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Agenda Item
ASR
Control 24-000104 |
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MEETING
DATE: |
06/25/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
3 |
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SUBMITTING Agency/Department: |
Sheriff-Coroner (Approved) |
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Department contact person(s): |
John
McCulloch (714) 647-1807 |
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AJ
Patella (714) 647-4094 |
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Subject: First
Amendment to the City of Villa Park Law Enforcement Services Agreement
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ceo CONCUR |
County Counsel Review |
Clerk of the
Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current
Year Cost: N/A |
Annual
Cost: FY 2024-25
$2,295,177 |
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Staffing
Impact:
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No |
#
of Positions: |
Sole
Source: N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 6/27/2023 #44, 6/28/2022 #32,
6/22/2021 #38, 6/23/2020 #4 |
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RECOMMENDED
ACTION(S):
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1. |
Approve First
Amendment to the Agreement for law enforcement services with the City of
Villa Park for the term of July 1, 2024, through June 30, 2025. |
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2. |
Approve the FY
2024-25 charges for law enforcement services to the City of Villa Park in an
amount not to exceed $2,035,677. |
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3. |
Approve
$259,500, as the total amount for special and supplemental services,
including School Resource Officer, Directed Enforcement services, Special
Events and Traffic Enforcement for the term of July 1, 2024, through June 30,
2025. |
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4. |
Delegate to the Sheriff-Coroner
authority to execute written amendments to this law enforcement services
agreement that increase or decrease the total FY 2024-25 cost of service by
one percent or less of $2,035,677, including adding, changing, or reducing
staff or equipment, and that do
not materially change other provisions of the agreement. |
SUMMARY:
Approval of the
First Amendment to the Agreement with the City of Villa Park will allow the
Sheriff-Coroner Department to continue to provide law enforcement services to
maintain the safety and welfare of residents of Villa Park.
BACKGROUND
INFORMATION:
The City of Villa
Park has been contracting with the County of Orange (County) for the
Sheriff-Coroner Department (Sheriff) to provide law enforcement services since
1962. The table below notes when the Board of Supervisors (Board) approved the
most recent agreements, amendments, and any annual adjustment amount.
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Fiscal Year |
Amendment Number or Agreement |
Date Approved By Board or
Adjusted |
Amount |
Comments |
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FY
2020-21 |
2 |
June
23, 2020 |
$1,738,977 |
Established
service levels for FY 2020-21 |
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FY
2021-22 |
3 |
June
22, 2021 |
$1,862,076 |
Establish
service levels for FY 2021-22 |
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FY
2022-23 |
4 |
June
28, 2022 |
$2,111,450 |
Establish
service levels for FY 2022-23 |
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FY
2023-24 |
Agreement
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June
27, 2023 |
$1,829,764 |
Establish
service levels for FY 2023-24 |
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FY
2023-24 |
n/a |
February
13, 2024 |
$2,150,096 |
Adjusted as a
result of ratified labor union contract negotiations |
Sheriff requests
Board approval of the First Amendment to the Law Enforcement Agreement for the
term of July 1, 2024, through June 30, 2025, as noted in the Recommended
Actions. The total cost to the City of Villa Park for contracted law
enforcement services for FY 2024-25 is $2,035,677. In addition, pursuant to the
Agreement, the City of Villa Park may request additional special and
supplemental services, such as the use of a School Resource Officer, Direct
Enforcement services, Special Event services and traffic enforcement, up to a
maximum cost of $259,500, for a firm, fixed total cost of $2,295,177. The City
pays Sheriff for the SRO and for other special events as well as the traffic
enforcement. Due to other funding sources used by the City to pay for these,
they ask for supplemental invoices so they can track the cost. This total cost
does not include any additional hours for the Motor Sergeant's required duties
related to traffic enforcement. The traffic enforcement hours are also billed
by supplemental invoice for actual hours worked
Agreement costs
include salaries, wages, employee benefits, services and supplies,
transportation expenses, as well as division, department, and County
(County-Wide Cost Allocation Plan) overhead.
FY 2024-25 cost is 6.75 percent higher ($145,081) than the current
agreement of $2,159,096. The increase is due to salary and benefits increases
due to labor agreements.
This First Amendment to the Agreement is
submitted for approval less than 30 days prior to the start of the proposed
agreement due to an extended negotiation period over the terms and conditions
in the Amendment, and the need to have the Villa Park City Council approval
before presenting the Amendment to the Board for approval. The Villa Park City
Council approved this Agreement at its May 28, 2024, meeting.
FINANCIAL IMPACT:
The City of Villa
Park is responsible for 100 percent of the costs related to this
agreement. Appropriations and Revenue
for this agreement are included in Budget Control 060, Sheriff-Coroner FY
2024-25 Budget. Adjustment to reconcile positions with related appropriations
and revenue to the adopted FY 2024-25
agreement will be requested in the FY
2024-25 Mid-Year Budget Report.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - First Amendment to
the City of Villa Park Agreement
Attachment B - Redline of Original Agreement