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Agenda Item
ASR
Control 23-000257 |
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MEETING
DATE: |
04/25/23 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
Sheriff-Coroner (Approved) |
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Department contact person(s): |
Andrew
Stephens (714) 647-1833 |
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Christoffer
Jensen (714) 538-2694 |
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Subject: Approve Federal Resources Supply
Company Contract
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Consent
Calendar |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $273,509 |
Annual Cost: N/A |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: N/A |
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RECOMMENDED
ACTION(S):
Authorize the County Procurement
Officer or Deputized designee to execute the one-time purchase Federal
Resources Supply Company contract effective upon Board approval and execution
of all necessary signatures for one PACKBOT 525 Robotic System, in an amount
not to exceed $273,509.
SUMMARY:
Approval of the one-time purchase
contract will allow the Orange County Sheriff's Department to continue to
safeguard the citizens of Orange County and visitors from explosive related
incidents in this county, detection, disposal, and the rendering safe of
devices.
BACKGROUND
INFORMATION:
The County of Orange (County) is
comprised of twenty-two (22) agencies with over 18,000 employees located
throughout the County. The Orange County Sheriff's Department (Sheriff) is one
of the agencies responsible for providing public safety to the residents
through community outreach programs and law enforcement services. Currently,
Sheriff has a need to purchase a new PACKBOT 525 (PACKBOT 525) Explosive
Ordinance Disposal Robotic System. Sheriff bid out the purchase of a PACKBOT
525 on December 29, 2022, and Federal Resources Supply Company (Federal
Resources) was the lowest bidder to the bid solicitation. See Attachment B, Bid
Summary Form.
The
PACKBOT 525 system enables the Sheriff's Hazardous Devices Squad to perform
mission specific tasks regarding bomb disposal, render safe operations,
Chemical Biological Radiological & Nuclear (CBRN) detection, Hazardous
Material handling and confined space access operations. It allows for enhanced situational awareness
and communication during tactical support operations.
Sheriff
can capitalize on the mobility of the PACKBOT 525 system. Operators of the
PACKBOT 525 can move the robot forward and automatically ascend stairs and
other obstacles into hazardous situations. It is equipped with stair-climbing
technology, a forward-looking infrared (FLIR) (forward-looking infrared)
thermal camera, and lifting capacities of up 44 pounds.
Some of the PACKBOT 525
applications include:
* Deploys in under two minutes to assist
with bomb disposal, CBRN detection, HazMat handling operations.
* Easily ascends stairs and navigates
narrow passages, relaying real-time video, audio, and sensor data while the
operator remains at a safer stand-off distance.
* It is controlled from the uPoint®
Multi-Robot Control system, featuring a touchscreen-based tablet controller
that allows an operator to select from a group of connected robots.
* It uses the MPU5 radio operating on the
Wave Relay® MANET to form a strong network in which robots, operators, and
observers seamlessly operate together.
* Training
will also be included in the purchase, which will be provided by Federal Resource.
This contract does
not currently include subcontractors or pass through to other providers. See
Attachment C for the Contract Summary Form. The Orange County Preference Policy
is not applicable to this contract award, because neither of the two bidders
for this contract qualified as a local small business within the meaning of the
Policy. Contractor performance has been confirmed as at least satisfactory
based on the references received for this contractor during the biding process.
Sheriff has verified that there are no concerns that must be addressed with
respect to contractor's ownership/name, litigation status or conflicts with County
interests.
Sheriff now requests Board approval of the
Federal Resources contract for the one-time purchase of one PACKBOT 525 system,
as noted in the Recommended Action. This budgeted capital asset exceeded the
budgeted amount by more than 10 percent.
FINANCIAL
IMPACT:
Appropriations for this contract
are included in Sheriff's Budget Control 060, FY 2022-23 Budget. This contract
contains language allowing Sheriff to terminate the contract or reduce the
level of services without penalty with cause or without cause in the event that
funding is reduced and/or not available to continue funding the contract.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A - Contract PO-060-23011030
Attachment B - Bid Summary Form
Attachment C - Contract Summary Form