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Agenda Item
ASR
Control 24-000406 |
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MEETING
DATE: |
06/25/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
County
Executive Office (Approved) |
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Department contact person(s): |
KC
Roestenberg (714) 567-5075 |
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Lynne
Halverson (714) 834-5294 |
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Subject: Third
Quarter FY 2023-24 Information Technology Projects Progress Report
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ceo CONCUR |
County Counsel Review |
Clerk of the
Board |
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Concur |
No Legal Objection |
Consent Calendar |
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3 Votes Board Majority |
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Budgeted: N/A |
Current
Year Cost: N/A |
Annual
Cost: N/A |
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Staffing
Impact:
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No |
#
of Positions: |
Sole
Source: N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 3/26/2024 #6, 12/19/2023 #13,
9/26/2023 #14, 6/27/2023 #27 |
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RECOMMENDED
ACTION(S):
Receive and file
the Quarterly Information Technology Projects Progress Report for Third Quarter
FY 2023-24.
SUMMARY:
Receiving and
filing the Third Quarter FY 2023-24 Information Technology Projects Progress
Report will provide the Board of Supervisors and the public with an update on
the status of major County technology projects.
BACKGROUND
INFORMATION:
Since 2006, the Program Management Office
(PMO) within the County Executive Office (CEO), Orange County Information
Technology (OCIT) has reported quarterly on the status of Information
Technology (IT) projects with a budget of $150,000 or more. Project status
details are gathered from County department project managers and verified by
the OCIT PMO. The Third Quarter FY 2023-24 IT Projects Progress Report covers
the period of January 1, 2024, through March 31, 2024, and is included with
this Agenda Staff Report as Attachment A.
The number of projects in this reporting
period is 21, one less that the number reported in the previous quarter. Three
projects, Business Intelligence & Analytics – Phase 1 and Electronic Health
Records (EHR) Interoperability, both managed by Health Care Agency (HCA), and
Shared Services Server Platform, managed by OCIT, were completed last quarter.
A total of two new projects were added this quarter. The total budget decreased
from $53,658,398 to $50,561,836.
During this reporting period, five
projects experienced significant schedule delays and are in “Red” status (i.e.,
expected completion date is more than 20 percent of baselined schedule): OCIT OC Agenda; OCIT Access Control
Conversion; OCIT County Enterprise Network Redundancy; OCIT Legacy Application
Restoration; and OC Sheriff's Department Automated Jail System (AJS). Two
projects experienced a significant budget overage and are in "Red"
status: OCIT County Enterprise External Firewall Cluster Enhancements and OCIT
Zscaler Private Access (ZPA) VPN Standardization. Details concerning budget and
schedule mitigation activities are included in the project notes included in
Attachment A.
In addition to the status of the
individual projects, the complete progress report (Attachment A) provides
information and data regarding the County’s IT project performance and
investment trends over the last 12 quarters.
The Board of Supervisors received the
previous Quarterly IT Projects Progress Reports on March 26, 2024; December 19,
2023; September 26, 2023; June 27, 2023; and every previous quarter since May
24, 2016
FINANCIAL IMPACT:
N/A
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Third Quarter FY
2023-24 Information Technology Projects Progress Report