Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  21-000588

 

MEETING DATE:

08/24/21

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Health Care Agency   (Approved)

Department contact person(s):

Tammi McConnell (714) 834-2791 

 

 

Steve Thronson (714) 834-4418

 

 

Subject:  Approve Emergency Capital Asset Purchases for the Agency Operations Center

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

No Legal Objection

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: No

Current Year Cost: $488,313

Annual Cost: N/A

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: No

    Current Fiscal Year Revenue: $488,313

  Funding Source: FED: 100% (Public Health Emergency Preparedness Grant and Hospital Preparedness Program Grant)

County Audit in last 3 years: No

 

 

    Prior Board Action: N/A

 

RECOMMENDED ACTION(S):

 

 

 

1.

Approve Contract with Southwest Material Handling dba Southwest Toyotalift for one-time purchase of an Electric Lift Truck, in an amount not to exceed $77,724.

 

 

2.

Approve Contract with United Rentals (North America), Inc. for purchase of a Genie Telehandler, effective for the term of May 20, 2021, through June 30, 2021, in an amount not to exceed $108,831.

 

 

3.

Approve Contract with TPTL Enterprises dba Premier Motorcoach Innovations for purchase of a Leveling Jack System, effective for the term of April 27, 2021, through June 30, 2021, in an amount not to exceed $158,720.

 

 

4.

Approve Contract with Pacific Consolidated Industries LLC for purchase of an Oxygen Compressor System, effective for the term of April 19, 2021, through August 31, 2021, in an amount not to exceed $143,038.

 

 

5.

Direct the Auditor-Controller to revise appropriations, revenues and transfers in/out in accordance with Government Code Sections 29130, 29125 and 25252, as follows (requires four-fifths vote):

 

 

Fund

 

Dept

 

Bud Ctrl

 

Unit

Object / Revenue

DOBJ/ DRSRC

Revenue Inc/(Dec)

Appropriations

Inc/(Dec)

 

100

042

042

6300

4000

CV19

 

$488,313

 

100

042

042

6300

7811

T13Z

$488,313

 

 

 

 

 

 

 

 

 

 

 

13Z

042

13Z

6300

4800

T042

 

$488,313

 

13Z

042

13Z

6300

7110

3Z01

$488,313

 

 

 

 

 

 

SUMMARY:

 

Approving the Contracts with Southwest Material Handling dba Southwest Toyotalift for Electric Lift Truck, United Rentals (North America), Inc. for Genie Telehandler, TPTL Enterprises dba Premier Motorcoach Innovations for Leveling Jack System and Pacific Consolidated Industries LLC for Oxygen Compressor System will allow the Health Care Agency's Operations Center the ability to continue to respond quickly and effectively to the pandemic.

 

 

 

BACKGROUND INFORMATION:

 

On April 13, 2021, the Health Care Agency's (HCA) Procurement & Contract Services received an emergency request from HCA’s Operations Center to purchase four capital assets that were needed to respond quickly and effectively to the pandemic. An emergency memo was prepared, and HCA proceeded to purchase the required assets from the identified contractors. The assets were required to be submitted to the California Department of Public Health prior to the grant deadlines. HCA was midway through deployments, and the emergency memo allowed HCA to continue deployment while avoiding missing the grant deadlines. Some of the equipment had to be requested by the state (e.g., oxygen filling station) and delivery was delayed by over a month In order to effectively respond to the pandemic, HCA needed to procure this equipment as quickly as possible.  These emergency assets are unbudgeted, and in accordance with the County's Contract Policy Manual Section 3.2-111 (f), HCA is bringing these items in front of your Honorable Board of Supervisors (Board) for approval.

 

Electric Forklift

This item supports distribution for Medical Countermeasures (MCM) to on/off load and transport of heavy items in HCA’s Irvine warehouse. The load capacity and lift requirements to meet HCA’s equipment and pallet transport is required and supports the Public Health Emergency Preparedness (PHEP)/Hospital Preparedness Program grants.

 

Telehandler/Transport Trailer

Currently, HCA owns eight semi-tractor trailers (53') for deployment of a 200+ Mobile Field Hospital (MFH). The equipment stowed in these trailers are items that weigh 700 lbs each totaling close to 520,000 lbs. This includes large heavy containers and air conditioners for deployment. The MFH is designed for use in all hazards response and can be deployed in dirt/sand lots or other mediums. The need to remove items from inside the trailers and drive on these uneven, soft, muddy mediums requires specialize moving equipment. This item is designed to work in this environment. The item also will support the weight load for transport of our Deployable Oxygen Concentration System (DOCS) 500 Oxygen Concentrator, which is required for MFH patient care. This unit has a weight of 6,000+ lbs. HCA currently has no means to move these items in a needed response. Forklifts cannot meet the requirements and do not operate in the mediums described.

 

Trailer Upgrades - to be used for PHEP, Point of Dispensaries (POD)/MCM supplies and testing

HCA has eight MFH trailers. They need the ability to house heavy equipment, operate specialized medical equipment and work as an operations vehicle. The need for leveling capabilities and supporting hardware will support and strengthen preparedness capabilities, trainings and inside spaces during inclement weather. This item support PHEP, PODs/MCM. Expanding the needs of our 53’ Tractor Trailers.

 

Oxygen Concentrator Booster, H cylinders, hoses, adapters and tools

Items needed that attach to DOCS 500 Oxygen Concentrators for building out an oxygen tank filling station. Currently, these systems only provide non pressurized oxygen flow for patient care. These units need the ability to provide high pressure to fill tanks. The need for this piece of equipment was built out for COVID-19, but this project would ensure that there is adequate oxygen available for our first responders, home health nurses, etc. at all times.

 

These Contracts do not currently include subcontractors or pass through to other providers. See Attachment E for Contract Summary Forms.

 

The Contractors' performances have been confirmed as at least satisfactory. HCA has verified there are no concerns that must be addressed with respect to Contractors’ ownerships/names, litigation status or conflicts with County interests. The Orange County Preference Policy is not applicable to these contract awards.

 

HCA requests that the Board approve the contracts with Southwest Material Handling dba Southwest Toyotalift, United Rentals (North America), Inc., TPTL Enterprises dba Premier Motorcoach Innovations and Pacific Consolidated Industries LLC, as referenced in the Recommended Actions.

 

 

 

FINANCIAL IMPACT:

 

Appropriations and revenue for these contracts are requested in Recommended Action #5 above for Fund 100: Budget Control 042 and Fund/Budget Control 13Z. Funding is 100 percent federal (Center for Disease Control Public Health Emergency Preparedness and Hospital Preparedness Program grants).

 

 

 

STAFFING IMPACT:

 

N/A

 

ATTACHMENT(S):

 

Attachment A - Contract PO-042-21011714 with Southwest Material Handling dba Southwest Toyotalift
Attachment B - Contract CT-042-21011445 with United Rentals (North America), Inc.
Attachment C - Contract CT-042-21011474 with TPTL Enterprises dba Premier Motorcoach Innovations
Attachment D - Contract CT-042-21011390 with Pacific Consolidated Industries LLC
Attachment E - Contract Summary Form