Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  24-000441

 

MEETING DATE:

06/25/24

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

5

SUBMITTING Agency/Department:

OC Waste & Recycling   (Approved)

Department contact person(s):

Tom Koutroulis (714) 834-4122 

 

 

Hany Ahmed (949) 728-3043

 

 

Subject:  Approve Zone 4 Phase B Groundwater Composite Liner Design for Prima Deshecha

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

          Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost:   $150,000

Annual Cost: FY 2024-25 $1,500,000
FY 2025-26 $339,116

 

 

 

    Staffing Impact:

No

# of Positions:            

Sole Source:   N/A

    Current Fiscal Year Revenue: N/A

   Funding Source:     Fund 273: 100%

County Audit in last 3 years: No

   Levine Act Review Completed: Yes

 

    Prior Board Action:         N/A

 

RECOMMENDED ACTION(S):

 

 

1

Authorize the Director of OC Waste & Recycling or designee to execute the contract with SWT Engineering, Inc. for Zone 4 Phase B Groundwater Composite Liner Project Design for the Prima Deshecha Landfill, effective upon Board of Supervisors approval and execution of all necessary signatures and shall continue for 42 calendar months from issuance of the Notice to Proceed, in an amount not to exceed $1,989,116.

 

2.

Authorize the Director of OC Waste & Recycling or designee to make ministerial or non-material changes to the contract.

 

 

 

SUMMARY:

 

Approval of the contract with SWT Engineering, Inc. for Zone 4 Phase B Groundwater Composite Liner Project Design for the Prima Deshecha Landfill will support continued landfill operations and maintain compliance with state and federal regulations.

 

 

 

BACKGROUND INFORMATION:

 

OC Waste & Recycling (OCWR) is responsible for managing the County of Orange (County) solid waste disposal system, including South Region Landfills that consist of the active Prima Deshecha Landfill (Prima) and five closed solid waste disposal sites. Prima was opened in 1976 to meet the solid waste disposal needs of the southern portion of Orange County. Prima is a 1,530-acre landfill site located within unincorporated Orange County and the cities of San Juan Capistrano and San Clemente. Development of Zone 4 provides needed disposal capacity for Prima through the anticipated closure date in 2102, ensures long term disposal capacity for the County and supports the stable rate structure for the cities and special districts within the County for future generations.   

 

Zone 4 Phase B Groundwater Composite Liner Project Design for the Prima Deshecha Landfill (Project) is for the design of approximately a 50-acre in Prima Zone 4. The design will be for grading, protective liner, road and facility improvements, installation of systems for leachate collection, landfill gas collection and facility drainage control. OCWR does not have sufficient in-house resources nor the expertise to perform the required hydrology and drainage design, design report and improvement plans preparation, coordination with regulatory agencies, bid support and construction engineering support services. Therefore, it is necessary to contract out the specialized design services (Services) to support landfill infrastructure expansion projects.

 

Approval of the contract with SWT Engineering, Inc. for Zone 4 Phase B Groundwater Composite Liner Project Design for the Prima will support continued landfill operations and maintain compliance with state and federal regulations.

 

On January 10, 2023, the Board approved the establishment of a Qualified Vendors List (QVL) for Landfill Services. SWT Engineering, Inc. (SWT) is included as a qualified contractor on this QVL.

The Services have been procured in accordance with the 2020 Design and Construction Policy Manual, Section 3.3. The Orange County Preference Policy is not applicable to this contract.

 

The contractor's performance has been confirmed as at least satisfactory. OC Waste & Recycling verified there are no concerns that must be addressed with respect to the contractor's ownership/name, litigation status or conflicts with County interests.

 

This contract includes subcontractors. See Attachment B for information regarding subcontractors and Contract Summary Form

 

Compliance with CEQA: This action is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to CEQA, since it does not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The approval of this agenda item does not commit the County to a definite course of action in regard to a project since the activity is the awarding of a contract for Services only. This proposed activity is therefore not subject to CEQA. Any future action connected to this approval that constitutes a project will be reviewed for compliance with CEQA.

 

 

 

FINANCIAL IMPACT:

 

Appropriations for this contract are included in the FY 2023-24 Budget for OCWR Capital Project Fund 273, and will be included in the budgeting process for future years.

 

The proposed contract includes a provision stating the contract is subject to, and contingent upon, applicable budgetary appropriations approved by the Board for each fiscal year during the term of the contract. If such appropriations are not approved, the contract may be immediately terminated without penalty to the County.

 

 

 

 

STAFFING IMPACT:

 

N/A

 

ATTACHMENT(S):

 

Attachment A – Contract MA-299-24011085 SWT Engineering, Inc.
Attachment B - Contract Summary Forms
Attachment C - Project Location Map