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Agenda Item
ASR
Control 24-000310 |
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MEETING
DATE: |
05/07/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
County
Executive Office (Approved) |
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Department contact person(s): |
KC
Roestenberg (714) 567-5075 |
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Ed
Althof (714) 834-3069 |
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Subject: Approve Work Orders with Science
Applications International Corporation
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: N/A |
Current Year
Cost: N/A |
Annual Cost: See Financial Impact Section |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 1/9/2024 #30, 3/8/2022 #32, 2/9/2021
#18, 10/8/2019 #20 |
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RECOMMENDED
ACTION(S):
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1. |
Authorize the County Chief Information
Officer or designee to execute Amendment #8 to Type 2 Work Order Number
CY7-001 under the contract for Data Center, Desktop, Applications and Service
Desk Services with Science Applications International Corporation, for
services to provide ad hoc Data Center server support for the County, to
extend the work order end date from June 30, 2024, to June 30, 2025,
reflecting an increase of $746,450, for a total not to exceed amount of
$3,555,717. |
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2. |
Authorize the County Chief Information
Officer or designee to execute Amendment #5 to Type 2 Work Order Number
CY7-005 under the contract for Data Center, Desktop, Applications and Service
Desk Services with Science Applications International Corporation, for
services to support multiple Countywide OnBase applications and projects, to
extend the work order end date from June 30, 2024, to June 30, 2025,
reflecting an increase of $154,288, for a total not to exceed amount of
$905,622. |
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3. |
Authorize the County Chief Information
Officer or designee to execute Amendment #5 to Type 2 Work Order Number
CY7-006 under the contract for Data Center, Desktop, Applications and Service
Desk Services with Science Applications International Corporation, for
operations and maintenance support services for the Microsoft Identity
Manager and the Orange County Identity systems, to extend the work order end
date from June 30, 2024, to June 30, 2025, reflecting an increase of
$576,471.75 for a total not to exceed amount of $2,781,804.75. |
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4. |
Authorize the County Chief Information
Officer or designee to execute Amendment #3 to Type 2 Work Order Number
CY8-010 under the contract for Data Center, Desktop, Applications and Service
Desk Services with Science Applications International Corporation, for a
Badging Specialist in support of the County badge software and badge access
services, to extend the work order end date from June 30, 2024, to June 30,
2025, reflecting an increase of $104,728 for a total not to exceed amount of
$332,129. |
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5. |
Authorize the County Chief Information
Officer or designee to execute Amendment #4 to Type 2 Work Order Number
CY8-012 under the contract for Data Center, Desktop, Applications and Service
Desk Services with Science Applications International Corporation, for a
Warehouse Support Specialist in support of Social Services Agency, to extend
the work order end date from June 30, 2024, to June 30, 2025, reflecting an
increase of $104,728 for a total not to exceed amount of $339,240. |
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6. |
Authorize the County Chief Information
Officer or designee to execute Amendment #3 to Type 2 Work Order Number
CY9-005 under the contract for Data Center, Desktop, Applications and Service
Desk Services with Science Applications International Corporation, for a Site
Support Technician for desktop support in support of Orange County Public
Defender, to extend the work order end date from June 30, 2024, to June 30,
2025, reflecting an increase of $96,824 for a total not to exceed amount of
$231,808. |
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7. |
Authorize the County Chief Information
Officer or designee to execute Amendment #4 to Type 2 Work Order Number
NCY2-017 under the contract for Managed Services Network, Voice and Security
Services with Science Applications International Corporation, for a Cyber
Security Analyst in support of County initiatives, to extend the work order
end date from June 30, 2024, to December 31, 2024, reflecting an increase of
$144,248, for a total not to exceed amount of $932,502. |
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8. |
Authorize the County Chief Information
Officer or designee to execute Amendment #2 to Type 2 Work Order Number
NCY4-010 under the contract for Managed Services Network, Voice and Security
Services with Science Applications International Corporation, for a Network
Design Engineer in support of Orange County Sheriff Department, to extend the
work order end date from August, 20, 2024, to June 30, 2025, reflecting an
increase of $322,408, for a total not to exceed amount of $511,880. |
SUMMARY:
Authorization to execute Type 2
Work Orders under the Agreements with Science Applications International
Corporation for (1) Data Center, Desktop, Applications and Service Desk
Services; and (2) Managed Services Network, Voice and Security Services will authorize
Science Applications International Corporation to continue supporting the
County on various information technology projects and services.
