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Agenda Item
ASR
Control 24-000491 |
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MEETING
DATE: |
07/23/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
Sheriff-Coroner (Approved) |
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Department contact person(s): |
Andrew
Stephens (714) 647-1833 |
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Stephanie
Callian (714) 834-4520 |
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Subject: Renew
Amendment Number Eight to Idemia Identity & Security USA LLC
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ceo CONCUR |
County Counsel Review |
Clerk of the
Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: Yes |
Current
Year Cost: $338,392 |
Annual
Cost: FY 2025-26 $56,218 |
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Staffing
Impact:
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No |
#
of Positions: |
Sole
Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 8/22/2023 #13, 9/27/2022 #22,
6/22/2021 #28, 8/22/2017 #29 |
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RECOMMENDED
ACTION(S):
Authorize the
County Procurement Officer or Deputized designee to execute Amendment Number
Eight to renew the Idemia Identity & Security USA LLC contract for
Livescan/Biometric Capture Stations, equipment, accessories, supplies, software
and maintenance, to renew for a one-year term of August 22, 2024, through
August 21, 2025, and revise Attachment C, Proposal Fee Summary, Section I,
Compensation, in an amount not to exceed $394,610, for a new cumulative
contract total of $2,994,205, renewable for two additional one-year terms.
SUMMARY:
Approval of Amendment
Number Eight to renew the Idemia Identity & Security USA LLC contract will
allow the Sheriff-Coroner Department to continue contracting for
Livescan/Biometric Capture Stations, equipment, accessories, supplies,
software, and maintenance.
BACKGROUND
INFORMATION:
The Orange County
Crime Laboratory (OC Crime Lab) is a Division of the Sheriff-Coroner Department
(Sheriff). The OC Crime Lab's Cal-ID
Bureau maintains the County's local criminal fingerprint database and live scan
fleet, serving all Orange County police agencies and residents.
Livescan/Biometric Capture Stations, systems electronically record and transmit
fingerprint and palm print data from all criminal jail bookings. These livescan
devices are funded through revenue collected by the State of California
Department of Motor Vehicles. There are 52 TouchPrint Enterprise livescans
located in 26 custody facilities and administrative areas of police
departments, the Sheriff's Department, the District Attorney’s Office and the
Probation Department. Fingerprints and
palm prints are captured for the following services:
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Criminal
bookings in custody facilities |
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Court-ordered
bookings at the Sheriff's public counter |
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* |
Court-ordered
criminal registrations in both custody and public facing police and Sheriff's
facilities |
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Applicant
submissions as part of employment criminal records checks |
Regular
maintenance is required to avoid costly and time-consuming repairs, which could
create delays in booking suspects into custody facilities in Orange
County. The existing contract with
Idemia Identity & Security USA LLC provided for the purchase of
Livescan/Biometric Capture Stations, equipment, accessories, supplies, software
and maintenance.
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Board of Supervisors (Board) Approved |
Amendment Number or Contract |
Contract Term |
Contract Amount |
Comments |
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8/22/17 |
Contract |
8/22/17
- 8/21/20 |
$1,663,240 |
New Contract
MA-060-18010732 was approved by the Board pursuant to County's 2012 Contract
Policy Manual section 3.3-102. The seven-year contract renewal term was
requested as that encompasses the lifespan of the equipment. This contract
includes language to allow it to be amended as needed to reflect current
standards. |
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n/a |
One |
8/22/17
- 8/21/20 |
n/a |
On January 1,
2018, Sheriff was notified by MorphoTrust USA, LLC dba MT USA LLC, that it
had changed its name to Idemia Identity & Security USA LLC. Amendment Number
One was approved administratively pursuant to Resolution No. 94-904. |
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n/a |
Two |
8/22/17
- 8/21/20 |
n/a |
On October 22,
2019, Amendment Number Two was approved administratively and replaced the
Idemia Touchprint-5300 scanner blocks with CrossMatch LSCAN 1000 scanner
blocks. |
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n/a |
Three |
8/22/20
- 8/21/21 |
n/a |
On July 15,
2020, Amendment Number Three was approved administratively through Board
Resolution No. 3.26.2020 CPM Exempt 2-11 to extend the time for performance
by Contractor. |
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6/22/21 |
Four |
8/22/21
- 8/21/22 |
$275,000 |
Board approved
Amendment Number Four to renew contract MA-060-18010732 pursuant to County's
2021 Contract Policy Manual Section 3.3-102. |
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9/27/22 |
Five |
8/22/22
- 8/21/23 |
$275,000 |
Board approved
Amendment Number Five to renew contract MA-060-18010732 pursuant to County's
2021 Contract Policy Manual Section 3.3-102. |
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8/22/23 |
Six |
8/22/23
- 8/21/24 |
$386,355 |
Board approved
Amendment Number Six to renew contract MA-060-18010732 pursuant to County's
2012 Contract Policy Manual Section 3.3-102. |
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n/a |
Seven |
8/22/23
- 8/21/24 |
n/a |
Amendment Number
Seven to contract MA-060-18010732 was issued due to contractor's change in
business address and was approved administratively pursuant to County's 2021
Contract Policy Manual section 3.3-104. |
Sheriff now requests Board approval of
Amendment Number Eight to renew the Idemia Identity & Security USA LLC
contract and to revise Attachment C, Proposal Fee Summary, Section I,
Compensation as noted in the Recommended Action.
Contractor performance has been confirmed
as at least satisfactory. Sheriff has verified that there are no concerns that
must be addressed with respect to contractors' ownership/name, litigation
status of conflicts with County interests. The Orange County Preference Policy
is not applicable to this contract renewal. This contract does not include subcontractors or pass
through to other providers. See
Attachment C for Contract Summary.
FINANCIAL IMPACT:
Appropriations for
this Contract are included in Fund 14E, CAL-ID System Costs FY 2024-25 Budget
and will be included in the budgeting process for future years. Funding for Fund 14E comes from revenue
collected by the California Department of Motor Vehicles and can only be used
for Cal-ID purposes. This contract contains language allowing the
Sheriff-Coroner Department to terminate the contract or reduce the level of
services without penalty with cause or without cause in the event that funding
is reduced and/or not available to continue funding the contract.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Amendment Eight to
Contract MA-060-18010732
Attachment B - Redline of Previous Amendment
Attachment C - Contract Summary Form