Agenda Item   



                                                                                                                        ASR Control  21-000460




legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Sheriff-Coroner   (Approved)

Department contact person(s):

Jon Briggs (714) 647-1806 



Ed Lee (714) 834-6450



Subject:  Approve Axon Enterprise Inc. Contract for Body Worn Cameras


      ceo CONCUR

County Counsel Review

Clerk of the Board


Approved Agreement to Form




3 Votes Board Majority




    Budgeted: Yes

Current Year Cost: $2,822,550

Annual Cost: FY 2022-23 $2,476,382
FY 2023-24 $2,476,382
FY 2024-25 $2,476,382
FY 2025-26 $2,476,382




    Staffing Impact:


# of Positions:

Sole Source: No

    Current Fiscal Year Revenue: N/A

  Funding Source: 060: 30%, Contract Cities: 70%

County Audit in last 3 years: No



    Prior Board Action: 9/15/2020 #21




Authorize the County Procurement Officer or authorized Deputy to execute contract with Axon Enterprise Inc. for Body Worn Cameras in the not to exceed amount of $12,728,078 for a five-year term effective upon approval of the Board of Supervisors through June 21, 2026.







Approval of the contract with Axon Enterprise Inc. will allow the Sheriff-Coroner Department to implement Body Worn Cameras to capture evidentiary outcomes and improve the interactions between Deputy Sheriffs and the public.






The Sheriff-Coroner Department (Sheriff) requires the use of Body Worn Cameras (BWC) for the purpose of improving evidentiary outcomes and improving interactions between Deputy Sheriffs and the public. 


In an effort to prepare for the amount of digital evidence produced as BWC devices have become more prevalent in Orange County, on October 20, 2017, the Integrated Law and Justice Agency of Orange County (ILJAOC) launched a pilot program led by the Orange County District Attorney’s Office (OCDA) to test the efficacy and efficiency of using, Axon Enterprises, Inc.’s (Axon) digital evidence management system, as a method of cloud-based storage, processing, viewing and discovery of BWC evidence in active criminal cases. The pilot program was a collaborative partnership with the Orange County Public Defender’s Office (Public Defender), the Orange County Alternate Public Defender’s Office (Alternate Public Defender), Santa Ana Police Department, Tustin Police Department, Sheriff and Axon. It was designed for OCDA to receive BWC evidence in its own cloud/account from one of the participating law enforcement agencies, process the evidence using a prosecutor-specific workflow and then cloud-share the BWC videos with the Public Defender and the Alternate Public Defender into their own individual cloud/accounts.


The ILJAOC pilot produced quantitative data on BWC statistics such as quantity, duration and file size of video evidence to determine future storage and resource needs in addition to projected hours needed to process the anticipated data within This pilot program concluded on February 28, 2018, and was published in April 2018.


Sheriff initiated a BWC pilot program on October 18, 2018, with Axon consisting of Body 2 and Flex 2 cameras for 20 deputies, one patrol unit outfitted with In-Car Video (ICV) and an integrated interface to automatically label captured video evidence. The pilot concluded on January 31, 2019. Program results and feedback were reviewed and the decision was made to create a Media Analysis Bureau to administer the BWC program for Sheriff.


On September 15, 2020, the Board of Supervisors (Board) approved a request from Sheriff to add 12 positions for the creation of the Media Analysis Bureau with the responsibility of administering the BWC program and manage all facets of digital multimedia collected including classification, cataloging, redacting and preserving the chain-of-custody of digital evidence. Vacant positions began filling in February 2021. To date, the Media Analysis Bureau has benchmarked various county and local law enforcement agencies consisting of multiple BWC solution providers including Axon, WatchGuard and VIEVU.


Sheriff initiated ICV in 2009. The L3, now Safe Fleet, Flashback II Patrol Video System (PVS) is a digital video recording-based system that includes stationary front and rear facing cameras with a wireless microphone. This legacy solution is obsolete and has met its life cycle. The nine PVS servers are isolated at different locations and experience hardware and software failures. The PVS will be replaced by the Fleet 3 system, integrate seamlessly with the existing pursuit vehicle platform, and other Axon equipment such as the Body 3 camera.


Axon will provide Sheriff with the Axon Unlimited Body Camera Bundle, which includes the main components of a digital evidence management solution.  It includes the primary hardware components of 1,051 Axon Body 3 Cameras and 335 Fleet 3 Cameras, software components of Axon Evidence Licenses, Training and Support, alongside the necessary warranties and upgrades for a five-year term. 


Sheriff identified a cooperative contract through the Sourcewell cooperative contract program with Axon.  The Sourcewell cooperative contract was established as the result of a competitive public solicitation and contract award process.  Cooperative purchasing programs leverage the power of combined purchasing volume resulting in cost savings to its members. Sheriff negotiated further discounts on pricing with Axon that resulted in an additional four percent of cost savings on the cooperative contract’s pricing.  The use of the Sourcewell cooperative contract program is consistent with Section 4.7, Cooperative Purchasing, of the County’s Contract Policy Manual.  Additionally, the contract includes non-standard indemnification and limitation of liability language, see Attachment C - Risk Assessment Form.






Appropriations for this contract are included in the Sheriff-Coroner's FY 2021-22 Budget, for Budget Control 060 and Contract Cities, and will be included in the budgeting process in future years.  The contract contains language allowing the Sheriff-Coroner Department to terminate the contract without penalty with cause or after 30 days of written notice without cause in the event that funding is reduced and/or not available to continue funding the contract.











Attachment A - Axon Enterprise Inc. Contract MA-060-21011432
Attachment B - Contract Summary Form
Attachment C - Risk Assessment Form