally does not occur until the final design stage. The Waste Excavation Permit application, which was submitted in July 2016, is ministerial in nature and generally approved as submitted.

 

Compliance with CEQA: The Project is a necessarily included element of the project considered in Final Environmental Impact Report No. 588, for the continued operation and expansion of the Olinda Alpha Landfill, partial final closure of the landfill and expansion of storm water drainage and sediment control facilities. No substantial changes have been made in the Project, no substantial changes in the circumstances under which the Project is being undertaken have occurred; and no new information of substantial importance to the Project, which was not known or could not have been known when the Final Environmental Impact Report No. 588 was certified, has become known. Therefore, no further environmental review is required. Final Environmental Impact Report 588 is on file with the Clerk of the Board. Final Environmental Impact Report has been on file with the Clerk of the Board since it was approved on April 17, 2007.

 

 

 

FINANCIAL IMPACT:

 

N/A

 

 

STAFFING IMPACT:

 

N/A

 

REVIEWING AGENCIES:

 

OC Waste and Recycling

 

ATTACHMENT(S):

 

Attachment A - Notice Inviting Bids
Attachment B - Project Location Map