Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  16-001484

 

MEETING DATE:

05/09/17

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Health Care Agency   (Approved)

Department contact person(s):

Jeff Nagel (714) 834-7024 

 

 

Mary Hale (714) 834-6032

 

 

Subject:  Master Agreement for Behavioral Health CalWORKs Services

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

          Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: N/A

Current Year Cost:   N/A

Annual Cost: FY 2017-18 $3,153,434
FY 2018-19 $3,153,434

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source:   No

    Current Fiscal Year Revenue: N/A

  Funding Source:      State: 100% (CalWORKs)

County Audit in last 3 years: No

 

 

    Prior Board Action:          N/A

 

RECOMMENDED ACTION(S):

 

 

1.

Approve the Master Agreement with various providers for provision of Behavioral Health CalWORKs Services for the period July 1, 2017, through June 30, 2019, for a total aggregate maximum obligation of $6,306,868.

 

2.

Authorize the Health Care Agency Director or designee, to exercise a contingency contract cost increase in an amount not to exceed 10% of the Period One funding for the Master Agreement, for the entire term and within the scope of work set forth in the Master Agreement, pursuant to Contract Policy Manual Section 3.3-113.

 

3.

Authorize the Health Care Agency Director, or designee, to execute the individual Agreements with various providers pursuant to the Master Agreement, as referenced in the Recommended Action above.

 

 

SUMMARY:

 

The Health Care Agency requests approval of the Master Agreement for provision of Behavioral Health CalWORKs Services with various providers to provide integrated behavioral health services to CalWORKs participants.

 

 

BACKGROUND INFORMATION:

 

On December 23, 2016, the Health Care Agency (HCA) released a Request for Proposal (RFP) inviting qualified individuals and/or organizations to submit proposals to provide Behavioral Health CalWORKs Services under a Master Agreement.  The Solicitation has closed and HCA is currently negotiating with two providers selected for the requested services. The proposed Master Agreement will allow Behavioral Health CalWORKs Services to continue to be provided through June 30, 2019.

 

Under the current Master Agreement, the Behavioral Health CalWORKs Services program provides integrated behavioral health services to eligible CalWORKs participants.  Services include assessment, evaluation and treatment including individual, group, couples and family counseling, psycho-education, job coaching, case management, referrals and linkage. Services are vocationally focused and designed to remove behavioral health barriers to employment, and assist participants to be more successful in assigned Welfare-To-Work (WTW) activities such as job search, job skills training, vocational education and training, and work experience.  During the first six months of FY 2016-17, the programs served 975 participants and are meeting their contract requirements.

 

Outcomes are measured by three categories: (1) percentage of participants starting employment or employment preparation activities each month, (2) percentage of participants engaged in paid employment at time of discharge, and (3) percentage of participants engaged in employment preparation activities at time of discharge.  Data for the first six months of FY 2016-17 and the contracted percentage for FY 2017-18 are listed below.

 

Outcome Categories

FY 2016-17

(July through December)

Proposed

FY 2017-18

Percentage of participants starting employment or employment preparation activities each month

18%

At least 18%

Percentage of participants engaged in paid employment activities at discharge

38%

At least 38%

Percentage of participants engaged in employment preparation activities at discharge

38%

At least 38%

 

The proposed Master Agreement is not anticipated to have any subcontracts or pass through to other providers. See Attachment B Contract Summary Form.

 

HCA requests that the Board authorize the HCA Director or designee, to exercise a contingency contract cost increase of 10% of the Period One funding for the Agreement over the entire term and within the scope of work set forth in the Agreement, pursuant to Contract Policy Manual Section 3.3-113.  The contingency provision would be exercised in the event there is an increase in the projected services needed for the clients being served.

 

HCA requests that the Board approve the Master Agreement for the provision of Behavioral Health CalWORKs Services as referenced in the Recommended Actions.

 

 

 

FINANCIAL IMPACT:

 

Appropriations for this Master Agreement will be included in the budgeting process for future years.

 

Services under this Master Agreement will have multiple contractors that share an aggregate maximum funding amount. Should services need to be reduced or terminated due to lack of funding, this agreement contains language that allows HCA to give 30 days' notice to either terminate or renegotiate the level of services provided. The notice will allow HCA adequate time to transition or terminate services to clients, if necessary. Additionally, the RFP states in part, that HCA reserves the right to modify the RFP, cancel the solicitation at any time, in whole or part; reject any or all applications; contract for all or some of the stated services; and based upon the County's needs or availability of funding at the time of selection or during contract negotiations, modify the scope of services described herein.

 

 

 

STAFFING IMPACT:

 

N/A

 

 

 

ATTACHMENT(S):

 

Attachment A - Master Agreement for Provision of Behavioral Health CalWORKs Services
Attachment B - Contract Summary Form