Agenda Item AGENDA STAFF REPORT ASR Control 25-000074
MEETING DATE:	05/06/25
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	2
SUBMITTING Agency/Department:	Social Services Agency (Approved)
Department contact person(s):	An Tran (714) 541-7708
	James Cho (714) 541-7711

Subject: Approve Amendment Two to Contract for Sexual Abuse Counseling Services

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

3 Votes Board Majority

Budgeted: N/A

Current Year Cost: N/A

Annual Cost: FY 2025-26 $1,575,000

Staffing Impact:

# of Positions:

Sole Source: No

Current Fiscal Year Revenue: N/A

Funding Source: See Financial Impact Section	County Audit in last 3 years: No
Levine Act Review Completed: Yes

Prior Board Action: 5/7/2024 #23, 6/6/2023 #43

RECOMMENDED ACTION(S):

Authorize the County Procurement Officer or Deputized designee to execute Amendment Two to Contract with The Regents of the University of California, on behalf of UCI University Physicians & Surgeons, UCI Department of Psychiatry for Sexual Abuse Counseling services, to renew and amend the Contract in an amount not to exceed $1,575,000, effective July 1, 2025, to June 30, 2026, for a revised cumulative total amount not to exceed $4,683,646, for the term of July 1, 2023, through June 30, 2026.

SUMMARY:

Approval of Amendment Two to Contract with The Regents of the University of California, on behalf of UCI University Physicians & Surgeons, UCI Department of Psychiatry for Sexual Abuse Counseling services will allow the Social Services Agency to continue to provide treatment to individuals involved with sexual abuse allegations sustained by the Juvenile Court.

BACKGROUND INFORMATION:

On June 6, 2023, the Board of Supervisors (Board) approved the current Contract with The Regents of the University of California, on behalf of UCI University Physicians & Surgeons, UCI Department of Psychiatry (UCI) for Sexual Abuse Counseling services in the amount of $1,490,215, for the term of July 1, 2023, through June 30, 2024. On May 7, 2024, the Board approved Amendment One to renew and amend the Contract with UCI for Sexual Abuse Counseling Services in an amount not to exceed $1,618,431, effective July 1, 2024, through June 30, 2025, for a revised cumulative total amount not to exceed $3,108,646.

The Social Services Agency (SSA) is required to provide Sexual Abuse Counseling services, which includes individual, family and group counseling services provided by UCI therapists and licensed mental health professionals. The program provides children and families with education and supportive counseling services to combat the impact of trauma, develop healthy coping mechanisms to deal with abuse on a long-term basis, aid in the understanding of the traumatic effects of the abuse and help the children and adults heal.

Outcomes for Sexual Abuse Counseling services for the period of July 1, 2023, through December 31, 2024, are as follows:

Outcome Objectives	FY 2023-24	FY 2024-25*
Contractor shall contact 90% of clients referred by SSA within five business days of receipt of the referral that meet contractor’s safety and suitability criteria to schedule an intake appointment.	100%	100%
A minimum of 80% of clients completing counseling services will demonstrate improvement or achievement of their counseling goals as determined by contractor.	98%	88%

*Outcomes for FY 2024-25 through March 31, 2025.

The proposed Contract for FY 2025-26 will utilize the same outcome objectives as the current Contract.

SSA now requests the Board’s approval of Amendment Two to Contract with UCI for Sexual Abuse Counseling services, effective July 1, 2025, through June 30, 2026, in an amount not to exceed $1,575,000, for a revised cumulative total not to exceed $4,683,646, for the term of July 1, 2023, through June 30, 2026. Prior to contract expiration, SSA plans to issue a solicitation to continue services.

The Contractor’s performance has been confirmed as satisfactory. SSA has verified there are no concerns that must be addressed with respect to Contractor’s ownership/name, litigation status or conflicts with County interests. The Orange County Preference Policy is not applicable to this Contract amendment.

Subcontracts

This Contract, due to the nature of the services, could require the addition of subcontractors. In order to add subcontractor(s) to the Contract, the contractor must seek express consent from SSA. Should the addition of a subcontractor affect the scope of work and/or contract amount, SSA will bring the item back to the Board for approval. In the past, subcontractor(s) have not been used for this Contract. See Attachment B for Contract Summary Form.

FINANCIAL IMPACT:

Appropriations for this Amendment will be included in Budget Control 063, Social Services Agency FY 2025-26 Budget.

The funding for this Amendment is two percent federal, 83 percent state, 10 percent County Children’s Trust Fund, and 5 percent County. Federal and state dollars include Child Welfare Services. The County Children’s Trust Fund comprises birth certificate fee revenues and state Kid’s Plate revenues and can only be invested in child abuse and neglect prevention and intervention programs. County General Funds will be used towards the required match to access federal and state funding in Child Welfare Services.

Contingency of Funds

The proposed Contract includes provisions that the Contract is contingent upon the availability of funds and inclusion of sufficient funds in the budget approved by the Board for each fiscal year the Contract remains in effect or operation. In the event such funding is terminated or reduced, the County may terminate the Contract, reduce the County’s maximum obligation or modify the Contract, without penalty.

STAFFING IMPACT:

N/A

ATTACHMENT(S):

Attachment A - Amendment Two to Contract MA-063-23011212-A2 with UCI
Attachment B - Contract Summary Form