Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  17-000095

 

MEETING DATE:

05/09/17

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

2

SUBMITTING Agency/Department:

John Wayne Airport   (Approved)

Department contact person(s):

Barry A. Rondinella (949) 252-5183 

 

 

Lawrence G. Serafini (949) 252-5270

 

 

Subject:  Notice Inviting Bids for Pavement Maintenance and Repair

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Consent Calendar

 

 

3 Votes Board Majority

 

 

 

    Budgeted: N/A

Current Year Cost: N/A

Annual Cost: N/A

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: N/A

    Current Fiscal Year Revenue: N/A

  Funding Source: Airport Operating Fund 280:100%

County Audit in last 3 years: No

 

 

    Prior Board Action: N/A

 

 

RECOMMENDED ACTION(S):

 

 

1.

Find that the project is categorically exempt from the California Environmental Quality Act (CEQA), Class 1, pursuant to CEQA Guidelines, Section 15301.

 

2.

Adopt the list of prequalified contractors to bid on the Pavement Maintenance and Repair project.

 

3.

Adopt the plans and specifications on file at the Administration Office of John Wayne Airport for the Pavement Maintenance and Repairs project.

 

4.

 

Authorize the Airport Director or designee to sign the plans and specifications for the County.

 

5.

Authorize the Airport Director or designee to solicit bids and establish a bid opening date of June 14, 2017.

 

6.

Authorize the Airport Director or designee to extend the bid opening date, if necessary, up to 60 days.

 


 

 

SUMMARY:

 

Adoption and implementation of the plans and specifications for the Pavement Maintenance and Repair Project at John Wayne Airport will provide high quality infrastructure and drainage on the airfield and in vehicular traffic areas. 

 

 

BACKGROUND INFORMATION:

 

John Wayne Airport (JWA) is responsible for maintaining over 11 million square feet of asphalt and concrete pavement on the airfield, its public access roads and parking lots. To help accomplish this task, JWA has developed a standing Pavement Maintenance and Repairs contract.

 

Public Contract Code Section 20128.5 authorizes and gives the Board discretion to award individual annual contracts, none of which shall exceed three million dollars ($3,000,000), adjusted annually to reflect the percentage change in the California Consumer Price Index, for repair, remodeling, or other repetitive work to be done according to unit prices. No such annual contracts may be awarded for any new construction. The contracts shall be awarded to the lowest responsible bidder and shall be based on plans and specifications for typical work.  For purposes of Section 20128.5, "unit price" means the amount paid for a single unit of an item of work and "typical work" means a work description applicable universally or applicable to a large number of individual projects, as distinguished from work specifically described with respect to an individual project.  Also, "repair, remodeling, or other repetitive work to be done according to unit prices" shall not include design or contract drawings.

 

On February 8, 2017, pursuant to Section 6.1 of the County of Orange Design and Construction Procurement Policy manual, JWA publicly advertised a Request for Prequalification for general contractors in order to establish a list of prequalified firms that will be eligible to bid on this project.

 

On February 22, 2017, JWA received prequalification submittals from the following firms:

 

1.    All American Asphalt

2.    Bogh Engineering

3.    Excel Paving Company

4.    Granite Construction Company

5.    Griffith Company

6.    Hal Hays Construction Inc.

7.    Los Angeles Engineering, Inc.

8.    Martin Brothers Construction

9.    Minco Construction

10.  RJ Noble Company

11.  Sully-Miller Contracting Company

 

Upon review of the prequalification submittals received, JWA found that all firms met the prequalification requirements except Los Angeles Engineering (LAE). On February 27, 2017, JWA notified each contractor of JWA’s findings regarding prequalification results. To initiate an appeal, a firm must deliver written notice of its appeal to JWA within seven calendar days from the date of the notification. No appeals were received.

 

 

 

Project:

The project provides for the maintenance and repair of infrastructure and drainage on the airfield and in vehicular traffic areas at JWA.  This would be "typical work" as determined by Section 20128.5.  The proposed contract contains various line items with estimated quantities for work associated with pavement maintenance and repair.  Individual job orders will be written for each job with a cost based upon unit prices in the contract.  When awarded, all work under the contract will be for pavement maintenance and repair at JWA.  JWA requests that the Board, pursuant to Section 20128.5, adopt the plans and specifications and authorize advertisement for bids on a new one-year contract with a not-to-exceed amount of $1,600,000. 

 

 

FINANCIAL IMPACT:

 

Appropriations for this project are included in FY 2017-18 Recommended Budget for Airport Operating Fund 280.

 

 

 

 

STAFFING IMPACT:

 

N/A

 

ATTACHMENT(S):

 

Attachment A - Notice Inviting Bids
Attachment B - Public Contract code Section 20128.5