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Agenda Item
ASR
Control 12-000659 |
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MEETING DATE: |
05/22/12 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
Sheriff-Coroner
(Approved) |
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Department contact
person(s): |
Mark Billings (714) 647-1833 |
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Captain Tim Moy (714) 647-1854 |
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Subject:
Renew Contract with Epic
Aviation, LLC for Helicopter Fuel
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ceo Concur |
County
Counsel Review |
Clerk of the Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost: |
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Staffing Impact: No |
# of Positions:
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Sole Source:
No |
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Current Fiscal Year Revenue: N/A |
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Funding Source: Proposition
172 and Contract City Partners: 100% |
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Prior Board Action: 6/28/11
#43 |
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RECOMMENDED ACTION(S):
Authorize the County Purchasing Agent or his authorized Deputy to execute Amendment One to Contract MA-060-12011339 with Epic Aviation, LLC for helicopter fuel, commencing July 1, 2012 through June 30, 2013, in an amount not to exceed $400,000.
SUMMARY:
The Sheriff-Coroner requests approval of an amendment to the contract with Epic Aviation, LLC for helicopter fuel, renewing the contract for one year in an amount not to exceed $400,000.
BACKGROUND INFORMATION:
Sheriff-Coroner Air Support Unit supports the Sheriff’s mission by providing vital airborne surveillance and patrol support for Orange County. For many years, helicopter fuel for Sheriff-Coroner Air Support was provided by agreement with Airborne Law Enforcement (ABLE), a joint powers authority between the cities of Costa Mesa and Newport Beach that owned and operated law enforcement helicopters.
Last year, due to the pending dissolution of ABLE, a competitive bid process was conducted for the purchase of jet aviation fuel used in the Sheriff's helicopters. The contract with Epic Aviation, LLC was approved in June 2011 as a result of the competitive bid process. This vendor had been providing these services for ABLE. The amount of the contract is less than the County had been paying ABLE for fuel, because ABLE charged a $.07 per gallon administrative fee in addition to the fuel cost. The contract was approved in the amount of $400,000 for one year, renewable for four additional one-year periods. It is now requested that the Board approve the renewal of the contract for the second year, in the same annual amount.
A strikethrough/highlight version of the agreement is not available. The only changes to the agreement resulting from Amendment One are the new effective dates.
FINANCIAL IMPACT:
Funding for this contract is primarily from Proposition 172 Public Safety Sales Tax Revenue; contract city partners also contribute funding for an enhanced level of air support services. Funding is included in the Sheriff-Coroner's proposed budget for FY 2012-13.
STAFFING IMPACT:
N/A
EXHIBIT(S):
Amendment