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Agenda Item
ASR
Control 24-000482 |
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MEETING
DATE: |
07/23/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
1,
3 |
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SUBMITTING Agency/Department: |
OC
Public Works (Approved) |
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Department contact person(s): |
Zac
Henson (714) 834-7452 |
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Kevin
Flynn (714) 667-1630 |
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Subject: Extend
Contract for Vehicle Charging Stations, Service and Maintenance
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ceo CONCUR |
County Counsel Review |
Clerk of the
Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: Yes |
Current
Year Cost: See Financial
Impact Section |
Annual
Cost: See Financial Impact Section |
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Staffing
Impact:
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No |
#
of Positions: |
Sole
Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 8/27/2019 #29 |
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RECOMMENDED
ACTION(S):
Authorize the
County Procurement Officer or Deputized designee to execute Amendment No. 1 to
extend the contract with ChargePoint, Inc. for Network Electric Vehicle
Charging Stations, Service and Maintenance, by three years, such that the term
ends on August 26, 2027, with no cost increase for a cumulative total amount
not to exceed $1,368,522.
SUMMARY:
Approval of
Amendment No. 1 to extend the contract
for Network Electric Vehicle Charging Stations, Service and Maintenance will
allow OC Public Works to provide services necessary for use by County of Orange
owned electric vehicles, employees and the public.
BACKGROUND
INFORMATION:
There are
approximately 2.9 million vehicles registered in Orange County of which
approximately 4 percent (116,000) are Electric Vehicles (EVs). The number of
EVs is expected to increase due in part to the California Air resources Board
(CARB) Advanced Clean Cars (ACC) legislation.
Advanced Clean
Cars II (ACC II) regulations were adopted in 2022, imposing the next level of
low-emission and zero-emission vehicle standards for vehicle model years
2026-2035 that contribute to meeting federal ambient air quality ozone
standards and California’s carbon neutrality targets. ACC II requires that all
new passenger cars, trucks and sport utility vehicles (SUV) sold in California
will be zero emissions by 2035. The ACC II regulations will rapidly scale down
light-duty passenger car, pickup truck and SUV emissions starting with the 2026
model year through 2035. The number of EVs will continue to grow requiring a
concurrent growth in the number of EV chargers.
On May 29, 2019,
OC Public Works issued a Request for Proposals (RFP) for Network Electric
Vehicle Charging Stations (EVCS) Service and Maintenance (Services). Prior
Board of Supervisors (Board) action is summarized in the table below.
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Board Date |
Board Action |
Contractor |
Amount |
Effective Date |
End
Date |
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8/27/2019 |
Approved
Contract MA-080-20010050 (Contract) |
ChargePoint,
Inc. (Contractor) |
$1,368,522 |
8/27/2019 |
8/26/2024 |
This Contract’s
five-year term includes networking and maintenance for up to 43 County-owned
ChargePoint EVCS through August 26, 2024. Sixteen EVCS are located in public
parking areas and are available for public use. The ChargePoint EVCS currently
require the proprietary networking and maintenance provided by the Contractor.
If the County were to change networking and maintenance providers, OC Public
Works would have to concurrently replace the ChargePoint EVCS, which have not
reached the end of useful life.
OC Public Works’ plan is to continue to design and install additional EVCS
pending available funding and Contract capacity and will monitor the life cycle
of the existing EVCS and evolution of charging technology and hardware over the
next two years to determine the best time to competitively advertise for
subsequent phases of the County’s EVCS program.
OC Public Works is proposing to
continue procuring these Services in accordance with the 2021 Contract Policy
Manual Section 3.3-102. The Orange County Preference Policy was not applicable
for this solicitation.
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Previous Request 8/27/2019
– 8/26/2024 |
Current Request 8/27/2019
– 8/26/2027 |
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Contractor |
Requested
Contract Amount |
Usage
as of May 29, 2024 |
Contractor |
Requested
Contract Increase |
Anticipated Usage* |
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1 |
$1,368,522 |
$472,753* |
1 |
none |
$1,368,522 |
*
The previously approved amount will be utilized during the three-year extension
term.
OC Public Works is
recommending Board approval to authorize the County Procurement Officer or
Deputized designee to execute Amendment No. 1 to extend the Contract with the
Contractor for Services, for three years, such that the term ends on August 26,
2027, with no cost increase for a cumulative total amount not to exceed
$1,368,522. The Contractor is based in Santa Clara County.
The Contractor’s
performance has been confirmed as at least satisfactory. OC Public Works has
verified there are no concerns that must be addressed with respect to
Contractor’s ownership/name, litigation status or conflicts with County
interests.
This Contract does
not currently include subcontractors or pass through to other providers. See
Attachment C for information regarding subcontractors and Contract Summary
Form.
Prior to contract
expiration, OC Public Works plans to issue a solicitation to continue Services.
Compliance
with CEQA:
The proposed project was previously determined to be Categorically Exempt from
CEQA pursuant to Section 15301 (Class 1) of the CEQA Guidelines, on August 27,
2019, when it was originally approved because it involves approval of a
Contract for Services to existing public facilities (County parking garages),
involving negligible or no expansion of existing use. The proposed project is
still consistent with this determination.
FINANCIAL IMPACT:
There
is no financial impact associated with the Recommended Actions of this Agenda
Staff Report.
Appropriations
for this Contract are included in Fund 137, Parking Facilities, FY 2024-25
Budget and will be included in the budgeting process for future years.
The proposed Contract includes a provision
stating the Contract is subject to, and contingent upon, applicable budgetary
appropriations being approved by the Board for each fiscal year during the term
of this Contract. If such appropriations are not approved, this Contract may be
immediately terminated without penalty to the County.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Amendment No. 1 to
Contract MA-080-20010050 with ChargePoint, Inc.
Attachment B - Contract Summary Form
Attachment C - Redline to Contract MA-080-20010050 with ChargePoint, Inc.