|
Agenda Item
ASR
Control 21-000179 |
||
|
MEETING DATE: |
04/13/21 |
|
|
legal entity taking action: |
Board of Supervisors |
|
|
board of supervisors
district(s): |
3 |
|
|
SUBMITTING
Agency/Department: |
Sheriff-Coroner
(Approved) |
|
|
Department contact
person(s): |
Brian Wayt (714) 647-1803 |
|
|
|
Matt Monzon
(714) 935-6876 |
|
Subject: Approve Archico Contract for
Katella Range Facility Upgrade
|
ceo CONCUR |
|
Clerk of the Board |
||||||||
|
Concur |
Approved Agreement to Form |
Discussion |
||||||||
|
|
|
3 Votes Board Majority |
||||||||
|
|
|
|
||||||||
|
Budgeted: Yes |
Current Year Cost:
$3,803,481 |
Annual Cost:
FY 2021-22 $3,342,519 |
||||||||
|
|
|
|
||||||||
|
Staffing Impact: |
No |
# of Positions:
|
Sole Source:
N/A |
|||||||
|
Current Fiscal Year Revenue: N/A
|
||||||||||
|
Prior Board Action: 12/15/2020
#2 |
||||||||||
RECOMMENDED ACTION(S):
|
1. |
Find that the subject activity is not subject to CEQA. This project involves maintenance and repair of existing facilities and does not involve expansion of existing or former use. |
|
2. |
Award contract for construction at the Katella Range Facility Upgrade at the Sandra Hutchens Regional Law Enforcement Training Center to Archico in the not to exceed amount of $7,146,000. |
|
3. |
Authorize the Director of Research and Development for the Sheriff-Coroner Department or designee to execute the contract when the required bonds and certificates of insurance have been submitted and approved by County Counsel and County Executive Office/Office of Risk Management. |
|
4. |
Authorize the return of bid guarantees to all bidders upon execution of the contract. |
SUMMARY:
Awarding the contract to Archico for the Katella Range Facility Upgrade Capital Project will allow the Sheriff-Coroner Department to convert the existing outdoor shooting range into a fully-enclosed indoor shooting range, relocate the existing K-9 daytime kennels and add new shooting range storage rooms along the north and south existing walls, including, but not limited to, live fire ranges, office space, a range store, locker room and restrooms, equipment and ammunition storage areas, as well as classrooms and an armory.
BACKGROUND INFORMATION:
The Sheriff-Coroner Department (Sheriff) range has been partially updated with target systems that are more adaptive to firearms being used; however, the alterations to the existing range are needed to bring the entire range systems up to date and code compliant with additional safety measures.
On June 25, 2019, the Board of Supervisors (Board) approved the County's FY 2019-20 Budget, which included partial funding of the Katella Range Facility Upgrades.
On August 20, 2020, a Request for Statement of Qualifications of General Contractors was advertised via Perioscope Holdings (formerly BidSync.com) with Notice Inviting Bids and published by the Clerk of the Board in print publications. Twelve General Contractors submitted their qualifications of which eight were deemed qualified to bid. Bids were set to be received with the bid opening date of December 16, 2020, at 2:00 p.m.
On December 15, 2020, the Board approved the Sheriff-Coroner Department’s Memorandum of Understanding and the Second Amendment to the Quitclaim Deed with the Orange County Peace Officers Association, Inc. which finalized conditions related to the renovations for this Katella Range Facility Upgrade Capital Project.
Following a competitive bid process, on December 16, 2020, the County received six bids. The bids were evaluated and Archico was deemed to be the lowest responsible, responsive bidder (See Attachment B – Bid Recap Sheet). Numerous bid protests were received and, after the bid protests were responded to, a bid appeal was lodged by the third lowest bidder. After review of all relevant materials, the Sheriff-Coroner Department’s Director of Research and Development determined that the appeal lacked merit.
Sheriff staff have conducted due diligence on Archico. Reference checks were satisfactory and completed with OC Waste and Recycling, Inglewood Unified School District and the Los Angeles County Metropolitan Transportation Authority regarding similar projects and were found to be satisfactory. On February 15, 2021, Archico’s contractor’s license was verified as current and active through the California Contractors State License Board database and a copy is on file.
The lowest responsive and responsible bid submitted by Archico for this project is approximately 0.75 percent below the Engineer’s Estimate of $7.2 million. Sheriff’s staff evaluated the bid and found it to be responsible and believe the bid’s price below the engineer’s estimate can be attributed to the competitive environment.
Sheriff now requests Board award the Archico contract for the Katella Range Facility Upgrade Project at the Sandra Hutchens Regional Law Enforcement Training Center, for a contract amount not to exceed $7,146,000, as referenced in the Recommended Actions. This contract includes subcontractors or pass through to other providers. See Attachment C for the Contract Summary Form. Sheriff has verified that there are no concerns that must be addressed with respect to contractor's ownership/name, litigation status or conflicts with County interests.
Compliance with CEQA: This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines Section 15378 and is therefore not subject to CEQA, since it does not have the potential for resulting in either a direct or physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The approval of this agenda item does not commit the County to a definite course of action in regard to a project since it involves authorization to award a contract for the Katella Range Facility Upgrade Capital Project. This proposed activity is therefore not subject to CEQA. Any future action connected to this approval that constitutes a project will be reviewed for compliance with CEQA.
FINANCIAL IMPACT:
Appropriations for this project are included in Fund 14Q, Sheriff-Coroner Construction & Facility Development for the FY 2020-21 Budget and will be included in the budgeting process for future years. Expenses will be reimbursed by Fund 15D, Countywide Capital Projects, which is funded by Budget Control 036, Capital Projects, a County General Fund Budget. The contract contains language allowing the Sheriff-Coroner Department to terminate the contract.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A – Contract MA-060-21011194
Attachment B – Bid Recap Sheet
Attachment C – Contract Summary Form