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Agenda Item
ASR
Control 24-000451 |
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MEETING
DATE: |
06/25/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
5 |
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SUBMITTING Agency/Department: |
John
Wayne Airport (Approved) |
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Department contact person(s): |
Charlene
V. Reynolds (949) 252-5183 |
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Amy
Goethals (949) 252-6036 |
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Subject: Approve
Extension to Contract for Concession Consulting Services
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ceo CONCUR |
County Counsel Review |
Clerk of the
Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current
Year Cost: N/A |
Annual
Cost: FY 2024-25 $287,755 |
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Staffing
Impact:
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No |
#
of Positions: |
Sole
Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 5/24/2022 #55, 7/30/2019 #6, 3/26/2019
#29 |
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RECOMMENDED
ACTION(S):
Authorize the
County Procurement Officer or Deputized designee to execute Amendment Number
Six to extend the contract with Unison Consulting, Inc. for Concession
Consulting Services at John Wayne Airport, effective August 1, 2024, through
July 31, 2025, in the amount of $313,914, for a revised cumulative total
Contract amount not to exceed $1,555,656.
SUMMARY:
Approval of
Amendment Number Six to the Unison Consulting, Inc. contract for Concession
Consulting Services will enable the Commercial & Revenue Development
division at John Wayne Airport to continue efficient concession planning
services, analysis, phasing consultation, and comprehensive assessment and
planning strategy for its Concession programs at John Wayne Airport.
BACKGROUND
INFORMATION:
On March 26, 2019,
the Board of Supervisors (Board) authorized John Wayne Airport (JWA) to release
the Phase I Request for Proposals (RFP) for new concessions, which identifies
several potential new concession sites in addition to the current Specialty Retail
and Food & Beverage offerings.
On May 31, 2019,
JWA issued an RFP after the Board authorized the release of Phase I RFP for new
concessions for analysis, planning, development, RFP support and phasing
consultation in the following service areas: Specialty Retail and Food &
Beverage Concessions; Rental Car Concessions; and General Aviation. The RFP
allowed proposals to be submitted on all three service categories or could be
submitted separately for one or more services. JWA received a proposal from Unison
Consulting, Inc. (Unison) for Concession Consulting Services.
On July 30, 2019,
the Board approved Contract MA-280-19012018 (Contract) with Unison for
concession planning services for its Specialty Retail and Food & Beverage
Concessions and Rental Car Concessions programs with the option to renew for
two additional one-year periods. This Contract covers continuing research and
review for future concession planning, solicitation strategy and support, RFP
panel support, RFP implementation support, phasing of concession development
support and tenant improvement submittal support. The Contract was utilized
during major delays to large projects because of COVID-19 and during the
transitioning of division leadership and Airport staff. As a result, both time
and cost savings were utilized as JWA navigated the pandemic and utility
planning for the Concession Development Program (CDP).
Board
Actions are summarized below:
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Board Date |
Action Taken |
Contract Term/
Amendment Amount |
Not to Exceed
Contract Amount |
Contract Term |
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7/30/2019 # 6 |
Board approved
Contract MA-280-19012018 |
$213,914 |
$213,914 |
8/1/2019 –
7/31/2020 |
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*N/A |
Amendment Number
One executed by Deputy Purchasing Agent (DPA) to renew Contract for one
additional year. |
$213,914 |
$213,914 |
8/1/2020 –
7/31/2021 |
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*N/A |
Amendment Number
Two executed by DPA to renew the Contract for one additional year. |
$213,914 |
$213,914 |
8/1/2021 –
7/31/2022 |
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5/24/2022 |
Amendment Number
Three increased the Contract amount by $100,000 to accommodate concession
planning services. |
$100,000 |
$313,914 |
8/1/2021 –
7/31/2022 |
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5/24/2022 |
Amendment Number
Four approved to renew the Contract for two additional years. |
$500,000 |
$500,000 |
8/1/2022 –
7/31/2024 |
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**N/A |
Amendment Number
Five executed by DPA amending the Staffing Plan with no increase. |
N/A |
$500,000 |
8/1/2022 –
7/31/2024 |
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6/25/2024 |
Amendment Number
Six proposed for Board approval to extend the Contract for one additional
year. |
$313,914 |
$313,914 |
8/1/2024 –
7/31/2025 |
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Total |
$1,555,656 |
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*Authorized by Board pursuant to Section
3.3-107 of the 2019 and 2021 Contract Policy Manual
**
Administrative Amendment to update Attachment C, Staffing Plan
JWA
is requesting to extend the Contract for one additional year based on the need
for continued services for phasing implementation and evaluation analysis of
the CDP. The contract will also assist the commercial business programs with
as-needed analysis of business programs and support.
JWA
is proposing the continuation of these services pursuant to Section 3.3-102 of
the 2021 Contract Policy Manual.
JWA
will receive continued services while evaluating resources and business needs
and, as appropriate, issue a comprehensive solicitation to continue Concession
Consulting Services on an as-needed basis upon contract expiration.
The
Contractor’s performance has been confirmed as at least satisfactory. JWA has
verified there are no concerns that must be addressed with respect to the
Contractor’s ownership/name, litigation status or conflicts with County
interests.
The
Contract does not include subcontractors. See Attachment C for the Contract
Summary Form. The Orange County Preference Policy was not applicable to this
Contract award when the solicitation was issued.
Compliance with
CEQA:
This action is not a project within the meaning of CEQA Guidelines Section
15378 and is therefore not subject to CEQA since it does not have the potential
for resulting in either a direct physical change in the environment, or a
reasonably foreseeable indirect physical change in the environment. The
approval of this agenda item does not commit the County to a definite course of
action regarding a project since it is an approval for an extension of a
contract for continued concession planning services. This proposed activity is
therefore not subject to CEQA. Any future action connected to this approval
that constitutes a project will be reviewed for compliance with CEQA.
FINANCIAL IMPACT:
Appropriations for
this Contract are included in Fund 280, Airport Operating, FY 2024-25 Budget
and will be included in the budgeting process for future years.
The Contract referenced in this agenda
item contains language that permits termination if services are not needed or a
solicitation is completed.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Contract Amendment
Number Six to Contract MA-280-19012018 with Unison Consulting, Inc.
Attachment B - Redline to Subordinate Contract MA-280-19012018 with Unison
Consulting, Inc.
Attachment C - Contract Summary Form