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Agenda Item
ASR
Control 25-000286 |
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MEETING
DATE: |
04/22/25 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
5 |
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SUBMITTING Agency/Department: |
John
Wayne Airport (Approved) |
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Department contact person(s): |
Charlene
Reynolds (949) 252-5183 |
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Komal
Kumar (949) 252- 5166 |
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Subject: Approve Amendment Two with AECOM
Technical Services, Inc.
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $47,113 |
Annual Cost: FY 2025-26 $282,676 |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 9/26/2023 #21 |
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RECOMMENDED
ACTION(S):
Authorize the County Procurement
Officer or Deputized designee to execute Amendment No. 2 with AECOM Technical
Services, Inc. for John Wayne Airport Taxiways A, D, and E Reconstruction to
increase the contract amount by $965,810, effective upon Board approval through
September 25, 2028, for a revised cumulative Contract total amount not to
exceed $4,399,608.
SUMMARY:
Approval of Amendment No. 2 for the
John Wayne Airport Taxiway Reconstruction project provides additional funds for
geotechnical services to assess soil conditions and guide pavement replacement
and taxiway realignment to meet Federal Aviation Administration standards,
along with covering extended design and construction support due to schedule
changes.
BACKGROUND
INFORMATION:
John Wayne Airport (JWA), located
approximately 35 miles south of Los Angeles in Orange County, is owned and
operated by the County of Orange (County) and is the only commercial airport in
the County. In 2024, JWA served around
11.1 million passengers. The proposed JWA Taxiways A, D, and E Reconstruction
Project (Project) will reconstruct Taxiways A, D and E (Taxiways) east of
Runway 2L-20R. The Project will also provide for a slight realignment of
Taxiway A just south of the South Remain Over Night apron and associated
reconstruction and realignment of the vehicle service road to maintain the
separation guidelines along Taxiway A. The reconstruction of the Taxiways
measures approximately 2,800 feet (Taxiway A), 250 feet (Taxiway D) and 500
feet (Taxiway E). The length of reconstruction and realignment of the vehicle
service road is approximately 3,200 feet adjacent to Taxiway A. Due to the
critical nature and location of the Taxiways, careful planning and construction
phasing is required, which will maximize safety and minimize impact to JWA
operations to the greatest extent possible.
Board Action and changes in Contract
amounts are shown below.
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Date |
Action |
Contract
Term/ Amendment Amount |
Cumulative
Contract Total |
Contract
Term |
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9/26/2023 |
Board approved Contract MA-080-24010110
for A-E Consultant Services |
$3,413,273 |
$3,413,273 |
9/26/2023 – 9/25/2028 |
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N/A* |
Amendment No. 1 increased contract
amount |
$20,525 |
$3,433,798 |
12/19/2024 – 9/25/2028 |
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Pending |
Amendment No. 2 proposed increase in
contract amount |
$965,810 |
$4,399,608 |
4/22/2025 – 9/25/2028 |
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Total |
$4,399,608 |
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*Authorized
by Board pursuant to Section 3.4-111 of 2024 Contract Policy Manual
Approval of the Amendment No. 2 for the
JWA Project will provide additional funding for construction support services,
including geotechnical services for the taxiway pavements. These services will
involve various subgrade preparation methods based on existing soil conditions.
The scope of work includes an on-site geotechnical inspector to assess and
determine the appropriate subgrade preparation for replacing aging pavement on
critical taxiways and realigning them to meet Federal Aviation Administration
(FAA) standards. The additional funding will also cover potential incidental
design support and extended construction services due to the updated
construction and phasing schedule.
JWA is recommending Board of Supervisors
approval for Amendment No. 2 with AECOM Technical Services, Inc. (AECOM) for
the Project, to increase the contract amount by $965,810, in an amount not to
exceed $4,399,608, effective upon Board approval.
AECOM's performance during the
pre-construction phase has been satisfactory, consistently meeting the design
progress schedule. Their timely responses to submittals and RFIs have ensured
alignment with the project's schedule and key milestones. Based on their demonstrated
reliability and efficiency, JWA recommends continuing to utilize AECOM's
construction support services.
The contract is being presented for Board
approval less than 30 days before the effective date to expedite the onboarding
of the Geotechnical Inspector in order to assess and determine the proper
subgrade preparation method to be used as required during the subgrade
activity.
AECOM performance has been confirmed as
satisfactory. JWA has verified there are no concerns that must be addressed
with respect to the Contractor’s ownership/name, litigation status or conflicts
with County interests.
JWA is procuring Services for the Project
in accordance with the 2020 Design and Construction Procurement Policy Manual
(DCPM), Section 3. The Orange County Preference Policy is not applicable to
contracts procured in accordance with the DCPM.
The Professional Engineering license
number was verified as current and active through the Department of Consumer
Affairs database on March 27, 2025. A copy of the verification is on file. The
Contractor is based in Los Angeles County.
An analysis was completed to determine
whether the contracts provide the county with persons specially trained,
experienced, expert, and competent to perform special services in accordance
with the law.
This Contract includes subcontractors. See
Attachment B for information regarding subcontractors and Contract Summary
Form.
Compliance
with CEQA: This
action is not a Project within the meaning of CEQA Guidelines Section 15378 and
is therefore not subject to CEQA since it does not have the potential for
resulting in either a direct physical change in the environment or a reasonably
foreseeable indirect physical change in the environment. The approval of this
agenda item does not commit the County to a definite course of action in regard
to a project since it is an approval for a Contract to provide
Architect-Engineer services for reconstruction of Taxiways at JWA. This
proposed activity is therefore not subject to CEQA. Any future action connected
to this approval that constitutes a project will be reviewed for compliance
with CEQA.
FINANCIAL
IMPACT:
Appropriations for this Contract
are included in Fund 281, Airport Construction Fund, FY 2024-25 Budget and will
be included in the budgeting process for future years.
JWA accepted an Airport Improvement
Grant from the FAA to fund the design services for this Project in the amount
of $2,014,750. The remaining costs will be funded by Passenger Facility Charge
(PFC) revenue.
The proposed Contract included a
provision stating the Contract may be terminated for convenience of the County
upon less than seven days written notice to the Contractor and upon 10 days
written notice to the Contractor prior to the effective date of the termination
without penalty to the County.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A - Amendment No. 2 with AECOM Technical Services, Inc.
Attachment B - Contract Summary Form