BACKGROUND
INFORMATION:
Type 2 Work Orders
The contracts with Science
Applications International Corporation (SAIC or Contractor) for Data Center,
Desktop, Applications and Service Desk Services (DDAS Contract) and Managed
Services Network, Voice and Security Services (NVS Contract) include provisions
that enable the County to purchase additional related services through Work
Orders for Optional Work. Type 1 Work Orders are those with a preliminary value
to County which is equal to or less than the amount listed in the then current
County Contract Policy Manual (CPM) §3.3-102(1)(a) (currently $200,000) and do not
require Board approval. Type 2 Work Orders are those with a preliminary value
to County which exceeds the amount listed in the then current CPM
§3.3-102(1)(a) and require Board approval.
Contract
for Data Center, Desktop, Service Desk & Application Services
On May 14, 2013, the Board of
Supervisors (Board) approved an approximately five-year MSA (MA-017-13011864)
with Science Applications International Corporation (SAIC) for Data Center Operations,
Desktop Support, Applications and Service Desk Services (DDAS Contract). The DDAS Contract was subsequently approved
for an additional one-year extension and then, on October 8, 2019, the Board
approved an extension to the MSA from February 2, 2020, to June 30, 2022, to
make the DDAS Contract coterminous with the Master Services Agreement for
Managed Services Network, Voice and Security contract. On February 9, 2021, the Board approved the
two optional one-year extensions, through June 30, 2024. On March 8, 2022, the Board approved to
extend the term from June 30, 2024, to June 30, 2026, with two one-year
optional extensions. On January 9, 2024, the Board approved to extend the term
by one optional year from June 30, 2026, to June 30, 2027. The County is in
Contract Year 10 of the 13-year contract.
The table below includes the Type 2 Work
Orders requested for Board approval, to extend the service dates to cover the
term of July 1, 2024, through June 30, 2025, so that the resources can continue
to support the County.
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Work Order Number |
Requesting Department |
Description |
Estimated Not to Exceed Value |
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1. |
CY7-001 Amendment #8 |
Orange
County Information Technology (OCIT) (Countywide) |
-Provides ad hoc
Data Center server support for the County. -Amendment #8
increases the work order value, due to the period of performance extension,
by $746,540. |
$3,555,717 |
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2. |
CY7-005 Amendment #5 |
OCIT (Countywide) |
-Provides
services to support multiple Countywide OnBase applications and projects. -Amendment #5
increases the work order value, due to the period of performance extension,
by $154,288. |
$905,622 |
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3. |
CY7-006 Amendment #5 |
OCIT (Countywide) |
-Provides
operations and maintenance support Services for the Microsoft Identity
Manager and the Orange County Identity systems. -Amendment #5
increases the work order value, due to the period of performance extension,
by $576,471.75. |
$2,781,804.75 |
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4. |
CY8-010 Amendment #3 |
OCIT (Countywide) |
-Provides
support for badge software and badge access services. -Amendment #3
increases the work order value, due to the period of performance extension,
by $104,728. |
$339,240 |
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5. |
CY8-012 Amendment #4 |
Social
Services Agency |
-Provides a
resource to support warehouse activities such as preparing obsolete computer
equipment for surplus. -Amendment #4 increases the work order
value, due to the period of performance extension, by $104,728. |
$339,240 |
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6. |
CY9-005 Amendment #3 |
Orange
County Public Defender |
-Provides a
desktop support resource. -Amendment #3
increases the work order value, due to the period of performance extension,
by $96,824. |
$231,808 |
Contract
for Managed Services Network, Voice and Security Services
On October 16, 2018, the Board
approved an approximately three-year Master Services Agreement
(MA-017-19010750) with SAIC for Network, Voice and Security Services (NVS
Contract). The NVS Contract provided for an approximate five-month period to
transition SAIC services into the County, three-year Contract of services and
two optional one-year extensions. On February 9, 2021, the Board approved the
two optional year extensions, through June 30, 2024. On March 8, 2022, the
Board approved to extend the term through June 30, 2026, with two one-year
optional extensions. On January 9, 2024, the Board approved to extend the term
by one optional year, from June 30, 2026, to June 30, 3027. The County is in
Contract Year five of the eight-year contract.
