Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  17-000401

 

MEETING DATE:

05/09/17

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

OC Public Works   (Approved)

Department contact person(s):

Shane Silsby (714) 667-9700 

 

 

Becky Juliano (714) 667-9701

 

 

Subject:  Qualified Vendor Lists for Electrical, Mechanical and Cost Estimating Services

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

No Legal Objection

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: N/A

Current Year Cost: N/A

Annual Cost: N/A

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: No

    Current Fiscal Year Revenue: N/A

  Funding Source: N/A

County Audit in last 3 years: No

 

 

    Prior Board Action: N/A

 

RECOMMENDED ACTION(S):

 

 

1.

Find that the subject activity is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to review under CEQA.

 

2.

Approve Qualified Vendor List for Architect-Engineer Design Support for Electrical Engineering Services, with Jacobs Engineering Group, Inc., IMEG Corporation, dba TTG Engineers, Henrikson Owen & Associates, Inc., Richard & Brady Associates, Inc., IDS Group, Inc., MasTek, Inc., PBS Engineers, Inc., SPEC Services, Inc., Goss Engineering, Inc., J.C. Chang & Associates, Inc. and Infrastructure Factor Consulting, Inc. for a three-year period, effective upon Board of Supervisors approval.

 

3.

Approve Qualified Vendor List for Architect-Engineer Design Support for Mechanical Plumbing Engineering Services, with Jacobs Engineering Group, Inc., IDS Group, Inc., Henrikson Owen & Associates, Inc., IMEG Corporation dba TTG Engineers, J.C. Chang & Associates, Inc., PBS Engineers, Inc., Infrastructure Factor Consulting, Inc. and Goss Engineering, Inc. for a three-year period, effective upon Board of Supervisors approval.

 

4.

Approve Qualified Vendor List for Architect-Engineer Design Support for Cost Estimating Services, with Lenax Construction Service, Inc., APSI Construction Management and EQS Consultants, Inc. for a three-year period, effective upon Board of Supervisors approval.

 

 

 

 

SUMMARY:

 

Approval of the Qualified Vendor Lists for Electrical Engineering, Mechanical Plumbing Engineering and Cost Estimating disciplines will provide timely access to specialized services needed in support of completing cost effective Architect-Engineer services for County projects and will support expediting the completion of Countywide capital improvement, repair, rehabilitation and maintenance projects to improve public safety and customer service to meet ongoing and future business needs.

 

 

BACKGROUND INFORMATION:

 

On October 14, 2016, OC Public Works released a Request for Qualifications (RFQ) to solicit Statement of Qualifications from firms to provide several Architect-Engineer (A-E) services related to the following disciplines: Electrical Engineering, Mechanical Plumbing Engineering and Cost Estimating. The RFQ was advertised from October 14, 2016, through November 14, 2016, on the County’s online bidding system. In accordance with Section 3.3-107 of the Design and Construction Procurement Policy Manual (DCPM), the RFQ was issued with the intent to establish lists of qualified vendors to provide A-E services for the named disciplines.

 

A total of 12 submittals were received for Electrical Engineering. One submittal for Electrical Engineering was deemed non-responsive, as they did not meet the minimum qualifications. Eight submittals were received for Mechanical Plumbing Engineering and three for Cost Estimating.

 

On January 19, 2017, the Evaluation Committee completed the evaluation process and provided its final recommendation of qualified firms for the stated disciplines. All firms were determined to have met minimum qualifications, passed reference checks and passed the evaluation threshold requirement. A Memorandum of Recommendation is included as Attachment A and the Qualified Vendor List (QVL) for each of the disciplines is included as Attachment B.  Reference checks for capital vendors included OC Waste & Recycling and John Wayne Airport. A complete list of reference checks can be found in Attachment C.

 

In accordance with Section 3.3-107 (1) of the Design and Construction Procurement Policy Manual, the list of consultants on the QVL may be utilized to provide services in the annual not-to-exceed amount of $100,000. Upon the Board's approval of any or all vendors in the recommended QVL, OC Public Works plans to return to the Board for the establishment of individual on-call contracts for terms consistent with the DCPM.

 

Compliance with CEQA: This action is not a project within the meaning of CEQA guidelines, Section 15378 and is therefore not subject to CEQA, since it does not have the potential for resulting in either a direct or physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The approval of this agenda item does not commit the County to a definite course of action in regard to a project since it is an award for an on-call list of vendor qualified A-E firms for potential future vendor agreements that are not yet confirmed or approved. This proposed activity is therefore not subject to CEQA. Any individual, specific work authorized pursuant to this contract will be reviewed for compliance with CEQA.

 

 

 

 

 

FINANCIAL IMPACT:

 

As part of consolidating the administration of various internal A-E programs and contracts under OC Public Works, the Qualified Vendor Lists have been established to allow for Countywide utilization. Each Department will still utilize its internal process to encumber the amount needed based on their respective projects and ensure sufficient appropriations are available in the current budget and for future years.

 

 

 

STAFFING IMPACT:

 

N/A

 

ATTACHMENT(S):

 

Attachment A - Memorandum of Recommendation
Attachment B - Qualified Vendor Lists
Attachment C - Reference Checks