Agenda Item AGENDA STAFF REPORT ASR Control 26-000124
MEETING DATE:	04/14/26
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	5
SUBMITTING Agency/Department:	John Wayne Airport (Approved)
Department contact person(s):	Charlene Reynolds (949) 252-5183
	William Bogdan (949) 255-1336

Subject: Approve Subordinate Contract for PMIS Platform with Oracle Software and Support

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

3 Votes Board Majority

Budgeted: Yes

Current Year Cost: $496,470

Annual Cost: FY 2026-27 $153,261
FY 2027-28 $161,787

Staffing Impact:

# of Positions:

Sole Source: No

Current Fiscal Year Revenue: N/A

Funding Source: Fund 280: 100%	County Audit in last 3 years: No
Levine Act Review Completed: Yes

Prior Board Action: N/A

RECOMMENDED ACTION(S):

Find that the subject activity is not a project within the meaning of California Environmental Quality Act (CEQA) Guidelines Section 15378 and is therefore not subject to review under CEQA.

Authorize the County Procurement Officer or Deputized designee to execute a Subordinate Contract with DLT Solutions LLC for PMIS Platform with Oracle Software and Support, effective upon execution of all signatures, for a term of three years from that date, with the option to renew for one additional two year term upon Board of Supervisors approval, for a Contract amount not to exceed $811,518.

SUMMARY:

Approval of a Subordinate Contract with DLT Solutions for PMIS Platform with Oracle Software and Support will provide crucial development and deployment services for the implementation of the Airport’s Project Management Information System.

BACKGROUND INFORMATION:

In 2018, DLT Solutions LLC was awarded a cooperative Master Agreement 180233-001 through Omnia Partners for Oracle Products and Services, effective December 12, 2018, through November 30, 2028. This contract enables agencies to obtain hardware, software, cloud products, and consulting and professional services for various Oracle products.

John Wayne Airport (JWA) is recommending Board of Supervisors (Board) approval to establish a subordinate contract MA-280-26011052 with DLT Solutions LLC for Oracle Primavera Unifier and Primavera Cloud subscription and design and deployment services for JWA’s Project Management Information System (PMIS) solution, effective upon execution of all necessary signatures, and continuing for three calendar years from that date with the option to renew for one additional two year term contingent upon renewal of the Omnia contract and Board approval. The Orange County Preference Policy is not applicable to this subordinate contract based on cooperative contracts. JWA is procuring these Services in accordance with the 2026 Contract Policy Manual Section 4.7-105.

The PMIS platform shall be a cloud-based system that manages projects for JWA’s Capital Improvement Program, concessions program, ad hoc on-call and development projects, and the General Aviation Improvement Program. The vendor will provide subscription licenses for five years and will configure business process rules, workflows, forms, reports, dashboards, and interfaces with other third-party systems based on the JWA’s Project Program Manual to provide a turn-key solution.

An analysis was completed to verify the Contract provides the County with persons specially trained, experienced, expert and competent to perform the special services in accordance with the law.

This Contract includes subcontractors. See Attachment B for information regarding subcontractors and Contract Summary Form.

Compliance with CEQA: This action is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to CEQA, since it does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Approval of this agenda item authorizes a subordinate contract for ongoing support, operation, maintenance, and software services for existing facility systems at John Wayne Airport and does not commit the County to a definite course of action with respect to any specific construction or physical modification. Any future individual work activities that may result in physical changes to the environment will be subject to separate review for compliance with CEQA, as appropriate.

FINANCIAL IMPACT:

Appropriations for this Contract are included in Airport Operating Fund 280, FY 2025-26 Budget and will be included in the budgeting process for future years.

The Contract includes a provision stating the Contract is subject to, and contingent upon, applicable budgetary appropriations being approved by the Board for each fiscal year during the term of this Contract. If such appropriations are not approved, this Contract may be immediately terminated without penalty to the County. The contract contains language that permits reductions or termination of the contract immediately without penalty if approved funding or appropriations are not forthcoming and upon 30-days' notice without penalty.

STAFFING IMPACT:

N/A

ATTACHMENT(S):

Attachment A – Subordinate Contract MA-280-26011052 with DLT Solutions LLC
Attachment B – Contract Summary Form