OCIT is also requesting Board approval
to execute the following two Type 2 work orders.
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1. |
Amendment #4 to Type 2 Work Order Number
NCY2-017 for a Cyber Security Analyst resource in support of County
initiatives. Amendment #4 would extend the work order end date from June 30,
2024, to December 31, 2024, and increase the Work Order value by $144,248,
for a total not to exceed amount of $932,502. |
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2. |
Amendment #2 to Type 2 Work Order Number
NCY4-010 for a Network Design Engineer in support of Orange County Sheriff
Department. Amendment #2 would extend
the work order end date from August 20, 2024, to June 30, 2025, and increase
the Work Order value by $322,408, for a total not to exceed amount of
$511,880. |
The Orange County Preference Policy
is not applicable to these contract amendments.
The Agreements include subcontractors. See
Attachments G and J for information regarding subcontractors and Contract
Summary Form.
The Contractor’s performance has been
confirmed as at least satisfactory. OCIT has verified there are no concerns
that must be addressed with respect to Contractor’s ownership/name, litigation
status or conflicts with County interests.
FINANCIAL
IMPACT:
DDAS Contract
The grand total for the proposed
Type 2 Work Orders increase is $1,686,755.75 and is covered by the “Reserved
Dollars” for Work Orders.
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Description |
Amount |
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Reserved Dollars
for Work Orders |
$ 23,000,000 |
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Work Orders
Executed to Date |
$ (17,662,872) |
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Balance of Reserved Dollars for Work
Orders |
$ 5,337,128 |
NVS Contract
The
grand total for the proposed Type 2 Work Orders increase is $466,656 and is
covered by the “Reserved Dollars” for Work Orders.
|
Description |
Amount |
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Reserved Dollars
for Work Orders |
$ 15,000,000 |
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Work Orders
Executed to Date |
$ (10,302,929) |
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Balance of Reserved Dollars for Work
Orders |
$ 4,697,071 |
Approval of these Type 2 Work
Orders will not increase the cumulative values for the DDAS Contract or NVS
Contract. The County contemplated using the Reserved Dollars to cover these
types of Work Orders and others that might be requested by OCIT or County departments
for related services, project support, resources and support of moves to new
County facilities.
Sufficient appropriations for the Type 2
Work Orders have been included in the FY 2024-25 Budget for Fund 289, OCIT
Countywide Services Fund. The costs of
the Work Orders will be charged to OCIT and applicable departments receiving
the services. This contract contains language allowing the County to terminate
the agreements, reduce the level of services and/or renegotiate the levels of
services to be provided.
STAFFING
IMPACT:
N/A
REVIEWING
AGENCIES:
Orange
County Public Defender
Orange County Sheriff Department
Social Services Agency
ATTACHMENT(S):
Attachment
A - CY7-001 Data Center Ad-Hoc Server Support Amendment #8
Attachment B - CY7-005 OnBase Technical Applications Support Amendment #5
Attachment C - CY7-006 MIM and OCid Management Operational Support Amendment #5
Attachment D - CY8-010 Badge Access Support Amendment #3
Attachment E - CY8-012 Social Services Agency Warehouse Support Amendment #4
Attachment F - CY9-005 Orange County Public Defender Desktop Support Amendment #3
Attachment G - DDAS Contract Summary Form
Attachment H - NCY2-017 Cyber Security Analyst Amendment #4
Attachment I - NCY4-010 Orange County Sheriff Department Network Staff Support
Amendment #2
Attachment J - NVS Contract Summary Form