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Agenda Item
ASR
Control 24-000555 |
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MEETING
DATE: |
08/27/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
1,
4 |
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SUBMITTING Agency/Department: |
OC
Public Works (Approved) |
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Department contact person(s): |
Joseph
Seybold (714) 667-4921 |
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Matthew
DeHart (714) 667-4972 |
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Subject: Award Contract for Garden Grove and
La Habra Libraries
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $13,300,000 |
Annual Cost: FY 2025-26 $1,185,000 |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: N/A |
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RECOMMENDED
ACTION(S):
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1. |
Find that the
projects are categorically exempt from CEQA, Class 2 – Replacement or
Reconstruction pursuant to CEQA Guidelines section 15301. |
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2. |
Award a contract
to C.W. Driver, LLC to provide Pre-Construction Phase Services for the Garden
Grove and La Habra Libraries Project, in an amount not to exceed $186,193,
effective upon execution of all necessary signatures. |
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3. |
Authorize the
Director of OC Public Works or designee to execute the Pre-Construction Phase
Services contract with C.W. Driver, LLC. |
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4. |
Authorize the
expenditure of funds in an amount not to exceed $14,298,807 to fund a
negotiated Construction Phase Services Contract with C.W. Driver, LLC for the
Garden Grove and La Habra Libraries Project. |
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5. |
Authorize the
Director of OC Public Works or designee to execute the Construction Phase
Services Contract with C.W. Driver, LLC with the condition that the total sum
does not exceed $14,298,807. |
SUMMARY:
Award of the contract for
Pre-Construction Phase Services and authorization of a not-to-exceed amount for
a contract for Construction Phase Services for the Garden Grove and La Habra
Libraries Project will provide for updates to the current libraries to comply
with Americans with Disabilities Act standards, modernization to include
current technology and efficiency to provide for contemporary libraries for the
public to use for many years to come.
BACKGROUND
INFORMATION:
The Garden Grove Main Library is
located at 11200 Stanford Ave., Garden Grove, and the La Habra Library is
located at 221 E. La Habra Blvd., La Habra. The libraries were built in 1969
and 1966, respectively. The County of Orange (County) aims to update the
interior of the buildings to meet current Americans with Disabilities Act (ADA)
standards and to modernize them with the latest technology and efficiency
improvements. Updates to the exterior of the buildings, including the parking
lots, is not included in the scope of this project as the County is leasing
these buildings from the respective cities. The scope of work includes
replacing interior finishes, ceiling, flooring, mechanical system, controls,
lighting, plumbing, fire alarm and security systems to provide ADA-compliant,
modern, and attractive libraries for the public to enjoy.
On April 16, 2024, OC Public Works issued
a Request for Proposal (RFP) for Pre-Construction and Construction Phase
Services (Services) the Garden Grove and La Habra Libraries Project (Project).
The RFP was advertised in several industry publications and on the County
online bidding system. The RFP was solicited in accordance with the 2020 Design
and Construction Procurement Policy Manual (DCPM), Section 5.6. The Orange
County Preference Policy was not applicable to contracts procured in accordance
with the DCPM.
Six proposals were received and deemed
responsive. The evaluation panel composed of members from OC Public Works and
OC Community Resources scored the responsive proposals. See Attachment E for
the Summary of Evaluators’ Scoring. The resulting rankings are as follows:
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Contractor |
Rank |
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C.W. Driver, LLC |
1 |
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Swinerton Builders |
2 |
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W.E. O'Neil Construction Co. |
3 |
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Bernards Bros. Inc. |
4 |
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Balfour Beatty Construction, Inc. |
5 |
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PCL Construction Services, Inc. |
6 |
OC Public Works is recommending the Board
of Supervisors (Board) award the Contract MA-012- 24011060 (Contract) to C.W.
Driver, LLC (Contractor) for Services for the Project, in an amount not to
exceed $186,193, effective upon execution of all necessary signatures.
Additionally, OC Public Works is recommending the Board authorize the
expenditure of funds in an amount not to exceed $14,298,807 to fund a
negotiated Construction Phase Services Contract with the Contractor for the
Project and delegate authority to the Director of OC Public Works or designee
to execute the negotiated Construction Phase Services Contract with the
condition that the total sum does not exceed $14,298,807. The Construction
Phase Services Contract Template (Contract MA-012-24011666) is included as
Attachment B.
The Contractor's license number was verified
as current and active through the California Contractors State License Board
database on May 24, 2024, and a copy of the verification is on file. The
Contractor is located in Los Angeles County.
OC Public Works has conducted due
diligence on the Contractor. Reference checks were satisfactory and completed
with the San Diego and Los Angeles counties and City of Laguna Niguel regarding
similar projects.
The Contract does not currently include
subcontractors or pass through to other providers. See Attachment C for
Contract Summary Form.
Compliance
with CEQA:
The proposed projects are Categorically Exempt (Class 2) from the provisions of
CEQA pursuant to Section 15301, because it provides for the replacement or
reconstruction of existing structures and facilities where the new structure
will be located on the same site as the structure replaced and will have the
same purpose and capacity as the structure replaced.
FINANCIAL
IMPACT:
Appropriations for the proposed
contracts are included in Fund 119, OC Community Resources/OC Public Libraries,
FY 2024-25 Budget and will be included in the budgeting process for future
years.
The proposed contracts include provisions
stating that the contracts may be terminated upon 10 days written notice for
cause and upon not less than seven calendar days' written notice for
convenience without penalty to the County.
STAFFING
IMPACT:
N/A
REVIEWING
AGENCIES:
OC
Community Resources/OC Public Libraries
ATTACHMENT(S):
Attachment
A - Contract MA-012-24011060 with C.W. Driver, LLC
Attachment B - Model Contract MA-012-24011666 with C.W. Driver, LLC
Attachment C - Contract Summary Form
Attachment D - Memorandum of Recommendation
Attachment E - Summary of Evaluators' Scoring
Attachment F - Individual Scoring Sheets
Attachment G - Corporate Resolution