Agenda Item

AGENDA STAFF REPORT

 

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ASR Control 16-001633

 

MEETING DATE:

05/09/17

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Social Services Agency†† (Approved)

Department contact person(s):

Alyson Piguee (714) 245-6323

 

 

Graciela Verduzco (714) 245-6192

 

 

Subject: Agreement for Educational Support for Foster Youth

 

††††† ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

††† Budgeted: N/A

Current Year Cost: N/A

Annual Cost: FY 2017-18:$818,534
FY 2018-19:$830,534
FY 2019-20:$880,885

 

 

 

††† Staffing Impact:

No

# of Positions:

Sole Source: No

††† Current Fiscal Year Revenue: N/A

Funding Source: FED:100% (Child Welfare Services)

County Audit in last 3 years: No

 

 

††† Prior Board Action: 5/20/2014 #52

 

RECOMMENDED ACTION(S):

 

 

1.

Approve Agreement with the Orange County Superintendent of Schools for the provision of Educational Support for Foster Youth, with a cumulative maximum obligation of $2,529,953, for the period of July 1, 2017, through June 30, 2020.

 

2.

Approve and execute the original and duplicate of the First Amendment to License Agreement between Social Services Agency and Orange County Superintendent of Schools, and return the copy to County Executive Office Real Estate Services.

 

 

 

 

 

SUMMARY:

 

Approval of this Agreement will provide continued educational support for foster youth through the Orange County Superintendent of Schools.

 

 

 

BACKGROUND INFORMATION:

 

 

The Social Services Agency (SSA) is requesting the Board of Supervisors (Board) approval of the Agreement with the Orange County Superintendent of Schools (Superintendent) for Educational Support for Foster Youth (which is to be provided by the Superintendentís Foster Youth Services Division), for the period of July 1, 2017, through June 30, 2020, with a cumulative maximum obligation of $2,529,953.On May 8, 2012, your Board approved a three-year Agreement with the Orange County Superintendent of Schools for a maximum obligation of $2,481,146 for the period of July 1, 2014, through June 30, 2017.This service currently provides support to foster youth, ages three through nineteen years, placed in out-of-home care in Orange County.

 

The Agreement serves as a pass-through for Federal Title IV-E funds received by the County and subsequently paid to the Superintendent for expenditures claimed.Funding is restricted to administrative services and covers the salaries and benefits of educational liaisons and other staff.Together, they provide foster youth services by means of serving as a liaison between Orange County school districts and collaborative partners, such as other County agencies and community-based organizations; by supporting and advocating for foster youth at a variety of educational meetings to ensure their needs are met; by evaluating and monitoring foster youth progress beginning at preschool, K-12, and transitioning to college and career; by providing community resources and referrals to foster youth, caregivers, and collaborative partners; by providing training on the topic of Trauma Informed Practice to collaborative professionals serving foster youth; by maintaining educational summaries of foster youth; and by coordinating record-gathering from Orange County school districts to prepare and provide Educational Progress Reports to social workers and probation officers.The reports are used to monitor foster youths' academic progress toward meeting graduation requirements and for reporting to the Orange County Superior Court, Juvenile Court.The administrative functions performed by the educational liaisons support the direct services provided by social workers and probation officers in assisting foster youth to successfully complete high school.In addition to the educational liaisons, funding also supports administrative assistants, and other program staff, for a total of 16 positions under the Agreement.

 

Over the past three years, an average 1,913 foster youths were eligible to be served under the existing Agreement.  The following table shows the number of Educational Progress Reports Prepared by the Educational Liaisons.  These Progress Reports are used by social workers in their court reports to demonstrate the educational progress of foster youth to the Juvenile Court.  Additionally, the table below demonstrates the graduation rate for those foster youth eligible.  In the 2013-14 school year, 77% of eligible foster youth graduated.  The data  below demonstrates consistent progress in the graduation rate for these youth.

