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Agenda Item
ASR
Control 24-000102 |
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MEETING
DATE: |
06/25/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
5 |
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SUBMITTING Agency/Department: |
Sheriff-Coroner (Approved) |
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Department contact person(s): |
John
McCulloch (714) 647-1807 |
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James
Christian (949) 361-8206 |
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Subject: City of
San Clemente Law Enforcement Services Agreement
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ceo CONCUR |
County Counsel Review |
Clerk of the
Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current
Year Cost: N/A |
Annual
Cost: FY 2024-25 $21,686,924 |
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Staffing
Impact:
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No |
#
of Positions: |
Sole
Source: N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 6/27/2023 #42, 6/28/2022 #27,
6/22/2021 #30, 6/23/2020 #39 |
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RECOMMENDED
ACTION(S):
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1. |
Approve the agreement for law
enforcement services with the City of San Clemente for the term of July 1,
2024, through June 30, 2025, in an amount not to exceed $21,686,924. |
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2. |
If no law enforcement services agreement
between the County of Orange and the City of San Clemente has been entered
into by June 30, 2025, delegate to the Sheriff-Coroner authority to execute a
written amendment to this law enforcement services agreement that extends the
term for a specified term between July 1, 2025, and August 31, 2025, and
provides that the County will continue during the period of extension to
provide all or a specified part of the law enforcement services previously
provided to the City of San Clemente, and that the City of San Clemente will
pay the full costs of such services. |
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3. |
Delegate to the Sheriff-Coroner
authority to execute written amendments to this law enforcement services
agreement that increase or decrease the total FY 2024-25 cost of service by
one percent or less of $21,686,924, including adding, changing or reducing staff
or equipment, and that do not
materially change other provisions of the agreement. |
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4. |
Delegate to the Sheriff-Coroner
authority to execute an amendment to this agreement to substitute the City of
San Clemente’s amended or new Traffic Violator Apprehension Program
resolution, as long as the amendment does not materially change any other
provision of this agreement. |
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5. |
Delegate to the Sheriff-Coroner
authority to execute an amendment to this agreement to reduce the level of
service, terminate the service or adjust the costs for the Traffic Violator
Apprehension Program service to the City of San Clemente as long as the
amendment does not materially change any other provision of this
agreement. |
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6. |
Authorize the Sheriff-Coroner to execute
amendments to the Operations Agreement, only if they pertain to the same
subject matter as the original Operations Agreement and do not, in the
aggregate, increase or decrease the total costs of the City of San Clemente
by more than one percent. |
SUMMARY:
Approval of the
agreement with the City of San Clemente will allow the Sheriff-Coroner
Department to continue to provide law enforcement services to maintain the
safety and welfare of residents of San Clemente.
BACKGROUND
INFORMATION:
The City of San
Clemente has been contracting with the County of Orange (County) for the
Sheriff-Coroner Department (Sheriff) to provide law enforcement services since
1993. The table below notes when the
Board of Supervisors (Board) approved the most recent agreements and each
contract's annual adjustment amount.
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Fiscal Year |
Amendment Number or Agreement |
Date Approved By Board or
Adjusted |
Amount |
Comments |
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FY
2020-21 |
Agreement |
June
23, 2020 |
$17,145,464 |
Established
service levels for FY 2020-21 |
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FY
2021-22 |
2 |
June
22, 2021 |
$18,059,144 |
Established
service levels for FY 2021-22 |
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FY
2022-23 |
Agreement
|
June
28, 2022 |
$18,687,481 |
Established
service levels for FY 2022-23 |
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FY
2023-24 |
Agreement
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June
27, 2023 |
$19,809,265 |
Established
service levels for FY 2023-24 |
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FY
2023-24 |
n/a |
February
13, 2024 |
$20,480,448 |
Adjusted as a
result of ratified labor union contract negotiations |
* These amounts
were adjusted as a result of ratified labor union contract negotiations.
Proposed law
enforcement services for FY 2024-25 include the positions and service levels as
noted on the table below.
|
Position Title |
Service Level |
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Captain |
1.00 |
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Sergeant -
Administrative |
1.00 |
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Sergeant -
Patrol |
4.00 |
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Investigator |
4.00 |
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Deputy Sheriff
II – Patrol, Directed Enforcement Team & School Resource Officer |
39.00 |
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Deputy Sheriff
II – Motorcycle |
2.00 |
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Community
Service Officer |
4.00 |
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Crime Prevention
Specialist |
1.00 |
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Office
Specialist |
2.00 |
Four Deputy Sheriff II’s were added to this
contract term as well as two patrol vehicles and associated equipment.
The total cost to
the City of San Clemente for the FY 2024-25 contract is $21,686,924, which
includes regional/shared staff.
Agreement costs
include salaries, wages, employee benefits, services and supplies,
transportation expenses, as well as division, department and County
(County-Wide Cost Allocation Plan) overhead. FY 2024-25 cost is 5.89 percent
higher ($1,206,476) than the current fiscal year final adjusted agreement of
$20,480,448. The increase is due mainly to salary and benefits increases due to
labor agreements.
This agreement is submitted for approval
less than 30 days prior to the start of the proposed agreement due to an
extended negotiation period over the terms and conditions in the agreement, and
the need to have the San Clemente City Council approval before presenting the
agreement to the Board for approval. The San Clemente City Council agendized
this agreement for approval at its June 18, 2024, meeting.
FINANCIAL IMPACT:
The City of San
Clemente is responsible for 100 percent of the costs related to this
agreement. Appropriations and Revenue
for this agreement are included in Budget Control 060, Sheriff-Coroner FY
2024-25 Budget. Adjustments to reconcile positions with related appropriations and
revenue to the adopted FY 2024-25 agreement
will be requested in the FY 2024-25
Mid-Year Budget Report.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - City of San Clemente
Agreement
Attachment B - Redline Version of Previous Agreement