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Agenda Item
ASR
Control 25-000249 |
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MEETING
DATE: |
06/24/25 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
3 |
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SUBMITTING Agency/Department: |
Sheriff-Coroner (Approved) |
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Department contact person(s): |
Jeff
Puckett (714) 647-1839 |
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Dwayne
Chapple (949) 635-1821 |
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Subject: City of Rancho Santa Margarita Law
Enforcement Services Contract
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: N/A |
Current Year
Cost: N/A |
Annual Cost: FY 2025-26 $12,486,050 |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 6/25/2024 #31, 6/27/2023 #46,
6/28/2022 #26, 6/22/2021 #24 |
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RECOMMENDED
ACTION(S):
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1. |
Approve the
contract for law enforcement services with the City of Rancho Santa Margarita
for the term of July 1, 2025, through June 30, 2026, and the FY 2025-26
charges for law enforcement services with the City of Rancho Santa Margarita
in an amount not to exceed $12,486,050. |
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2. |
If no law
enforcement services contract between the County of Orange and the City of
Rancho Santa Margarita has been entered into by June 30, 2026, delegate to
the Sheriff-Coroner authority to execute a written amendment to this law
enforcement services contract that extends the term for a specified term
between July 1, 2026, and August 31, 2026, and provides that the County will
continue during the period of extension to provide all or a specified part of
the law enforcement services previously provided to the City of Rancho Santa
Margarita, and that the City of Rancho Santa Margarita will pay the full
costs of such services. |
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3. |
Delegate to the
Sheriff-Coroner or designee authority to execute written amendments to this
law enforcement services contract that increase or decrease the total FY
2025-26 cost of service by one percent or less of $12,486,050, including
adding, changing, or reducing staff or equipment, that do not materially
change other provisions of the contract. |
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4. |
Delegate to the
Sheriff-Coroner or designee authority to execute an amendment to this
contract to substitute the City of Rancho Santa Margarita’s amended or new
Traffic Violator Apprehension Program resolution, as long as the amendment
does not materially change any other provision of this contract. |
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5. |
Delegate to the
Sheriff-Coroner or designee authority to execute an amendment to this
contract to reduce the level of service, terminate the service or adjust the
costs for the Traffic Violator Apprehension Program service to the City of
Rancho Santa Margarita as long as the amendment does not materially change
any other provision of this contract. |
SUMMARY:
Approval of the contract with the
City of Rancho Santa Margarita will allow the Sheriff-Coroner Department to
continue to provide law enforcement services to maintain the safety and welfare
of residents of Rancho Santa Margarita.
BACKGROUND
INFORMATION:
The City of Rancho Santa Margarita
has been contracting with the County of Orange (County) for the Sheriff-Coroner
Department (Sheriff) to provide law enforcement services since 2000. The table below notes when the Board of
Supervisors (Board) approved the most recent contracts and each contract's
annual adjustment amount.
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Fiscal Year |
Amendment Number or Contract |
Date Approved By Board or
Adjusted |
Amount |
Comments |
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FY 2022-23 |
Contract |
June 28, 2022 |
$10,798,259 |
Establish
service levels for FY 2022-23 |
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FY 2022-23 |
First |
May 23, 2023 |
$6,436 |
Amendment
changed the Crime Prevention Specialist from an extra help position to a
regular employee position. |
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FY 2023-24 |
Contract |
June 27, 2023 |
$10,607,898 |
Establish
service levels for FY 2023-24 |
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FY 2023-24 |
n/a |
February 13,
2024 |
$10,985,365 |
Adjusted
as a result of ratified labor union contract negotiations |
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FY 2024-25 |
Contract |
June 25, 2024 |
$11,853,107 |
Establish
service levels for FY 2024-25. |
* These amounts were adjusted as a
result of ratified labor union contract negotiations.
Proposed law enforcement services
for FY 2025-26 include the positions and service levels as noted on the table
below.
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Position
Title |
Service
Level |
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Captain |
1.00 |
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Sergeant -
Administrative |
1.00 |
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Sergeant -
Patrol |
2.00 |
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Deputy Sheriff
II - Patrol, Traffic, Community Support, and Special
Enforcement Services |
21.00 |
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Investigator |
1.00 |
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Investigative
Assistants |
1.33 |
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Community
Services Officers |
2.00 |
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Crime Prevention
Specialist |
1.00 |
The total cost to the City of
Rancho Santa Margarita for the FY 2025-26 contract is $12,486,050, which
includes regional/shared staff.
Contract costs include salaries,
wages, employee benefits, services and supplies, transportation expenses, as
well as division, department and County (County-Wide Cost Allocation Plan)
overhead. The FY 2025-26 contract cost is 5.34 percent higher ($632,943) than
the current fiscal year final adjusted contract of 11,853,107. The increase is
due to salary and benefits increase as the result of labor agreements.
The Sheriff law enforcement
contracts have been reorganized to simplify amendments, eliminate duplicative
references, and make the document easier to navigate. Contract language was
revised to make the contract more readable and codify the Sheriffs’ and the
Cities’ current practices.
This contract is submitted for approval
less than 30 days prior to the start of the proposed contract due to an
extended negotiation period over the terms and conditions in the contract, and
the need to have the Rancho Santa Margarita City Council approval before
presenting the contract to the Board for approval. The Rancho Santa Margarita
City Council agendized this contract for approval at its June 11, 2025,
meeting.
FINANCIAL
IMPACT:
The City of Rancho Santa Margarita
is responsible for 100 percent of the costs related to this contract.
Appropriations and Revenue for this contract are included in Budget Control
060, Sheriff-Coroner FY 2025-26 Budget. Adjustments to reconcile positions with
related appropriations and revenue to the adopted FY 2025-26 contract will be
requested in the FY 2025-26 Mid-Year Budget Report.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A - City of Rancho Santa Margarita Contract