Agenda Item AGENDA STAFF REPORT ASR Control 24-000623
MEETING DATE:	08/13/24
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	2
SUBMITTING Agency/Department:	OC Public Works (Approved)
Department contact person(s):	James Treadaway (714) 667-9700
	Daniel Hernandez (714) 645-7001

Subject: Award Contract for Pre-Construction Services for Adult Re-Entry Center

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Consent Calendar

3 Votes Board Majority

Budgeted: Yes

Current Year Cost: $99,721

Annual Cost: N/A

Staffing Impact:

# of Positions:

Sole Source: No

Current Fiscal Year Revenue: N/A

Funding Source: Fund 15D: 100%	County Audit in last 3 years: No
Levine Act Review Completed: Yes

Prior Board Action: 10/22/2019 #23

RECOMMENDED ACTION(S):

Award a contract to Bernards Bros. Inc. to provide Pre-Construction Phase Services for the Adult Re-Entry Center Project, for a Guaranteed Maximum Price of $99,721, effective upon execution of all necessary signatures.

Authorize the Director of OC Public Works or designee to execute the Pre-Construction Phase Services contract with Bernards Bros. Inc.

SUMMARY:

Award of the contract for Pre-Construction Phase Services will provide for continued design phase and related document development for the Adult Re-Entry Center Project, now known as the Coordinated Re-Entry Center, which will create temporary housing, job placement assistance, counseling and other services for adult individuals exiting the correctional system to support their reintegration into the community.

BACKGROUND INFORMATION:

The Integrated Services 2025 Vision Report (Report) was adopted by the Board of Supervisors (Board) on October 22, 2019. This plan builds on the work started by Sheriff Sandra Hutchens through the Stepping Up Initiative, which sought to reduce unnecessary incarceration and recidivism in Orange County. The Report links the County criminal justice system and County Systems of Care to provide inmates and at-risk-individuals with the services they need to become self-determined and facilitate successful reintegration into the community. One of five Report "pillars", Reentry, is to develop a comprehensive system to ensure continuity in treatment for mental health and substance use disorders ultimately promoting positive outcomes.

Youth Guidance Center (YGC) is located at 3030 N. Hesperian Way, Santa Ana, CA 92706, and was built in 1967. Orange County Probation Department (Probation) utilizes the YGC to provide educational services and housing for low-risk juvenile offenders. The current YGC population will be relocated to the new Youth Transition Center at Juvenile Hall once completed in early 2027. The YGC site will be redeveloped by two continuous phases transforming the facility into a new Adult Re-Entry Center, now known as the Coordinated Re-Entry Center (Center), for adults. The Basis of Design (BOD) Scope of Work consists of redevelopment three of five housing pods into modern resident bedrooms, lounge and study areas, communal restroom, laundry room, counseling room, computer lab and common living areas separating men and women. Exterior windows, internal walls, floors, ceilings and roof will be enhanced and reconstructed per architectural design by the OC Public Works contracted architect Lionakis. Other improvements will include a stand-alone new elevator structure for accessibility compliance, landscape and hardscape enhancements. The current YGC gated entrance will be improved to accommodate a less institutional appearance while maintaining a sense of security. Reception entrance will be enhanced with an interconnecting first level glass lobby. The work in Housing Pod 3 will be phased separately pending the transfer of the current YGC population.

On January 16, 2024, OC Public Works issued a Request for Proposal (RFP) for Pre-Construction Phase Services (Services) the Center Project (Project). The RFP was advertised in several industry publications and on the County online bid system. Two proposals were received and deemed responsive. The evaluation panel composed of members from OC Public Works, Probation and Lionakis scored the responsive proposals. See Attachment D for the Summary of Evaluators’ Scoring. The resulting rankings are as follows:

Contractors	Rank
Bernards Bros. Inc.	1
C.W. Driver, LLC	2

OC Public Works solicited Services for this Project in accordance with the 2020 Design and Construction Procurement Policy Manual (DCPM), Section 3. The Orange County Preference Policy was not applicable to contracts procured in accordance with the DCPM.

OC Public Works is recommending the Board award the Contract MA-080-24010624 (Contract) to Bernards Bros. Inc. (Contractor) for Services for the Project, for a Guaranteed Maximum Price of $99,721, effective upon execution of all necessary signatures.

OC Public Works will return to the Board with a proposed contract to provide construction phase services for the Project at a later date.

The Contractor's license number was verified as current and active through the California Contractors State License Board database on June 7, 2024, and a copy of the verification is on file. The Contractor is located in Los Angeles County.

OC Public Works has conducted due diligence on the Contractor. Reference checks were satisfactory and completed with the City of Atascadero, Los Angeles County and The Freshwater Group regarding similar projects.

The Contract does not currently include subcontractors or pass through to other providers. See Attachment B for Contract Summary Form.

Compliance with CEQA: This action is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to CEQA, since it does not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The approval of this agenda item does not commit the County to a definite course of action in regard to a project since it is an approval of a contract for Services for the Project, which includes preliminary design work and generation of documents necessary for CEQA review. This proposed activity is therefore not subject to CEQA. Any future action connected to this approval that constitutes a project will be reviewed for compliance with CEQA.

FINANCIAL IMPACT:

Appropriations for the proposed Contract are included in Fund 15D, Countywide Capital Projects, FY 2024-25 Budget.

The proposed Contract includes provisions stating that the Contract may be terminated upon 10 days written notice for cause and upon not less than seven calendar days' written notice for convenience without penalty to the County.

STAFFING IMPACT:

N/A

REVIEWING AGENCIES:

OC Probation

ATTACHMENT(S):

Attachment A - Contract MA-080-24010624 with Bernards Bros. Inc.
Attachment B - Contract Summary Form
Attachment C - Memorandum of Recommendation
Attachment D - Summary of Evaluators Scoring
Attachment E - Individual Scoring Sheets