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Agenda Item
ASR
Control 21-000624 |
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MEETING DATE: |
08/24/21 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
OC Community Resources (Approved) |
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Department contact
person(s): |
Dylan Wright (714) 480-2788 |
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Renee Ramirez (714) 480-6483 |
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Subject: Approve Amendment to Orange
County Human Relations Council Contract
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ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: Yes |
Current Year Cost:
$189,000 |
Annual Cost:
N/A |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 03/23/2021
#30, 05/21/2019 #54, 06/26/2018 #24, 10/31/2017 #34 |
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RECOMMENDED ACTION(S):
Authorize the OC Community Resources Director or designee to execute the Seventh Amendment to the Contract with the Orange County Human Relations Council to provide services supporting the Orange County Human Relations Commission programs and services in the amount of $189,000, with an extended term effective October 1, 2021, through June 30, 2022, for a revised cumulative Contract total amount not to exceed $1,260,000.
SUMMARY:
Approval of the Seventh Amendment to extend the Contract will support the Orange County Human Relations Commission's efforts to address prejudice, intolerance and discrimination.
BACKGROUND INFORMATION:
The Orange County Human Relations Commission (Commission) was created by the Board of Supervisors (Board) on February 24, 1971, and consists of 11 members. The Commission was a pilot project to build mutual understanding among residents and to address prejudice, intolerance and discrimination. The Board expressed interest that the County contract for staff support of the Commission’s activities and on January 5, 2017, OCCR released a Request for Proposals (RFP) soliciting proposals from qualified firms to provide programs and services supporting the Commission. The Orange County Human Relations Council (Council) was the sole bidder and was recommended to the Board for award. The contractual history is summarized in the following table:
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Date |
Contract/Amendment |
Description |
Cumulative Total |
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October 31, 2017 |
FY 2017-18 Contract |
Board approval of first year of Contract 17-28-0025-HRC, in the amount of $252,000 |
$252,000 |
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June 26, 2018 |
FY 2018-19 Contract |
Board approval of the second year of Contract 18-28-0025-HRC, in the amount of $252,000 |
$504,000 |
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May 21, 2019 |
FY 2019-20 Contract |
Board approval of the third year of the Contract, in the amount of $252,000 |
$756,000 |
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September 4, 2019 |
First Amendment |
No-cost budget modification - Updated Contractor's address and shifted funds from Program Costs to Administrative Costs |
$0 |
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June 22, 2020 |
Second Amendment |
Fourth year of the Contract - Extend Contract from July 1, 2020, through September 30, 2020, and increase Contract amount by $63,000 |
$819,000 |
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September 14, 2020 |
Third Amendment |
Extend the Contract from October 1, 2020, through December 31, 2020, and increase the Contract amount by $63,000 |
$882,000 |
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December 14, 2020 |
Fourth Amendment |
Extend the Contract from January 1, 2021, through March 31, 2021, and increase the Contract amount by $63,000 |
$945,000 |
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March 23, 2021 |
Fifth Amendment |
Board approval to extend the Contract from April 1, 2021, through September 30, 2021, and increase the Contract amount by $126,000 |
$1,071,000 |
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May 12, 2021 |
Sixth Amendment |
No-cost budget modification - Shifted funds from Administrative Costs to Program Costs |
$0 |
The activities of the Commission are reported in monthly meeting minutes and annual reports. In addition, a monthly summary of activities is provided to OC Community Resources (OCCR). Serving as a contractor to the Commission, the Council releases an annual report which includes an overview of the services of the Commission and documents the outcomes of those services.
The work of the Commission is important and has come to the forefront in recent years as hate-related incidents and racial intolerance have become a topic of concern in Orange County. County staff has been working with the Commission’s Ad Hoc Committee to update the Commission's Bylaws and align the Scope of Services for the upcoming RFP, to ensure they accurately reflect the Commission’s role and responsibilities as they evolve. Additionally, in response to a recent Board Directive, the Commission appointed a second Ad Hoc Committee to develop a proposal designed to augment and enhance the Commission’s role in the community. That proposal, and how it may be executed, will be considered in the upcoming months. It is critical that existing support to the Commission continue, providing critically needed, uninterrupted service during this time of development. OCCR is requesting this extension to renew the Contract under the same terms of the expiring Contract, with the RFP planned to be issued in early 2022.
As indicated in the matrix below, the Council met or exceeded the FY 2020-21 contracted goals.
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Proposed
Activity |
Goal |
Activities
Accomplished |
Status |
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Monthly Commission Meetings |
12 |
12 |
Met |
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Police - Community Reconciliation cases |
20 |
29 |
Exceeded |
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Chief's Advisory Board & Sheriff's Interfaith Council (2) |
8 |
22 |
Exceeded |
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Community Outreach & Relationship Building Meetings |
40 |
85 |
Exceeded |
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Police/Diverse Community Dialogues |
2 |
3 |
Exceeded |
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Hate Crime Report & Network Meeting |
1 |
2 |
Exceeded |
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Support to hate crime victims |
8 |
74 |
Exceeded |
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Outreach efforts (speeches, presentations, etc.) |
10 |
13 |
Exceeded |
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Community training on intergroup relations topics |
4 |
4 |
Met |
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Participate in community-based/outreach symposiums |
2 |
2 |
Met |
The Contractor’s performance has been confirmed as satisfactory and the contract does not currently include subcontractors or pass through to other providers. See Attachment C for Contract Summary Form. OCCR has verified there are no concerns that must be addressed with respect to the Contractor’s ownership/name, litigation status or conflicts with County interests.
FINANCIAL IMPACT:
Appropriations for this Contract are included in OCCR Budget Control 012, FY 2021-22 Budget.
The proposed Contract includes a provision stating the Contract is subject to, and contingent upon, applicable budgetary appropriations approved by the Board for each fiscal year during the term of this Contract. If such appropriations are not approved, this Contract may be immediately terminated without penalty to the County.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Amendment to Contract 19-28-0025-HRC with
Orange County Human Relations Council
Attachment B - Contract with Orange County Human Relations Council - Redline
Attachment C - Contract Summary Form