 

 

FY 2014-15

FY 2015-16

FY 2016-YTD thru December 2016

Educational Progress Reports Prepared

2,038

2,020

806

Completed High School

80%

(118 of 148 eligible)

84%

(129 of 153 eligible)

N/A

 

 

The Foster Youth Services Division incorporated five additional goals to focus on for the next three years.These goals, which align with the goals of child welfare and probation, are: 1) Improve School Stability; 2) Increase Graduation Rates and College and Career Readiness; 3) Increase Preschool Enrollment and School Readiness; 4) Improve Cross-System Collaboration; and 5) Improve Trauma Informed Systems of Care.

 

The services provided under this Agreement support California laws regarding child welfare services, the responsibility for making educational decisions regarding dependents or wards of the court, and the academic rights related to those youth.These include Welfare and Institutions Code (WIC) Sections 361 (pertaining to the appointment and responsibilities of education decision-makers for adjudged dependent children of the court), WIC 726 (pertaining to the appointment and responsibilities of education decision-makers for adjudged wards or dependent children of the court), WIC 10610 (relating to the sharing of informationfor social welfare administration), and WIC 16000 (indicates foster children shall have the same access to academic resources, services, extracurricular and enrichment activities available to all pupils); and Education Code Section 49069.5 (pertaining to the coordinated action required to ensure the timely transfer of educational records for pupils in foster care).

 

Due to changes in positions and benefits, the FY 2017-18 Agreement budget of $818,534 reflects a $44,189 decrease from the FY 2016-17 Agreement budget of $862,723.The Salary and Benefit increases in FY 2018-19 and FY 2019-20 represent maximum salary and benefits amounts in the event the Superintendent provides a 2% (two percent) cost of living adjustment to all positions and/or a 5% (five percent) merit increase for employees who have not reached the top of their salary scale.

 

The procurement method for this Agreement is authorized by California Department of Social Services (CDSS) Manual of Policies and Procedures Section 23-650.1.14 which allows procurement by negotiation for any service to be rendered by any federal, state, or local government agency, public university, public college or other public educational institution for contract term up to threeyears.

 

These services align with the Educational Achievement Indicators reported in the 22ndAnnual Report on Conditions of Children in Orange County.

 

License

The proposed First Amendment to License between SSA and the Orange County Superintendent of Schools will allow the continued educational support for foster youth.Additional terms and conditions are contained in the attached First Amendment to License Summary.

 

Subcontractors

This Agreement does not include subcontractors or pass through agreements to other providers.See Attachment C for Contract Summary form.

 

Compliance with CEQA:The proposed action was found not to be a project within the meaning of CEQA Guidelines per Section 15378 by the Board on May 20, 2014, when the last agreement was approved and is therefore not subject to CEQA since it does not have the potential of resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

 

 

 

FINANCIAL IMPACT:

 

Appropriations for this Agreement are included in the FY 2017-18 Requested Budget and will be included in the budgeting process for future years.

 

Funding for this agreement is 100% federal.Federal dollars are comprised of Title IV-E passed to the Orange County Superintendent of Schools through Child Welfare Services Department.

 

Contingency of Funds

The contractor is aware that funding or portions of the funding for this Agreement may be contingent upon the receipt of funds from and/or obligation of funds by, the Federal government to the State and from the State to the County; and inclusion of sufficient funding for the services hereunder in the budget approved by the County's Board of Supervisors for each fiscal year covered by this Agreement.If such approval, funding, or appropriations are not forthcoming, or are otherwise limited, the Agreement in this agenda item contains language which permits the County to immediately terminate, reduce, or modify the Agreement without penalty.

 

 

 

STAFFING IMPACT:

 

N/A

 

ATTACHMENT(S):

 

Attachment A - Agreement with Orange County Superintendent of Schools (CVC2117)
Attachment B - Agreement with Orange County Superintendent of Schools (CVC2117) Redline
Attachment C - Contract Summary
Attachment D - Education Code Section 49069.5
Attachment E - Welfare and Institutions Code Section 361
Attachment F - Welfare and Institutions Code Section 726
Attachment G - Welfare and Institutions Code Section 10610
Attachment H - Welfare and Institutions Code Section 16000
Attachment I - First Amendment to License
Attachment J - First Amendment to License Summary
Attachment K - Redlined Original License
Attachment L - First Amendment to License Questionnaire
Attachment M - Signed First Amendment to Original License
Attachment N- CDSS Manual of Policies and Procedures Section 23-650.1.14